Edwardsville Community Unit School District 7
Secretary A - Clinic
Edwardsville Community Unit School District 7, Edwardsville, Illinois, United States, 62025
SCOPE:
To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve. All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.
QUALIFICATIONS
:Minimum of high school diplomaPrefer college or 2 years experience in similar positionConfident, well-groomed, professional, self-motivated, and able to work with minimum supervisionExcellent communication skills - verbal and writtenAbility to interact pleasantly and tactfully with administrators, students, employees and visitorsCompetent computer skills: Microsoft applications and database software such as PowerschoolCompetent clerical and organizational skillsRESPONSIBILITIES
:
Greet students, staff, and visitorsAnswer phone and relay and/or take/deliver messagesCreate an organized and efficient running officePerform as confidential secretary to Administrator and DistrictRegister students, checking all forms for accuracy and signatures, making copies as neededMaintain student enrollments cards, keeping them up-to-date and completeMaintain accurate record of student book rentalTrack student attendance - keeping records up-to-date and accurateEnter data into data base programsMaintain all files as directed by Administrator (i.e. student, employees, correspondence)Check time sheet for hourly wage employees; sending to Board Office for payrollMaintain absentee report for classified employees and forwarding to Board Office each weekMaintain an up-to-date master scheduleType suspension letter and maintain file on all such letters for end of year reportCompile information and complete all State Reports as directedMaintain and track supplies - requisitions, purchase ordersCompile and distribute daily, weekly, monthly correspondence to staff and parents as directed by AdministratorCoordinate the work of other secretaries and volunteers as directed by AdministratorKeep supply of district forms needed for employeesPerform other duties as directed by Administrator(s)PHYSICAL REQUIREMENTS:
Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basisMust be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basisTasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties
To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve. All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.
QUALIFICATIONS
:Minimum of high school diplomaPrefer college or 2 years experience in similar positionConfident, well-groomed, professional, self-motivated, and able to work with minimum supervisionExcellent communication skills - verbal and writtenAbility to interact pleasantly and tactfully with administrators, students, employees and visitorsCompetent computer skills: Microsoft applications and database software such as PowerschoolCompetent clerical and organizational skillsRESPONSIBILITIES
:
Greet students, staff, and visitorsAnswer phone and relay and/or take/deliver messagesCreate an organized and efficient running officePerform as confidential secretary to Administrator and DistrictRegister students, checking all forms for accuracy and signatures, making copies as neededMaintain student enrollments cards, keeping them up-to-date and completeMaintain accurate record of student book rentalTrack student attendance - keeping records up-to-date and accurateEnter data into data base programsMaintain all files as directed by Administrator (i.e. student, employees, correspondence)Check time sheet for hourly wage employees; sending to Board Office for payrollMaintain absentee report for classified employees and forwarding to Board Office each weekMaintain an up-to-date master scheduleType suspension letter and maintain file on all such letters for end of year reportCompile information and complete all State Reports as directedMaintain and track supplies - requisitions, purchase ordersCompile and distribute daily, weekly, monthly correspondence to staff and parents as directed by AdministratorCoordinate the work of other secretaries and volunteers as directed by AdministratorKeep supply of district forms needed for employeesPerform other duties as directed by Administrator(s)PHYSICAL REQUIREMENTS:
Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basisMust be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basisTasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties