JMS Talent Acquisition LLC
Legal Secretary
JMS Talent Acquisition LLC, San Francisco, California, United States, 94199
Summary:A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow.
Responsibilities:
Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clientsManages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs.Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information.Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entriesCoordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses.Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax.Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments).Promptly processes incoming and outgoing mail and distributes upon receipt.Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food serviceMaintains calendars, contacts and client informationCoordinates client billing with billing servicesMaintains accuracy of electronic and hardcopy client files on a daily basisPerforms other work related duties as assigned or as judgment or necessity dictate.
Qualifications:
High school diploma or general education degree (GED)Three or more years of related work experience and/or training; or equivalent combination of education and experienceWorking knowledge of the Microsoft Office Suite, legal terminology and standard document formattingTypes accurately at a minimum of 60 wpmThorough understanding of civil litigation discovery and docketing processesExperience with State and Federal court filings, including ECFExperience with collaborating with support staffStrong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work under pressureAble to manage multiple projects with competing deadlines and priorities
#LI-RB#LI-Hybrid
Responsibilities:
Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clientsManages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs.Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information.Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entriesCoordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses.Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax.Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments).Promptly processes incoming and outgoing mail and distributes upon receipt.Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food serviceMaintains calendars, contacts and client informationCoordinates client billing with billing servicesMaintains accuracy of electronic and hardcopy client files on a daily basisPerforms other work related duties as assigned or as judgment or necessity dictate.
Qualifications:
High school diploma or general education degree (GED)Three or more years of related work experience and/or training; or equivalent combination of education and experienceWorking knowledge of the Microsoft Office Suite, legal terminology and standard document formattingTypes accurately at a minimum of 60 wpmThorough understanding of civil litigation discovery and docketing processesExperience with State and Federal court filings, including ECFExperience with collaborating with support staffStrong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work under pressureAble to manage multiple projects with competing deadlines and priorities
#LI-RB#LI-Hybrid