Administrative Assistant

Administrative Assistant - Virtual We are looking for an experienced Administrative Assistant who can help the busy attorneys and paralegals at our law office assist our clients. This is a virtual position, so the right candidate must be a proactive, self-starter who is driven to do good work and has excellent time management skills. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, managing and maintaining an inbox and archiving emails, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents and contracts and will perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today! Responsibilities: • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines • Complete legal research as needed under the supervision of attorneys and paralegals • Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events • Take notes during client calls and send call notes to clients • Send regular and routine case status emails to clients • Maintain case management system and electronic filing system • Inbox management and archiving • Task management • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly Qualifications: • Comfortable working with all Microsoft Office products • Quick to learn new technology • Minimum 3-4 years of experience in a law firm or office environment as an administrative assistant or secretary • Some college is preferred; a high school diploma or equivalent is required • Applicants must be able to type 50 words per minute or faster • Candidates must have worked with legal software, case management, and docketing programs Compensation: $50,000 yearly

• Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines • Complete legal research as needed under the supervision of attorneys and paralegals • Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events • Take notes during client calls and send call notes to clients • Send regular and routine case status emails to clients • Maintain case management system and electronic filing system • Inbox management and archiving • Task management • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly