Panagora Group
Sr. Specialist, Editorial Support and Production (Remote/Hybrid)
Panagora Group, Silver Spring, Maryland, United States, 20900
Job DescriptionPanagora Group is a dynamic woman- and employee-owned small business and social enterprise dedicated to providing high-quality, high-impact international health, development, and learning services. We deliver market-based, integrated, and locally led solutions that strengthen country capacity; and learning, communications, and technology solutions to accelerate and heighten impact. Using novel, innovative, and highly participatory approaches to mobilize community, civil society, and government commitment in defining and owning solutions, we promote inclusive development to benefit all groups.
Panagora seeks detail-oriented Sr. Specialist of Editorial Support and Production to support document production for proposals, deliverables, and other corporate materials as needed, in line with corporate and client branding and marking requirements. The ideal candidate will have demonstrated knowledge of USAID's work, experience with USAID proposals, USAID branding and marking requirements, strong organizational and management skills, high attention to detail, and comfort working in a fast-paced environment.
Responsibilities
Proposals
In direct collaboration with the new business team, support proposal production needs, including resourcing for editing and formatting and providing input on timelinesIn consultation with proposal managers, help ensure proposals meet RFP/RFQ/RFTOP requirements for font size, page limits, and other format requirements, including tracking relevant changes from amendments and Q&ASupport final production of proposals, providing quality control guidance and oversight to ensure formatting and writing style adhere to Panagora's guides and RFP requirementsContinuously improve quality control process and cross-team collaborationFielding editorial and communications team requests
Manage and field company-wide requests from activity management teams (AMTs) and business units for copyediting, formatting, and graphics support (to be fulfilled by comms team)Work with those teams to find best solutions and guide them on document needs, timelines, and workflow to get highest quality possible within timeframe and budget availableManaging internal and external resources
Manage external editing, formatting, and graphic design resources, and work to continuously improve and build resource poolManage internal resources for formatting needs on proposals and other written materials, ensuring each product adheres to relevant corporate or USAID branding and marking requirementsDeliverable production
Manage master calendar and work with AMTs to better develop and implement production timelinesProvide quality control of activity deliverables by tracking submissions and providing feedback to teams to ensure 508 compliance and proper formatting and editingBuild internal capacity of activity management teams and activity office staff in writing, editing, and document productionQuality assurance and capacity building
Be an in-house expert to provide guidance on and field questions about Panagora's corporate style manual, USAID's style guide, and activity branding and marking plansProvide training for AMTs, AOs, proposal formatters, and proposal managers on document production and formatting as needed to improve quality and production planningCommunications collaboration
As part of communications team, regularly meet with the team to discuss document production trainings, formatting and graphics needs, deliverable tracking, and provide insights on new business materialsRequirements
Minimum bachelor's degree with 10+ years of experience as an editor/writerManaging editor and document production experience with command of AP and/or other style guidesStrong writing and editing skillsDemonstrated experience providing production support on large volume of technical and proposal documentsDocument formatting skills preferredStrong knowledge of USAID and international development; expert knowledge and practical application of USAID marking and branding guidelines preferredAbility and flexibility to work with teams or independently in a fast-paced, deadline-driven environmentExceptional verbal communication skillsProven ability to self-manage and keep track of the bigger picture while staying focused on details of the jobHigh level of organization and project management skillsAbility to solve problems creatively and proactively, with excellent attention to detailProficiency with MS Office/MF365 online products; experience working collaboratively in online Word documents and knowledge of SharePoint environment a plusDemonstrated experience working in culturally diverse team environmentsExperience working or living in one or more developing countries is a plusProficiency in a second language (e.g., French, Spanish, Portuguese) is a plus
Reports to:
Director, Corporate Communications
No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.
Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Panagora Group is currently working a hybrid work schedule, and employees are encouraged to come into the office at least once a week to foster engagement, collaboration, belonging and professional development. Departments/teams will hold in-person meetings that involve a high degree of collaboration, where ideas are generated quickly and often feed off each other, e.g., brainstorming, storyboarding, proposal development, strategic planning, and performance discussions. Staff who reside in the DC/MD/VA area are strongly encouraged to work from the office on those days.
Benefits
Panagora Group offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, as well as employee stock ownership (ESOP) and 401K programs.
*Note: Panagora does not offer visa sponsorship at this time.
Panagora seeks detail-oriented Sr. Specialist of Editorial Support and Production to support document production for proposals, deliverables, and other corporate materials as needed, in line with corporate and client branding and marking requirements. The ideal candidate will have demonstrated knowledge of USAID's work, experience with USAID proposals, USAID branding and marking requirements, strong organizational and management skills, high attention to detail, and comfort working in a fast-paced environment.
Responsibilities
Proposals
In direct collaboration with the new business team, support proposal production needs, including resourcing for editing and formatting and providing input on timelinesIn consultation with proposal managers, help ensure proposals meet RFP/RFQ/RFTOP requirements for font size, page limits, and other format requirements, including tracking relevant changes from amendments and Q&ASupport final production of proposals, providing quality control guidance and oversight to ensure formatting and writing style adhere to Panagora's guides and RFP requirementsContinuously improve quality control process and cross-team collaborationFielding editorial and communications team requests
Manage and field company-wide requests from activity management teams (AMTs) and business units for copyediting, formatting, and graphics support (to be fulfilled by comms team)Work with those teams to find best solutions and guide them on document needs, timelines, and workflow to get highest quality possible within timeframe and budget availableManaging internal and external resources
Manage external editing, formatting, and graphic design resources, and work to continuously improve and build resource poolManage internal resources for formatting needs on proposals and other written materials, ensuring each product adheres to relevant corporate or USAID branding and marking requirementsDeliverable production
Manage master calendar and work with AMTs to better develop and implement production timelinesProvide quality control of activity deliverables by tracking submissions and providing feedback to teams to ensure 508 compliance and proper formatting and editingBuild internal capacity of activity management teams and activity office staff in writing, editing, and document productionQuality assurance and capacity building
Be an in-house expert to provide guidance on and field questions about Panagora's corporate style manual, USAID's style guide, and activity branding and marking plansProvide training for AMTs, AOs, proposal formatters, and proposal managers on document production and formatting as needed to improve quality and production planningCommunications collaboration
As part of communications team, regularly meet with the team to discuss document production trainings, formatting and graphics needs, deliverable tracking, and provide insights on new business materialsRequirements
Minimum bachelor's degree with 10+ years of experience as an editor/writerManaging editor and document production experience with command of AP and/or other style guidesStrong writing and editing skillsDemonstrated experience providing production support on large volume of technical and proposal documentsDocument formatting skills preferredStrong knowledge of USAID and international development; expert knowledge and practical application of USAID marking and branding guidelines preferredAbility and flexibility to work with teams or independently in a fast-paced, deadline-driven environmentExceptional verbal communication skillsProven ability to self-manage and keep track of the bigger picture while staying focused on details of the jobHigh level of organization and project management skillsAbility to solve problems creatively and proactively, with excellent attention to detailProficiency with MS Office/MF365 online products; experience working collaboratively in online Word documents and knowledge of SharePoint environment a plusDemonstrated experience working in culturally diverse team environmentsExperience working or living in one or more developing countries is a plusProficiency in a second language (e.g., French, Spanish, Portuguese) is a plus
Reports to:
Director, Corporate Communications
No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.
Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Panagora Group is currently working a hybrid work schedule, and employees are encouraged to come into the office at least once a week to foster engagement, collaboration, belonging and professional development. Departments/teams will hold in-person meetings that involve a high degree of collaboration, where ideas are generated quickly and often feed off each other, e.g., brainstorming, storyboarding, proposal development, strategic planning, and performance discussions. Staff who reside in the DC/MD/VA area are strongly encouraged to work from the office on those days.
Benefits
Panagora Group offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, as well as employee stock ownership (ESOP) and 401K programs.
*Note: Panagora does not offer visa sponsorship at this time.