Main Office Assistant

About the Employer The Archdiocese of Los Angeles and the Department of Catholic Schools work with over 200 Catholic elementary schools and 50 Catholic high schools throughout Los Angeles, Ventura, and Santa Barbara counties and operate as the largest Archdiocese in the United States. Come join the mission of Catholic education and consider joining our amazing educators throughout the Los Angeles region Job Summary Job Summary & Essential Functions: The Main Office Assistant works in collaboration with the Main Office Manager to coordinate the daily operations of the Main Office. Primary Responsibilities: Provide friendly and accurate customer service assistance to all internal/external visitors and callers. Perform a variety of clerical duties, including preparing routine correspondence, sorting and filing student records, documents, mail and other material. Answer phones, greet and direct visitors, take and relay messages. Operate a variety of contemporary office equipment. Occasional inventory, order and distribution of office supplies as needed. Acceptance of deliveries to the Main Office and notifications to faculty and staff for pick up. Assist with emergency procedures and preparedness (supplies and student paperwork). Attendance using the Aeries program. o Assist with all school attendance functions, such as classroom attendance, late student arrivals, early student dismissals and daily reports. o Maintain office and student files pertinent to the Main Office. Work with the Athletic Office Manager to identify and verify students for various athletic activities throughout each week. Continually update athletics team lists as needed throughout the various athletic seasons. Assist with maintaining updated student immunization records. Assist with the handling of ill students, students requiring medication and students requiring special accommodations (crutches, wheelchair, etc.). Perform and provide basic first aid to ill or injured students and assist in making appropriate notifications to parents or guardians. Support, as required, the Main Office Manager based on workload or in the absence of the Main Office Manager. Perform other duties as assigned. Requirements / Qualifications Requirements High School Diploma Fingerprint clearance and VIRTUS certification (provided). Clerical/secretarial experience, preferably in K12 educational setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Comments and Other Information To apply for the position of Main Office Assistant at Bishop Alemany High School, please send the following to employmentalemany.org: 1. Cover Letter 2. Resume 3. Letter of Recommendation