Building Manager & Front Office Staff (Administrative Associate 1)

Apply for Job Job ID363924 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Administrative Associate 1 8208A1 Working Title: Building Manager & Front Office Staff The Department of Chemistry Building Manager & Front Office Staff will be responsible for first-level contact for issues with routine FM matters, building security and access matters, and resolving issues with faculty, staff and student lab researchers in Smith, Kolthoff and eventually Fraser Halls. With increased knowledge and skill, this position will be the first point of contact to coordinate small to medium U Construction projects in the buildings. This position will also be the primary staff member maintaining our key database, our space assignment database, and connecting with central UMN space management entry in Tririga. This position will also help with general administrative support to faculty and the department head, including being one of the Chrome River team assisting CHEM personnel with reimbursements. The position will be the primary staff support to the Awards Committee, and assist the Department Head and Associate Administrator with faculty meetings and other department event support. The Building Manager will have informal oversight and coordination with up to three part-time student employees working in the front office. This position reports to the Associate Administrator, and works as necessary with the Director of Operations. The position is predominantly in-person and on-campus in support of daily operations. 25% Front office primary public-facing contact for all inquiries, requiring broad knowledge and fluency of most departmental operations across many areas, including informal supervision and training of 1-3 part-time student employees. 35% Primary Department Facilities Representative (DFR) for UMN Facilities Management (FM) matters and requests from CHEM personnel for building access, key and lock changes and management of building book and key database entry and maintenance. 20% General administrative support to the Department Head and Associate Administrator on faculty meetings and department events. Assistance to CHEM personnel on Chrome River reimbursements. 10% Department contact and coordinator for small to medium U Construction projects in Chemistry. 10% Primary administrative support to the faculty-led Chemistry Awards Committee. Qualifications Required Qualifications: BA or BS undergraduate degree or four years of a combination of related education and experience. Preferred Qualifications: BA or BS undergraduate degree. 1-3 years experience working in higher education, with preference of STEM-related research settings. Familiarity with UMN business processes. Fluency with software such as MS Office, FileMaker Pro, and Google suite tools. About the Department The Department of Chemistry at the University of Minnesota (UMN) provides a world-class education through classroom teaching and cutting-edge research. As a central, core discipline in science and engineering, chemistry is critical for solving society's most important problems and making significant positive impacts on human health, energy, and the environment. Our department of has been a national and international leader throughout its history. A wide range of companies and academic institutions from across the world hire our graduates and collaborate with us on research. Department of Chemistry alumni have enormous societal impact as academicians, K-12 teachers, scientists and managers in industrial and government laboratories, lawyers, public policy advocates, entrepreneurs, and in a diverse array of other fields. The department has 38 faculty members, 35 staff members, 40 post-doctoral associates and 240 graduate students. Due to the breadth of our education and research missions, this position offers the opportunity to develo skills across a broad range of operating systems, software packages, network infrastructures, and hardware configurations. Professional development is highly encouraged and you would be joining a team dedicated to excellence. Thank you for applying. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employumn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.