Fairfax County, VA
Financial Administrator (Management Analyst I)
Fairfax County, VA, Fairfax, Virginia, United States, 22032
Salary :
$58,529.74 - $97,548.88 Annually
Location :
FAIRFAX (EJ26), VA
Job Type:
FT Hourly W BN
Job Number:
24-02519
Department:
Park Authority
Opening Date:
10/26/2024
Closing Date:
11/15/2024 11:59 PM Eastern
Pay Grade:
S21
Posting Type:
Open to General Public
Job Announcement
Works as a part of the Fairfax County Park Foundation (FCPF). Independently manages all financial accounting including donations received via multiple giving vehicles; federal, state, and other grants; and in-kind gifts; maintains QuickBooks for Nonprofits financial accounting software and Blackbaud eTapestry nonprofit fundraising database; records for accounts payable; creates records and custom reports.
Establishes new donor accounts. inputs all donations into FCPF databases, QuickBooks for Nonprofits; and Blackbaud eTapestry donor database. Processes gift types from a variety of donation vehicles including cash, following FCPA cash handling procedures; checks; ACH donation payments to FCPF; PayPal online gift processing; gifts of appreciated stock and securities; qualified individual retirement account (IRA) gifts; donor ad-vised funds (DAFs); employer matching gifts; grants; and CARS vehicle donations. Oversees foundation mail and maintains foundation hardcopy and electronic files, records, and reporting. Creates thank you letters for each donor, and other correspondence, prepares board and committee agenda packets, board items, and meeting minutes. Researches, files, and records documentation. Prepares fillable forms using DocuSign for signatures. Monitors, orders, and issues supplies and equipment.
Manages foundation board administration; schedules meetings, assembles agendas, prepares board items and creates packages for monthly foundation (board and executive) and committee meetings. Independently conducts financial monthly reconciliation of bank and brokerage accounts. Independently coordinates and implements all phases of the Foundation's IRS mandated outside independent audit. Prepares required complete year-end reconciliation; major donor confirmation letters; federal & state tax filings by external CPA firm. Submits annual registration for charitable rating organizations (Charity Navigator and Candid Guidestar), and renewals for VDACS charitable solicitation; tax exemption status, matching gifts, third-party giving; and other registrations. Create mailing lists for foundation fundraising direct mail appeals and donation forms. Manage the foundation's public information by handling calls, emails, and receiving visitors. Explains foundation projects and policies. Provides requested information regarding general and foundation-specific questions.
The Fairfax County Park Foundation is a nonprofit charitable organization under Section 501(c)(3) of the Internal Revenue Code. The Foundation is led by a volunteer Board of Directors and led by an Executive Director with a lean and efficient staff of two. FCPF supports the Fairfax County Park Authority by raising private funds, obtaining grants, and creating partnerships that supplement tax dollars to meet our community's needs for park land, facilities and services.
Duties and requirements:
Financial accounting:Financial reconciliation, audit, registration, tax and other filingsOversees foundation mail and maintains foundation files, records, and reportingManages gift processing and accounts payableOffice management and foundation board administrationFoundation fundraising direct mail appeals and donation formsCustomer service Minimum Qualifications:Proficiency using QuickBooks for Nonprofits (Financial Accounting Software)Expertise in Financial reconciliation, audit, registration, tax, and other filingsAbility to manage Blackbaud eTapestry (Fundraising Donor Database)Professional experience supporting an organization with a Board of DirectorsAbility to independently manage deposits (banking and brokerage accounts), transfers; accounts payable- reconciliationHighly organized with ability to manage multiple dutiesFinance, accounting, database management experienceThe assigned functional areas are Finance, Accounting, Grant Management and Nonprofit fundraising.Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups;Participating in work group collaboration; and mapping or charting of workflow processes;Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;Compiles and provides business information to management;Maintains index or log of standard forms for gathering information from a variety of audiences;Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;Contributes to position papers, evaluation reports and presentations.Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);Ability to identify possible solutions for solving business problems;Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;Ability to communicate effectively orally and in writing;Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards
MINIMUM QUALIFICATIONS:(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
PREFERRED QUALIFICATIONS:
BS or BA in Finance, Accounting, or related degreeProficiency in Office ManagementNotary Public
BRIDGE CLASS EMPLOYMENT STANDARDS:Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
CERTIFICATES AND LICENSES REQUIRED:Driver's License (Required)
NECESSARY SPECIAL REQUIREMENTS:The appointee to the position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:Duties are generally sedentary in nature; however, visual acuity is required to read data on computer monitor and incumbent must be able to operate keyboard driven equipment. Employee may be required to lift up to 15 pounds. Must have ability to communicate with others. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
#LI-SP1
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:Medical/Vision/Dental Insurance CoverageGroup Term Life InsuranceLong Term DisabilityLiveWell ProgramFlexible Spending ProgramsPaid Leave (annual, sick, parental, volunteer activity, and more!)Paid HolidaysContributory Retirement PlanDeferred CompensationEmployee Assistance ProgramEmployees' Child Care CenterCommuter Benefit ProgramContinuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
For additional details please visit the
Non-Merit Positions
Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance CoverageFlexible Spending ProgramDeferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th gradeHigh school diploma or GEDSome collegeAssociate's degreeBachelor's degreeMaster's degreeDoctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours45 to less than 90 quarter hours90 to less than 135 quarter hours135 to less than 180 quarter hours180 or more quarter hoursLess than 30 semester hours30 to less than 60 semester hours60 to less than 90 semester hours90 to less than 120 semester hours120 or more semester hoursNot applicable
03
Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.
AccountingFinanceAuditingBusiness administrationOther (related field)Other (non-related field)Not applicable
04
If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".
05
Do you currently possess a valid driver's license?
YesNo
06
If you are a Fairfax County employee and using the Bridge Class in order to meet the minimum qualifications of the job classification, do you have at least four years or more of increasingly complex technical experience in Finance, Accounting, Grant Management and Nonprofit fundraising comparable to experience at the Administrative Assistant IV, or higher, level?
YesNoNot applicable (I am not using the bridge class to meet the minimum qualifications)
07
How many years of full-time equivalent professional experience do you have in the functional area(s) of Finance, Accounting, Grant management and Nonprofit fundraising?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive to less than six yearsSix to less than seven yearsSeven to less than eight yearsEight or more years
08
Do you have a current and validated Notary Certificate?
YesNo
09
Please indicate your level of experience in office management.
Basic (Able to maintain a high level of accuracy in preparing and entering information; Knowledge and experience in ordering office supplies; Entering my own time; Maintain office records; Assist in training of new staff; Experience in providing program support.)Intermediate (Experience in training and technical assistance to staff; Experience in monitoring time and attendance and approving leave; Experience in collecting program data and setting work standards; Experience in preparing and monitoring statistical reports for program area; Performing special assignments, research, report preparation and preparation of correspondence for program management.)Advanced (Experience in performing complex administrative functions associated with the program area; Work independently to meet deadlines; Develops systems for record keeping; Assists in coverage and completion of department tasks; Experience in providing cross division support and coordination.)No experience
Required Question
$58,529.74 - $97,548.88 Annually
Location :
FAIRFAX (EJ26), VA
Job Type:
FT Hourly W BN
Job Number:
24-02519
Department:
Park Authority
Opening Date:
10/26/2024
Closing Date:
11/15/2024 11:59 PM Eastern
Pay Grade:
S21
Posting Type:
Open to General Public
Job Announcement
Works as a part of the Fairfax County Park Foundation (FCPF). Independently manages all financial accounting including donations received via multiple giving vehicles; federal, state, and other grants; and in-kind gifts; maintains QuickBooks for Nonprofits financial accounting software and Blackbaud eTapestry nonprofit fundraising database; records for accounts payable; creates records and custom reports.
Establishes new donor accounts. inputs all donations into FCPF databases, QuickBooks for Nonprofits; and Blackbaud eTapestry donor database. Processes gift types from a variety of donation vehicles including cash, following FCPA cash handling procedures; checks; ACH donation payments to FCPF; PayPal online gift processing; gifts of appreciated stock and securities; qualified individual retirement account (IRA) gifts; donor ad-vised funds (DAFs); employer matching gifts; grants; and CARS vehicle donations. Oversees foundation mail and maintains foundation hardcopy and electronic files, records, and reporting. Creates thank you letters for each donor, and other correspondence, prepares board and committee agenda packets, board items, and meeting minutes. Researches, files, and records documentation. Prepares fillable forms using DocuSign for signatures. Monitors, orders, and issues supplies and equipment.
Manages foundation board administration; schedules meetings, assembles agendas, prepares board items and creates packages for monthly foundation (board and executive) and committee meetings. Independently conducts financial monthly reconciliation of bank and brokerage accounts. Independently coordinates and implements all phases of the Foundation's IRS mandated outside independent audit. Prepares required complete year-end reconciliation; major donor confirmation letters; federal & state tax filings by external CPA firm. Submits annual registration for charitable rating organizations (Charity Navigator and Candid Guidestar), and renewals for VDACS charitable solicitation; tax exemption status, matching gifts, third-party giving; and other registrations. Create mailing lists for foundation fundraising direct mail appeals and donation forms. Manage the foundation's public information by handling calls, emails, and receiving visitors. Explains foundation projects and policies. Provides requested information regarding general and foundation-specific questions.
The Fairfax County Park Foundation is a nonprofit charitable organization under Section 501(c)(3) of the Internal Revenue Code. The Foundation is led by a volunteer Board of Directors and led by an Executive Director with a lean and efficient staff of two. FCPF supports the Fairfax County Park Authority by raising private funds, obtaining grants, and creating partnerships that supplement tax dollars to meet our community's needs for park land, facilities and services.
Duties and requirements:
Financial accounting:Financial reconciliation, audit, registration, tax and other filingsOversees foundation mail and maintains foundation files, records, and reportingManages gift processing and accounts payableOffice management and foundation board administrationFoundation fundraising direct mail appeals and donation formsCustomer service Minimum Qualifications:Proficiency using QuickBooks for Nonprofits (Financial Accounting Software)Expertise in Financial reconciliation, audit, registration, tax, and other filingsAbility to manage Blackbaud eTapestry (Fundraising Donor Database)Professional experience supporting an organization with a Board of DirectorsAbility to independently manage deposits (banking and brokerage accounts), transfers; accounts payable- reconciliationHighly organized with ability to manage multiple dutiesFinance, accounting, database management experienceThe assigned functional areas are Finance, Accounting, Grant Management and Nonprofit fundraising.Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups;Participating in work group collaboration; and mapping or charting of workflow processes;Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;Compiles and provides business information to management;Maintains index or log of standard forms for gathering information from a variety of audiences;Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;Contributes to position papers, evaluation reports and presentations.Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);Ability to identify possible solutions for solving business problems;Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;Ability to communicate effectively orally and in writing;Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards
MINIMUM QUALIFICATIONS:(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
PREFERRED QUALIFICATIONS:
BS or BA in Finance, Accounting, or related degreeProficiency in Office ManagementNotary Public
BRIDGE CLASS EMPLOYMENT STANDARDS:Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
CERTIFICATES AND LICENSES REQUIRED:Driver's License (Required)
NECESSARY SPECIAL REQUIREMENTS:The appointee to the position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:Duties are generally sedentary in nature; however, visual acuity is required to read data on computer monitor and incumbent must be able to operate keyboard driven equipment. Employee may be required to lift up to 15 pounds. Must have ability to communicate with others. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE: Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
#LI-SP1
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:Medical/Vision/Dental Insurance CoverageGroup Term Life InsuranceLong Term DisabilityLiveWell ProgramFlexible Spending ProgramsPaid Leave (annual, sick, parental, volunteer activity, and more!)Paid HolidaysContributory Retirement PlanDeferred CompensationEmployee Assistance ProgramEmployees' Child Care CenterCommuter Benefit ProgramContinuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
For additional details please visit the
Non-Merit Positions
Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance CoverageFlexible Spending ProgramDeferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th gradeHigh school diploma or GEDSome collegeAssociate's degreeBachelor's degreeMaster's degreeDoctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours45 to less than 90 quarter hours90 to less than 135 quarter hours135 to less than 180 quarter hours180 or more quarter hoursLess than 30 semester hours30 to less than 60 semester hours60 to less than 90 semester hours90 to less than 120 semester hours120 or more semester hoursNot applicable
03
Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.
AccountingFinanceAuditingBusiness administrationOther (related field)Other (non-related field)Not applicable
04
If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".
05
Do you currently possess a valid driver's license?
YesNo
06
If you are a Fairfax County employee and using the Bridge Class in order to meet the minimum qualifications of the job classification, do you have at least four years or more of increasingly complex technical experience in Finance, Accounting, Grant Management and Nonprofit fundraising comparable to experience at the Administrative Assistant IV, or higher, level?
YesNoNot applicable (I am not using the bridge class to meet the minimum qualifications)
07
How many years of full-time equivalent professional experience do you have in the functional area(s) of Finance, Accounting, Grant management and Nonprofit fundraising?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive to less than six yearsSix to less than seven yearsSeven to less than eight yearsEight or more years
08
Do you have a current and validated Notary Certificate?
YesNo
09
Please indicate your level of experience in office management.
Basic (Able to maintain a high level of accuracy in preparing and entering information; Knowledge and experience in ordering office supplies; Entering my own time; Maintain office records; Assist in training of new staff; Experience in providing program support.)Intermediate (Experience in training and technical assistance to staff; Experience in monitoring time and attendance and approving leave; Experience in collecting program data and setting work standards; Experience in preparing and monitoring statistical reports for program area; Performing special assignments, research, report preparation and preparation of correspondence for program management.)Advanced (Experience in performing complex administrative functions associated with the program area; Work independently to meet deadlines; Develops systems for record keeping; Assists in coverage and completion of department tasks; Experience in providing cross division support and coordination.)No experience
Required Question