University System Of New Hampshire
Development Associate
University System Of New Hampshire, Keene, New Hampshire, us, 03431
Position Details
SummaryOperating TitleDevelopment Associate
Long Classification TitleDevelopment Associate
Campus LocationKeene
DepartmentKSC Advancement VP Office
Summary of PositionKeene State College welcomes applications for a Development Associate to provide administrative support to the Advancement team, including tracking the various budgets associated with the team's activities.
Seeking strong budget tracking experience, strong organizational experience, and a love for the details who thrives in a team environment.
The Development Associate most closely supports the Vice President of Advancement; the Director of Alumni Relations; the Director of Development; and the Donor and Foundation Relations Manager. Support activities include project management; budget support; being the "face" of the Advancement team to incoming inquiries; internal and external event support; meeting scheduling; and, as appropriate, database, gift processing, and event registration support; writing and editing projects; and donor communication and stewardship.
This position also plays an integral role in providing administrative support for the Keene Endowment Association, including developing materials, taking minutes at meetings, scheduling, and following up on action items.
Acceptable minimum level of educationHS or equivalent
Acceptable minimum years of experience3-5 years
Additional Job InformationApplicants should be prepared to upload the following documents when applying online:
Letter of application addressing the above responsibilitiesResumeContact Information for referencesApplication Deadline: Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the College's discretion. For full consideration please submit application materials by Friday, October 18, 2024.
Posting NumberPS4882FY25
Other minimum qualificationsBachelor's degree and three years of related experience involving progressively responsible duties or an Associate's degree and five years of related experience or seven or more years of related experience involving progressively responsible duties; effective written and oral communication skills; strong attention to detail; high acumen for budget oversight and finances; proven organizational, analytical and problem-solving skills; ability to assess and triage office traffic; demonstrated experience with MS Office systems, including MS Word, Excel, PowerPoint, Outlook and relational databases; supervisory skills; the ability to prioritize, and multi-task, balancing deadlines and unexpected urgencies as they arise, skilled at maintaining effective relations with both internal and external constituents while maintaining discretion with information of confidential and sensitive nature; work effectively both as a team member and independently as the lead on projects and events; must demonstrate the highest degree of discretion and judgement in dealing with confidential information on all matters affecting the integrity of the Office.
Additional Preferred QualificationsAdministrative support experience at the executive level, preferably in higher education; intermediate to advanced computer skills, knowledge of Raiser's Edge systems and budget management; experience hiring, training and managing students; and experience working with boards a plus. The College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus.
Salary InformationSalary is commensurate with experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Postinghttps://jobs.usnh.edu/postings/63275
Percent Time Information (FTE)1.0
Grade16
EEO StatementThe University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.Institution InformationSet in the beautiful New England city of Keene, at the foot of Mount Monadnock, Keene State College is the public liberal arts college of New Hampshire. Inspired by the college motto "Enter to Learn - Go Forth to Serve," the institution focuses on rigorous academic programs and a tradition of small classes, faculty student research and creative projects and community service. Keene State College offers over forty majors in the arts and sciences, professional programs, and selected graduate degrees. The College is accredited by the New England Commission of Higher Education. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please visit: https://www.keene.edu, https://www.usnh.edu/ or https://www.ci.keene.nh.us.
Posting DetailsPosting Date10/01/2024
Open Until FilledYes
Closing Date
Posting Open to Internal Candidates Only?No
Interested Internal Candidates Exist?No
Job CategorySalaried Staff (Exempt)
Appointment TypeRegular
If TERM position provide projected end date
Equipment/Instruments
Drivers License and Physical Requirements. Please check all items that apply.None applicable
Duties / Responsibilities
Job DutiesDuty/Responsibility
Administrative Team Support and Project Management
Advancement Team
Proactively maintain overall high-level Advancement plan for yearUpdate communication calendar spreadsheet by obtaining information from project leadsAct as "traffic controller" for group; proactively remind team members of deadlines and goalsManage Keene State Today deadlines and collect edits, and be liaison with Adv. Team and BIAs assigned, manage deadlines and collect edits with other communication projects, and be liaison with BI and/or MarketingManage general phone line and email; communicate and field incoming requests from alumni and other constituentsEvents/Alumni Relations
Enter expenses into Razors EdgeCreate and send purchase orders to event vendors/suppliers Submit MROs for grounds / facilities related to event needsSubmit performer contracts for review & approvalSupport Golden Circle / Jazz / MomentumSupport external events, including scheduling the College Camp, Norma Walker Hall, and other duties as assigned
Development Support
Support VP of Advacement and Executive Director/Director of Development with scheduling donor visits as assignedSend and track reminders for sponsorship payments, such as Safety Fair sponsorsSubmit marketing requests in conjunction with sponsorshipsSupport MOUs & SOIs process
Technology and Data
Stand-alone RE/data projects as assignedWordpress for EventsOther technology as assignedPerform / coordinate updates to Advancement dept. KSC webpagesTrack and obtain department and PCI compliance forms
Communication Projects
As appropriate, assist with communication projects such as Keene State Today and The Hoot. Duties including: write intro, compile articles (from monthly meetings), send draft for review & approval to project lead, then send final.
Duty/ResponsibilityBudget Support
Support VP of Advancement in all budgeting processes, including developing yearly budgetTrack overall budget to ensure team comes in at budgetWork with project leads to develop and communicate budget at the beginning of the fiscal year; regularly throughout the year; and for various projects at beginning of projectInput invoices for payment, track payment status, ensure correct cost coding usedCoordinate vendor contracts with USNH
Duty/ResponsibilityKEA Support
Attend committee meetings and record meeting minutesUpdate Board Roster as neededRequest and track annual compliance formsProvide information for USNH as requested for tax filing purposesScheduling committee meetingWork with commitee member(s) to set meeting agendasCompiling meeting materials for each meetingKEA website redesign (working with Fundraise Up) / coordinate with KSC marketing Updating annual binder materials
Duty/ResponsibilityOther Administrative Duties
Submit MROs for building maintenance at Alumni Building & College Camp (may change with shift of events)Order and maintain office and kitchen supplies as neededMaintain supplies in copy rooms (tidy/organize as needed) and coordinate service calls as neededAssist with onboarding of new employeesUpdate contact lists for Alumni Building & distributeCoordinate student worker duties/schedulesReview and approve timecards for student workers and adjunct staff hourly workersOther duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).*Have you ever been employed by any University System of New Hampshire campus?
YesNo
If yes, which location(s):(Open Ended Question)
*Indicate your highest level of education.
GEDHigh School DiplomaTechnical SchoolAssociateBachelor'sMaster'sPh.D.J.D.M.D.Other (Please Specify)
If you chose "Other" regarding level of education, please specify here:(Open Ended Question)
*How many years of experience do you have in relation to the minimum qualifications of this posting?
None1-23-56-1010-1515+
*Do you now or will you in the future require sponsorship to work in the United States?
YesNo
Documents Needed to Apply
Required Documents
Cover LetterResume/Vita
Optional Documents
(3) Professional References Contact Info
SummaryOperating TitleDevelopment Associate
Long Classification TitleDevelopment Associate
Campus LocationKeene
DepartmentKSC Advancement VP Office
Summary of PositionKeene State College welcomes applications for a Development Associate to provide administrative support to the Advancement team, including tracking the various budgets associated with the team's activities.
Seeking strong budget tracking experience, strong organizational experience, and a love for the details who thrives in a team environment.
The Development Associate most closely supports the Vice President of Advancement; the Director of Alumni Relations; the Director of Development; and the Donor and Foundation Relations Manager. Support activities include project management; budget support; being the "face" of the Advancement team to incoming inquiries; internal and external event support; meeting scheduling; and, as appropriate, database, gift processing, and event registration support; writing and editing projects; and donor communication and stewardship.
This position also plays an integral role in providing administrative support for the Keene Endowment Association, including developing materials, taking minutes at meetings, scheduling, and following up on action items.
Acceptable minimum level of educationHS or equivalent
Acceptable minimum years of experience3-5 years
Additional Job InformationApplicants should be prepared to upload the following documents when applying online:
Letter of application addressing the above responsibilitiesResumeContact Information for referencesApplication Deadline: Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the College's discretion. For full consideration please submit application materials by Friday, October 18, 2024.
Posting NumberPS4882FY25
Other minimum qualificationsBachelor's degree and three years of related experience involving progressively responsible duties or an Associate's degree and five years of related experience or seven or more years of related experience involving progressively responsible duties; effective written and oral communication skills; strong attention to detail; high acumen for budget oversight and finances; proven organizational, analytical and problem-solving skills; ability to assess and triage office traffic; demonstrated experience with MS Office systems, including MS Word, Excel, PowerPoint, Outlook and relational databases; supervisory skills; the ability to prioritize, and multi-task, balancing deadlines and unexpected urgencies as they arise, skilled at maintaining effective relations with both internal and external constituents while maintaining discretion with information of confidential and sensitive nature; work effectively both as a team member and independently as the lead on projects and events; must demonstrate the highest degree of discretion and judgement in dealing with confidential information on all matters affecting the integrity of the Office.
Additional Preferred QualificationsAdministrative support experience at the executive level, preferably in higher education; intermediate to advanced computer skills, knowledge of Raiser's Edge systems and budget management; experience hiring, training and managing students; and experience working with boards a plus. The College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus.
Salary InformationSalary is commensurate with experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Postinghttps://jobs.usnh.edu/postings/63275
Percent Time Information (FTE)1.0
Grade16
EEO StatementThe University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.Institution InformationSet in the beautiful New England city of Keene, at the foot of Mount Monadnock, Keene State College is the public liberal arts college of New Hampshire. Inspired by the college motto "Enter to Learn - Go Forth to Serve," the institution focuses on rigorous academic programs and a tradition of small classes, faculty student research and creative projects and community service. Keene State College offers over forty majors in the arts and sciences, professional programs, and selected graduate degrees. The College is accredited by the New England Commission of Higher Education. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please visit: https://www.keene.edu, https://www.usnh.edu/ or https://www.ci.keene.nh.us.
Posting DetailsPosting Date10/01/2024
Open Until FilledYes
Closing Date
Posting Open to Internal Candidates Only?No
Interested Internal Candidates Exist?No
Job CategorySalaried Staff (Exempt)
Appointment TypeRegular
If TERM position provide projected end date
Equipment/Instruments
Drivers License and Physical Requirements. Please check all items that apply.None applicable
Duties / Responsibilities
Job DutiesDuty/Responsibility
Administrative Team Support and Project Management
Advancement Team
Proactively maintain overall high-level Advancement plan for yearUpdate communication calendar spreadsheet by obtaining information from project leadsAct as "traffic controller" for group; proactively remind team members of deadlines and goalsManage Keene State Today deadlines and collect edits, and be liaison with Adv. Team and BIAs assigned, manage deadlines and collect edits with other communication projects, and be liaison with BI and/or MarketingManage general phone line and email; communicate and field incoming requests from alumni and other constituentsEvents/Alumni Relations
Enter expenses into Razors EdgeCreate and send purchase orders to event vendors/suppliers Submit MROs for grounds / facilities related to event needsSubmit performer contracts for review & approvalSupport Golden Circle / Jazz / MomentumSupport external events, including scheduling the College Camp, Norma Walker Hall, and other duties as assigned
Development Support
Support VP of Advacement and Executive Director/Director of Development with scheduling donor visits as assignedSend and track reminders for sponsorship payments, such as Safety Fair sponsorsSubmit marketing requests in conjunction with sponsorshipsSupport MOUs & SOIs process
Technology and Data
Stand-alone RE/data projects as assignedWordpress for EventsOther technology as assignedPerform / coordinate updates to Advancement dept. KSC webpagesTrack and obtain department and PCI compliance forms
Communication Projects
As appropriate, assist with communication projects such as Keene State Today and The Hoot. Duties including: write intro, compile articles (from monthly meetings), send draft for review & approval to project lead, then send final.
Duty/ResponsibilityBudget Support
Support VP of Advancement in all budgeting processes, including developing yearly budgetTrack overall budget to ensure team comes in at budgetWork with project leads to develop and communicate budget at the beginning of the fiscal year; regularly throughout the year; and for various projects at beginning of projectInput invoices for payment, track payment status, ensure correct cost coding usedCoordinate vendor contracts with USNH
Duty/ResponsibilityKEA Support
Attend committee meetings and record meeting minutesUpdate Board Roster as neededRequest and track annual compliance formsProvide information for USNH as requested for tax filing purposesScheduling committee meetingWork with commitee member(s) to set meeting agendasCompiling meeting materials for each meetingKEA website redesign (working with Fundraise Up) / coordinate with KSC marketing Updating annual binder materials
Duty/ResponsibilityOther Administrative Duties
Submit MROs for building maintenance at Alumni Building & College Camp (may change with shift of events)Order and maintain office and kitchen supplies as neededMaintain supplies in copy rooms (tidy/organize as needed) and coordinate service calls as neededAssist with onboarding of new employeesUpdate contact lists for Alumni Building & distributeCoordinate student worker duties/schedulesReview and approve timecards for student workers and adjunct staff hourly workersOther duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).*Have you ever been employed by any University System of New Hampshire campus?
YesNo
If yes, which location(s):(Open Ended Question)
*Indicate your highest level of education.
GEDHigh School DiplomaTechnical SchoolAssociateBachelor'sMaster'sPh.D.J.D.M.D.Other (Please Specify)
If you chose "Other" regarding level of education, please specify here:(Open Ended Question)
*How many years of experience do you have in relation to the minimum qualifications of this posting?
None1-23-56-1010-1515+
*Do you now or will you in the future require sponsorship to work in the United States?
YesNo
Documents Needed to Apply
Required Documents
Cover LetterResume/Vita
Optional Documents
(3) Professional References Contact Info