Moffat County School District
Executive Director of Finance and Operations
Moffat County School District, Craig, Colorado, us, 81626
Position Type:Administration
Date Posted:9/23/2024
Location:Administration Building
Date Available:ASAP
Job Title:
Executive Director of Finance and Operations
Reports To:
Superintendent
Salary Schedule & Pay Classification:
Administration Compensation Schedule - Range is $114,012 - $159,617
FLSA Status:
Exempt
Work Calendar:
217 Days
Work Year:
12 Months
Prepared/Revised Date:
September 2024
POSITION SUMMARY
We are seeking a dynamic and experienced Executive Director of Finance and Operations to join our team at Moffat County School District. In this role, you will be responsible for overseeing all financial and operational aspects of the district to ensure efficiency and compliance with regulations. If you are a strategic thinker with a strong background in finance and operations, we want to hear from you!
ESSENTIAL DUTIES & RESPONSIBILITIES
Develop and implement financial strategies to support the district's goals and objectivesManage budgeting, forecasting, and financial reporting processesOversee procurement, contracts, and vendor relationshipsEnsure compliance with state and federal financial regulationsLead and mentor a team of finance and operations staffCollaborate with other departments to optimize operational processesIdentify cost-saving opportunities and drive efficiency initiativesPrepare and present financial reports to the Superintendent and Board of EducationManages, supervises and/or performs district-required duties in the following category areas:
Auditing
Student EnrollmentCash Management and InvestmentsDebt Service and Capital FundFinancial Accounting and ReportingFinancial Planning and BudgetingInsurance/Risk ManagementNegotiationsOffice ManagementPayroll AccountingPersonnel Management/RecordsPurchasing and SupplyReal Estate and Fixed AssetsCommunity RelationsTax AdministrationFiscal Year End RolloverPerformance Responsibilities:Budgeting and Financial Planning:Establishes a system of control for budget execution and will direct and supervise all financial accounting in the District.Prepares the annual District budget, reviews it with the Administration and presents it for approval and adoption by the Board of Education.Responsible for obtaining all monies to which the Board of Education is entitled.Works with all concerned in securing the funds necessary to operate the educational program.Maintains financial records for all federal programs in accordance with federal regulations/guidelines and prepares any necessary federal financial reports in coordination with federal program coordinator(s).
Audit Coordination:Schedules annual independent audit of District records and accounts.Coordinates all audits of financial records performed with applicable District offices and personnel whose cooperation is necessitated.Assists in the preparation of any audit response and/or corrective action plan that may result from independent or state audits.
Purchasing:Assumes responsibility for all purchases when bidding is required, including equipment and supplies for new buildings as well as for existing buildings.Oversees all purchasing for the District.
New Construction/Renovations:Works with the Superintendent, attorneys and financial advisors to effect suitable financing.Oversees the distribution of payments for construction in progress.
Personnel Management:Assists the Superintendent in preparing for and or conducting negotiations.Oversees, directs and supervises the Business Office staff.Maintains adequate records for all District employees regarding salary, retirement, social security, withholding taxes, wage taxes and insurance and the like and completes reports.Oversees the administration of the District retirement, health and life insurance programs and advises employees regarding these programs and works closely with benefit providers.
In-Service Training:Assists in the organization and execution of in-service training programs aimed at increasing the skills of school business management.
Accounting and Reporting:In conjunction with the Business Office staff, oversees the preparation and certification of the accuracy of monthly, quarterly, and annual financial reports required by the Superintendent, Board of Education, State Department of Education and other agencies of government.Establishes the accounting systems necessary to provide school officials and administrators with accurate financial facts as the basis for formulating policies and decisions.Oversees the tax collection systems.Invests the funds of the District on a day-to-day basis to ensure cash flow and in a manner that provides maximized returns at minimized risk levels.Assists in the evaluation of systems for handling the administrative reporting requirements of the District.
Insurances:Maintains adequate general liability and property casualty coverage for the District and personnel, as required.Coordinates insurance claims and insurance company inquiries and investigations.Administers the student accident insurance coverage and policy information.
Other Functions:Submits information for inclusion in agendas for Board meetings.Attends BOE meetings and committees as requested.Develops and implements policy in the area of school business management, generally accepted accounting practices and related activities.Handles Fiscal Year End rollover.
Other duties as assigned or requested.
MINIMUM EDUCATION AND FORMAL TRAINING
Bachelor's degree from an accredited college or university in accounting, finance, business administration or related field.5+ years of experience in financial managementStrong knowledge of GAAP and financial best practicesExcellent leadership and communication skillsAbility to analyze complex financial data and provide strategic recommendationsExperience with financial software and ERP systemsMINIMUM EXPERIENCE
Minimum of five (5) years of experience in accounting and operations.PREFERRED EDUCATION, FORMAL TRAINING, AND EXPERIENCE
Master's degree in accounting, finance, or related field preferred.K-12 school district or governmental agency experience preferred.LICENSES, REGISTRATIONS & CERTIFICATIONS
Certified Public Accountant or Certified Management Accountant certification preferred.TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES
Strong interpersonal relations, communication, and analytical skills and abilities.Intermediate microcomputer and spreadsheet (Microsoft Excel) skills.Ability to maintain confidentiality in all aspects of the job.Ability to manage multiple priorities.Knowledge of and ability related to management, accounting and multi-tasking.Ability to keep up-to-date technically and apply new knowledge to your job. Includes adapting to and mastering new system applications and processes as implemented by the district or department.Ability to promote and follow Board of Education policies, District policies, building and department procedures.Ability to engage in effective communication, collaboration, and teamwork with individuals from diverse backgrounds, cultures, and perspectives, while demonstrating respect and appreciation for their differences.Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.Ability to stay current with district policy, standards and training in the areas of data quality, data privacy, and cybersecurity with respect to student and staff data, and related information systems.MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE
Operating knowledge of and experience with personal computers and peripherals.Operating knowledge of and experience with Microsoft Word, Excel, PowerPoint, Access, and Google Applications.Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.Operating knowledge of district information technology systems and any other department specific software and equipment.SUPERVISORY DUTIES:
Supervisory responsibilities include hiring, disciplining, terminating, directing work, assigning work, training, and evaluating staff.BUDGET AND/OR RESOURCE RESPONSIBILITY:
Assists in development of the department budget for Financial Services.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.
Date Posted:9/23/2024
Location:Administration Building
Date Available:ASAP
Job Title:
Executive Director of Finance and Operations
Reports To:
Superintendent
Salary Schedule & Pay Classification:
Administration Compensation Schedule - Range is $114,012 - $159,617
FLSA Status:
Exempt
Work Calendar:
217 Days
Work Year:
12 Months
Prepared/Revised Date:
September 2024
POSITION SUMMARY
We are seeking a dynamic and experienced Executive Director of Finance and Operations to join our team at Moffat County School District. In this role, you will be responsible for overseeing all financial and operational aspects of the district to ensure efficiency and compliance with regulations. If you are a strategic thinker with a strong background in finance and operations, we want to hear from you!
ESSENTIAL DUTIES & RESPONSIBILITIES
Develop and implement financial strategies to support the district's goals and objectivesManage budgeting, forecasting, and financial reporting processesOversee procurement, contracts, and vendor relationshipsEnsure compliance with state and federal financial regulationsLead and mentor a team of finance and operations staffCollaborate with other departments to optimize operational processesIdentify cost-saving opportunities and drive efficiency initiativesPrepare and present financial reports to the Superintendent and Board of EducationManages, supervises and/or performs district-required duties in the following category areas:
Auditing
Student EnrollmentCash Management and InvestmentsDebt Service and Capital FundFinancial Accounting and ReportingFinancial Planning and BudgetingInsurance/Risk ManagementNegotiationsOffice ManagementPayroll AccountingPersonnel Management/RecordsPurchasing and SupplyReal Estate and Fixed AssetsCommunity RelationsTax AdministrationFiscal Year End RolloverPerformance Responsibilities:Budgeting and Financial Planning:Establishes a system of control for budget execution and will direct and supervise all financial accounting in the District.Prepares the annual District budget, reviews it with the Administration and presents it for approval and adoption by the Board of Education.Responsible for obtaining all monies to which the Board of Education is entitled.Works with all concerned in securing the funds necessary to operate the educational program.Maintains financial records for all federal programs in accordance with federal regulations/guidelines and prepares any necessary federal financial reports in coordination with federal program coordinator(s).
Audit Coordination:Schedules annual independent audit of District records and accounts.Coordinates all audits of financial records performed with applicable District offices and personnel whose cooperation is necessitated.Assists in the preparation of any audit response and/or corrective action plan that may result from independent or state audits.
Purchasing:Assumes responsibility for all purchases when bidding is required, including equipment and supplies for new buildings as well as for existing buildings.Oversees all purchasing for the District.
New Construction/Renovations:Works with the Superintendent, attorneys and financial advisors to effect suitable financing.Oversees the distribution of payments for construction in progress.
Personnel Management:Assists the Superintendent in preparing for and or conducting negotiations.Oversees, directs and supervises the Business Office staff.Maintains adequate records for all District employees regarding salary, retirement, social security, withholding taxes, wage taxes and insurance and the like and completes reports.Oversees the administration of the District retirement, health and life insurance programs and advises employees regarding these programs and works closely with benefit providers.
In-Service Training:Assists in the organization and execution of in-service training programs aimed at increasing the skills of school business management.
Accounting and Reporting:In conjunction with the Business Office staff, oversees the preparation and certification of the accuracy of monthly, quarterly, and annual financial reports required by the Superintendent, Board of Education, State Department of Education and other agencies of government.Establishes the accounting systems necessary to provide school officials and administrators with accurate financial facts as the basis for formulating policies and decisions.Oversees the tax collection systems.Invests the funds of the District on a day-to-day basis to ensure cash flow and in a manner that provides maximized returns at minimized risk levels.Assists in the evaluation of systems for handling the administrative reporting requirements of the District.
Insurances:Maintains adequate general liability and property casualty coverage for the District and personnel, as required.Coordinates insurance claims and insurance company inquiries and investigations.Administers the student accident insurance coverage and policy information.
Other Functions:Submits information for inclusion in agendas for Board meetings.Attends BOE meetings and committees as requested.Develops and implements policy in the area of school business management, generally accepted accounting practices and related activities.Handles Fiscal Year End rollover.
Other duties as assigned or requested.
MINIMUM EDUCATION AND FORMAL TRAINING
Bachelor's degree from an accredited college or university in accounting, finance, business administration or related field.5+ years of experience in financial managementStrong knowledge of GAAP and financial best practicesExcellent leadership and communication skillsAbility to analyze complex financial data and provide strategic recommendationsExperience with financial software and ERP systemsMINIMUM EXPERIENCE
Minimum of five (5) years of experience in accounting and operations.PREFERRED EDUCATION, FORMAL TRAINING, AND EXPERIENCE
Master's degree in accounting, finance, or related field preferred.K-12 school district or governmental agency experience preferred.LICENSES, REGISTRATIONS & CERTIFICATIONS
Certified Public Accountant or Certified Management Accountant certification preferred.TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES
Strong interpersonal relations, communication, and analytical skills and abilities.Intermediate microcomputer and spreadsheet (Microsoft Excel) skills.Ability to maintain confidentiality in all aspects of the job.Ability to manage multiple priorities.Knowledge of and ability related to management, accounting and multi-tasking.Ability to keep up-to-date technically and apply new knowledge to your job. Includes adapting to and mastering new system applications and processes as implemented by the district or department.Ability to promote and follow Board of Education policies, District policies, building and department procedures.Ability to engage in effective communication, collaboration, and teamwork with individuals from diverse backgrounds, cultures, and perspectives, while demonstrating respect and appreciation for their differences.Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.Ability to stay current with district policy, standards and training in the areas of data quality, data privacy, and cybersecurity with respect to student and staff data, and related information systems.MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE
Operating knowledge of and experience with personal computers and peripherals.Operating knowledge of and experience with Microsoft Word, Excel, PowerPoint, Access, and Google Applications.Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.Operating knowledge of district information technology systems and any other department specific software and equipment.SUPERVISORY DUTIES:
Supervisory responsibilities include hiring, disciplining, terminating, directing work, assigning work, training, and evaluating staff.BUDGET AND/OR RESOURCE RESPONSIBILITY:
Assists in development of the department budget for Financial Services.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.