Administrative Analyst

Administrative Analyst STAFF SERVICES ANALYST$3,749.00 - $6,093.00 per MonthFinal Filing Date: 11/5/2024Job Description and DutiesThe Administration Unit of the Fuels and Transportation Division (FTD) seeks a Staff Services Analyst to join its team. FTD administers the Clean Transportation Program, which is investing billions of dollars in the coming years to accelerate the deployment of zero-emission transportation infrastructure, support in-state manufacturing, and conduct workforce training and development.Under the supervision of the Staff Services Manager I in FTD, the incumbent will perform progressively more complex and difficult duties in a wide variety of consultative and analytical assignments such as: administrative analysis, contract and agreement administration, budgeting, personnel analysis, legislative and regulation analysis, and staff and executive support services including presentation development activities pertinent to Division funding programs and activities. Duties and responsibilities require research, analysis, and the use of independent judgment and discretion to interpret and apply statutes, regulations, and policies and procedures.The incumbent must consistently demonstrate a high degree of initiative, independence, dependability, teamwork, attention to detail, and customer service oriented in performing general office duties. The incumbent must maintain collegial and cooperative working relationships with all internal and external business partners.The MQs for this classification can be found at Staff Services Analyst (5157) - CalHR (https://www.calhr.ca.gov/state-hr-professionals/pages/5157.aspx) . The documents you submit in your application package must highlight how you meet the MQs. If the MQs are not met, you will not be considered for this position. Teleworking is only available for employees who reside in California. You must be relocated to California and provide your in-state address prior to your start date.Please let us know how you heard about this position by taking a brief survey at CEC Recruitment Survey (https://www.surveymonkey.com/r/CECRecruitmentSurvey) .You will find additional information about the job in the Duty Statement (https://www.CalCareers.ca.gov/CalHrPublic/FileDownload.aspx?aid=25336309&name=SSADutyStatement.pdf) .Working ConditionsThe CEC supports a hybrid workplace model with office-based and remote-centered workers. Limited in-person attendance and occasional travel may be required based on the needs of the division. Regular and consistent attendance is essential to successful performance. This position is remote-centered, which means the incumbent works 50 percent or more of their time from an alternate work location.Minimum Requirements You will find the Minimum Requirements in the Class Specification.+ STAFF SERVICES ANALYST (https://hrnet.calhr.ca.gov/CalHRNet/SpecCrossReference.aspx?ClassID=5157)Additional Documents+ Job Application Package Checklist (http://calcareers.ca.gov/CalHrPublic/Jobs/JobApplicationPackageChecklist.aspx?JobControlId=454218)+ Duty StatementPosition DetailsJob Code #:JC-454218Position #(s):535-610-5157-XXXWorking Title:Administrative AnalystClassification:STAFF SERVICES ANALYST$3,749.00 - $4,698.00 A$4,059.00 - $5,081.00 B$4,868.00 - $6,093.00 C# of Positions:1Work Location:Sacramento CountyTelework:HybridJob Type:Permanent, Full TimeDepartment InformationThe CEC was established by the Legislature in 1974 to address energy challenges facing the state. Today, the CEC is the state's primary energy policy and planning agency and is leading the state to a 100% clean energy future. Serving all Californians, the CEC embodies diversity, equity, and inclusion, and has taken an active and meaningful role in creating an environment that enables each employee to thrive. The CEC supports a hybrid workplace model with a workforce of office-based and remote-centered workers. The CEC operates under the umbrella of the California Natural Resources Agency and shares offices with the agency in a LEED Platinum Certified Building (https://resources.ca.gov/About-Us/our-new-headquarters) in downtown Sacramento. The California Energy Commission seeks a Staff Services Analyst in the Fuels and Transportation Divisions Administration Unit. If you are interested in a challenging and exciting career in clean energy and are passionate about renewable, efficient, and reliable energy that addresses climate change, join our diverse team of global energy leaders! The California Energy Commission plays a lead role in creating the energy system of the future, not just in California, but globally. This position is open to interested applicants who qualify. This can be a multi-step process. To be eligible to be hired: 1) Create an online CalCareers (https://www.calcareers.ca.gov/CalHRPublic/CreateNewAccount.aspx) account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series YouTube or contact Careers@energy.ca.gov. 2) Complete and pass the appropriate exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams (https://www.energy.ca.gov/careers/examsassessments) . 3) Click the link below for the class(es) you are applying to for the specific class assessment/exam information. You will need to follow the subsequent instructions to view the Examination Bulletin and to take the exam.+ SSA Exam (https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2105)4) To apply for this position, submit an application package through your CalCareers account. An application package must include all items under the Required Application Package Documents section. Resumes will not be accepted in place of a State Examination and Employment Application (STD. 678). Applications must include to and from dates (month/day/year), time base (full-time/part-time/number of hours per week/month), and applicable civil service classifications.Special RequirementsYou must include the following if you are applying by mail or in person:1) How you are eligible (list eligibility, transfer within state service, reinstatement, SROA/surplus, etc.) in the Explanations box on the first page of the STD. 678.2) The Job Control number 454218 and the title of the position you are applying for in the Examination(s) or Job Title(s) box on the first page of the STD. 678.3) Request for Personnel Action Number 600-131 in the Explanations box of the STD. 678.4) Your original signature at the bottom of the first page of the STD. 678.5) Include unofficial school transcripts with your application package if the position you are applying for has an educational requirement. You may be required to provide official transcripts if hired.Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/5/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:California Energy CommissionPersonnel Office - PostalAttn: RPA 600-131 | JC-454218715 P Street, MS-3Sacramento , CA 95814Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:California Energy CommissionPersonnel Office - Drop OffRPA 600-131 | JC-454218715 P Street, MS-3Sacramento , CA 9581408:00 AM - 05:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:+ Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.+ Resume is required and must be included.+ Other -Cover Letter Include a cover letter of no more than one page in length describing why you are the best candidate for this position.Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:+ Excellent organizational skills and ability to prioritize and schedule work effectively in a busy environment.+ Detail-oriented, efficient, and organized.+ Ability to follow oral and/or written instructions.+ Ability to accurately analyze and evaluate problems and situations and then take effective action.+ Ability to independently draft and review written division procedures, correspondence and other documents.+ Ability to create and review spreadsheets and presentations for various audiences.+ Ability to work cooperatively and professionally with a variety of people and diverse technical staff.+ Ability to communicate ideas and thoughts effectively, both orally and in writing.+ Ability to handle sensitive and confidential assignments with tact, discretion and diplomacy.+ Ability to utilize interpersonal skills to establish and maintain a positive work environment and cooperative working relationships.+ Excellent attendance, punctuality, dependability and telephone etiquette.+ Experience and intermediate to advanced skills with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and SharePoint.+ Ability to plan, organize, and prioritize workload, as well as to work under pressure to meet deadlines.BenefitsBenefit information can be found on the CalHR (https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx) website and the CalPERS (https://www.calpers.ca.gov/) website.Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Human Resources Contact: Personnel Office (916) 654-4309 personnel.services@energy.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact: Carousel Gore (916) 661-8122 Carousel.Gore@energy.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.