Clark County
ADMINISTRATIVE SPECIALIST
Clark County, Las Vegas, Nevada, us, 89105
Salary:
$26.05 - $40.33 Hourly
Location :
Clark County - Las Vegas, NV
Job Type:
PERMANENT
Job Number:
25926
Department:
District Court
Opening Date:
10/29/2024
Closing Date:
11/12/2024 5:01 PM Pacific
ABOUT THE POSITION
The Eighth Judicial District Court is seeking qualified candidates to apply for Administrative Specialist position. The Administrative Specialist performs paraprofessional level administrative, operational, procedural, programmatic and/or budgetary and related analysis and support for County sections, divisions and departments or local governmental agencies.
This recruitment will fill vacancies in various divisions of District Court including, but not limited to Probate and Specialty Courts.
For Probate, the Administrative Specialist will primarily support the Probate Commissioner by preparing weekly court calendar, reviewing case filings for compliance, and ensuring that all necessary documentation is accurate and complete prior to hearings.
For Specialty Courts, the Administrative Specialist will assist with data entry and updating court notes in DCCM, create and track spreadsheets for incentives used in the Specialty Court programs, and provide administrative support to the Specialty Court Administrator.
This examination will establish an eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. The subject areas that will be assessed in the interview phase shall include confidentiality, training, leadership, and problem-solving.
Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.
Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.
Some positions may confidential positions and excluded from membership in the union.
This position is a non-union position and excluded from membership in the union.MINIMUM REQUIREMENTS
Education and Experience: Equivalent to an Associate's Degree with major course work in business or public administration or a related field, AND three (3) years of full-time office administrative, secretarial or technical experience related to the work of the functional unit. Possession of a four-year college degree AND prior lead or supervisory experience are desirable.
Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Background Investigation:
Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing:
Employment is contingent upon the results of a pre-employment drug examination.
Citizenship:
Candidates must be legally authorized to work in the United States. Please note, Eighth Judicial District Court does not provide H1B visa sponsorships or transfers for any employment positions.
EXAMPLES OF DUTIES
Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation. Writes, prepares and coordinates agenda items for the Board of Commissioners, Board of Director, Trustees or Committees; ensures that all supporting documentation is included with such items; follows-up after governing body action as required. Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees. Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices. Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified; may make formal oral presentations. Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents. Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and MOU interpretation; conducts departmental orientations for new employees. May have programmatic responsibility for non-technical activities related to the department to which assigned, such as surplus disposal, forms development, informational material development and distribution and similar projects or programs. Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May supervise the work of technical or office support staff on a project or in non-routine circumstances. Uses standard office equipment including a computer, in the course of the work; may drive a County, agency or personal motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit other work sites.PHYSICAL DEMANDS
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 optionsMore Money in Your Pocket
100% Employer Paid Defined Benefit RetirementNo Social Security DeductionNo State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
- Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)24/7 Telephone Advice Nurse - no employee costTeledoc, Doctoroo, and Dispatch Health
Retiree insurance - eligible after 5 years of serviceDentalVisionLife Insurance - Employer PaidAD&D - Employer PaidLong Term Disability - Employer PaidGenerous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday HolidayPaid Vacation LeavePaid Sick LeaveHoliday Leave
Other leave options
Catastrophic LeaveParental Leave - Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.Trustmark - Permanent Life Insurance benefits and long-term care.Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insuranceTASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card AvailableMorgan Stanley - Deferred Compensation Plan
Employee Assistance ProgramOnsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.
01
The following questions (1-2) will be used to assist in determining minimum qualifications.
Which best describes your level of education?
High School Diploma or GEDSome College (1-29 semester credits)Some College (30-59 semester credits)Some College (60-89 semester credits)Some College (90-119 semester credits)Some College (120+ semester credits)Associates DegreeBachelor's DegreeMaster's Degree or HigherNone of the above02
Indicate your full-time, professional experience in office administrative, secretarial or technical work.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
03
Please list the employer(s) on your application where your experience was obtained in question(s) 2. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).
Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:Relevant Job Duties:
04
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.I understand that:A) Part-time experience must be prorated and credited as half of the full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)B) Knowledge and experience levels indicated by my skills assessment responses must be supported by the work experience listed on my application;C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;D) Responses to assessment questions that are not supported by the work history listed on the application may result in question scores being adjusted to receive 0 points. The adjusted scores will be used when determining score ranking for interviews;E) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I understand and agree to the aforementioned provisions.
05
indicate your full-time, professional experience providing direct office or administrative support to an elected official at the state, county, or local government level.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
06
indicate your full-time, professional experience interacting with government officials and/or a public agency executive management.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 59 months60 or more months
07
Please list the employer(s) on your application where your experience was obtained in
Questions 5-6
. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:Relevant Job Duties:
08
indicate your full-time, professional experience providing administrative and secretarial assistance/support to management and professional staff.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
09
indicate your full-time, professional experience working in a fast-paced environment that requires frequent re-prioritizing due to time-sensitive and/or urgent tasks.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
10
indicate your full-time, professional experience working with court calendars and typing court minutes.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
11
indicate your full-time, professional experience in briefing court cases.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
12
indicate your full-time, professional experience coordinating/scheduling meetings for multiple attendees using Microsoft Outlook.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
13
Please list the employer(s) where your experience was obtained in
Questions 9-12
. Type N/A if you have no related experience. See template below: Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:
14
indicate your full-time, professional experience preparing notifications, agendas, and minutes for official meetings.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
15
indicate your full-time, professional experience interacting directly with customers over the phone, by email or in-person in a customer service environment.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
16
indicate your full-time experience, professional resolving customer issues or complaints.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
17
indicate your full-time, professional experience interpreting and understanding court documents and cases.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
18
indicate your full-time, professional experience creating/maintaining spreadsheets using basic functions/formulas.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
19
Please list the employer(s) where your experience was obtained in
Questions 14-18
. Type N/A if you have no related experience. See template below: Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:
Required Question
$26.05 - $40.33 Hourly
Location :
Clark County - Las Vegas, NV
Job Type:
PERMANENT
Job Number:
25926
Department:
District Court
Opening Date:
10/29/2024
Closing Date:
11/12/2024 5:01 PM Pacific
ABOUT THE POSITION
The Eighth Judicial District Court is seeking qualified candidates to apply for Administrative Specialist position. The Administrative Specialist performs paraprofessional level administrative, operational, procedural, programmatic and/or budgetary and related analysis and support for County sections, divisions and departments or local governmental agencies.
This recruitment will fill vacancies in various divisions of District Court including, but not limited to Probate and Specialty Courts.
For Probate, the Administrative Specialist will primarily support the Probate Commissioner by preparing weekly court calendar, reviewing case filings for compliance, and ensuring that all necessary documentation is accurate and complete prior to hearings.
For Specialty Courts, the Administrative Specialist will assist with data entry and updating court notes in DCCM, create and track spreadsheets for incentives used in the Specialty Court programs, and provide administrative support to the Specialty Court Administrator.
This examination will establish an eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. The subject areas that will be assessed in the interview phase shall include confidentiality, training, leadership, and problem-solving.
Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.
Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.
Some positions may confidential positions and excluded from membership in the union.
This position is a non-union position and excluded from membership in the union.MINIMUM REQUIREMENTS
Education and Experience: Equivalent to an Associate's Degree with major course work in business or public administration or a related field, AND three (3) years of full-time office administrative, secretarial or technical experience related to the work of the functional unit. Possession of a four-year college degree AND prior lead or supervisory experience are desirable.
Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Background Investigation:
Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing:
Employment is contingent upon the results of a pre-employment drug examination.
Citizenship:
Candidates must be legally authorized to work in the United States. Please note, Eighth Judicial District Court does not provide H1B visa sponsorships or transfers for any employment positions.
EXAMPLES OF DUTIES
Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation. Writes, prepares and coordinates agenda items for the Board of Commissioners, Board of Director, Trustees or Committees; ensures that all supporting documentation is included with such items; follows-up after governing body action as required. Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees. Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices. Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified; may make formal oral presentations. Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents. Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and MOU interpretation; conducts departmental orientations for new employees. May have programmatic responsibility for non-technical activities related to the department to which assigned, such as surplus disposal, forms development, informational material development and distribution and similar projects or programs. Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May supervise the work of technical or office support staff on a project or in non-routine circumstances. Uses standard office equipment including a computer, in the course of the work; may drive a County, agency or personal motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit other work sites.PHYSICAL DEMANDS
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 optionsMore Money in Your Pocket
100% Employer Paid Defined Benefit RetirementNo Social Security DeductionNo State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
- Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)24/7 Telephone Advice Nurse - no employee costTeledoc, Doctoroo, and Dispatch Health
Retiree insurance - eligible after 5 years of serviceDentalVisionLife Insurance - Employer PaidAD&D - Employer PaidLong Term Disability - Employer PaidGenerous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday HolidayPaid Vacation LeavePaid Sick LeaveHoliday Leave
Other leave options
Catastrophic LeaveParental Leave - Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.Trustmark - Permanent Life Insurance benefits and long-term care.Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insuranceTASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card AvailableMorgan Stanley - Deferred Compensation Plan
Employee Assistance ProgramOnsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.
01
The following questions (1-2) will be used to assist in determining minimum qualifications.
Which best describes your level of education?
High School Diploma or GEDSome College (1-29 semester credits)Some College (30-59 semester credits)Some College (60-89 semester credits)Some College (90-119 semester credits)Some College (120+ semester credits)Associates DegreeBachelor's DegreeMaster's Degree or HigherNone of the above02
Indicate your full-time, professional experience in office administrative, secretarial or technical work.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
03
Please list the employer(s) on your application where your experience was obtained in question(s) 2. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).
Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:Relevant Job Duties:
04
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.I understand that:A) Part-time experience must be prorated and credited as half of the full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)B) Knowledge and experience levels indicated by my skills assessment responses must be supported by the work experience listed on my application;C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;D) Responses to assessment questions that are not supported by the work history listed on the application may result in question scores being adjusted to receive 0 points. The adjusted scores will be used when determining score ranking for interviews;E) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I understand and agree to the aforementioned provisions.
05
indicate your full-time, professional experience providing direct office or administrative support to an elected official at the state, county, or local government level.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
06
indicate your full-time, professional experience interacting with government officials and/or a public agency executive management.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 59 months60 or more months
07
Please list the employer(s) on your application where your experience was obtained in
Questions 5-6
. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:Relevant Job Duties:
08
indicate your full-time, professional experience providing administrative and secretarial assistance/support to management and professional staff.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
09
indicate your full-time, professional experience working in a fast-paced environment that requires frequent re-prioritizing due to time-sensitive and/or urgent tasks.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
10
indicate your full-time, professional experience working with court calendars and typing court minutes.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
11
indicate your full-time, professional experience in briefing court cases.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
12
indicate your full-time, professional experience coordinating/scheduling meetings for multiple attendees using Microsoft Outlook.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
13
Please list the employer(s) where your experience was obtained in
Questions 9-12
. Type N/A if you have no related experience. See template below: Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:
14
indicate your full-time, professional experience preparing notifications, agendas, and minutes for official meetings.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
15
indicate your full-time, professional experience interacting directly with customers over the phone, by email or in-person in a customer service environment.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
16
indicate your full-time experience, professional resolving customer issues or complaints.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
17
indicate your full-time, professional experience interpreting and understanding court documents and cases.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
18
indicate your full-time, professional experience creating/maintaining spreadsheets using basic functions/formulas.
No ExperienceLess than 24 months24 to 35 months36 to 47 months48 to 60 months60 or more months
19
Please list the employer(s) where your experience was obtained in
Questions 14-18
. Type N/A if you have no related experience. See template below: Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:
Required Question