Morehouse School of Medicine
Administrative Assistant II, Family Medicine Residency Program Assistant
Morehouse School of Medicine, Atlanta, Georgia, United States, 30383
Administrative Assistant II, Family Medicine Residency Program Assistant Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
In order to ensure a healthy and safe work environment, Morehouse School of Medicine is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date.
Employees who cannot receive the vaccine because of a disability/medical contraindication or religious belief may request an accommodation (e.g., an exemption) to this requirement.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
Posting Details
Position Information
About MSM
Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.
We exist to:
• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.
At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !
Posting Number NONAC3402
Job Title Administrative Assistant II, Family Medicine Residency Program Assistant
Position Title Administrative Assistant II, Family Medicine Residency Program Assistant
Position Type Non-Faculty
Number of vacancies 1
Salary Commensurate with experience
Department Family Medicine
Position Summary
In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Department of Family Medicine is seeking an Administrative Assistant II, Residency Program Assistant.
This position is responsible for providing administrative support to the Program Director, Associate Program Director, and the Residency Program Manager. The Residency Program Assistant provides professional and prompt completion of data entry, expense requests, travel support, program documentation, and meeting logistics.
Minimum Qualifications
Education:
Two (2) years of college education or Associate’s Degree. In lieu of educational requirements, experience may be substituted on a year for year basis.
Experience:
Minimum of one (1) years of related experience. Must type 45 WPM . Must be proficient in Microsoft Office Suite.
Position requires general clerical skills, basic word processing and data entry.
Must be able to type 45 WPM .
Demonstrated communication and interpersonal skills to deal effectively and professionally with faculty, staff, vendors, and the general public.
Ability to communicate effectively orally and in writing.
Must be proficient in Microsoft Office Suite (i.e. Word, PowerPoint, Excel, Outlook).
Preferred Qualifications
Education:
Bachelor’s Degree. Degree must be from a regionally accredited college or university.
Experience :
Two (2) years of experience providing administrative support in a busy office environment
Two (2) years of experience in higher education, undergraduate medical education or graduate medical education, or hospital administration
Strong technology abilities and experience with web-based data systems such as MedHub and ERAs
Closing Date
Open Until Filled No
Special Instructions to Applicants
In order to ensure a healthy and safe work environment, Morehouse School of Medicine is requiring all employees to be fully vaccinated and provide proof of their COVID -19 vaccine before their start date.
Employees who cannot receive the vaccine because of a disability/medical contraindication or religious belief may request an accommodation (e.g., an exemption) to this requirement.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
Quick Link https://careers.msm.edu/postings/21222
EEO Statement Summary
Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
Job Duties
Description of Job Duty
Assist with residency program training management activities that include:
MedHub data entry and ongoing monitoring and generation of reporting for personnel, evaluation, duty hour/procedure logging, onboarding, curriculum, scheduling, etc.
Annual activities and events, recruitment, budget expenditures and monitoring
Completes administrative tasks such as preparation of correspondence and emails, meeting logistics, filing and record management.
Provides travel and administrative support to the Residency Program Director, Associate Residency Program Director(s), and Residency Program Manager
Provides travel and administrative support to residents
Provides administrative support to residency faculty
Assist with program events, including residency retreats, program/ GME graduation, conferences, weekly didactics, meetings, and interviews
Coordinate program event logistics, including scheduling of rooms/space, audio/visual support, lecture evaluations, catering arrangements, room set up, guests parking, and meeting documents.
Assists Residency Program Manager with electronic databases which includes but not limited to: MedHub, ERAS , ADs, GME track and FRIEDA
Assists Residency Program Manager with the orientation program logistics
Assists Residency Program Manager in the completion of resident processing/credentialing
Enters resident demographic data, schedules, evaluations, and conference attendance in MedHub
Monitors evaluation completion in MedHub and sends reminders
Completes MedHub reporting as assigned
Assists Residency Program Manager in monitoring duty hour logging completion
Recruiting
Assists Residency Program Manager with scheduling interviews and recruitment activities
Coordinates interview logistics, including room reservations, interview meals, and interview reminders
Communicates interview schedule to include faculty members and residents
Assists with website review and updates
Sends correspondence to prospective applicants
Assist Residency Program Manager in representing the program at local, regional, and national events
Orders marketing/promotional materials
Enters data and assists with maintaining program database on current residents and alumni
Maintains applicant and resident files
Assists with the processing of resident licenses
Assists with the completion of documentation for the Annual Program Evaluation and Improvement Plan
Assist in meeting MSM deadlines for all purchases, end-of-the-year closeout etc.
Submit and monitor resident requests for books, travel etc.
Monitor and reconcile requisitions and purchase orders
Participates in GME and Program professional development activities
Stays current on program and GME policies and procedures
Stays current on MedHub and ERAs and ACGME updates, as well as knowledgeable of other web based data systems
Pre-Employment/Employment Requirements
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization
Immunization Requirements
It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
What is your highest level of completed education?
High School/GED
Associate's Degree
Bachelor's Degree
Master's Degree
EdD, MD, PhD, DrPH, JD
Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
(Open Ended Question)
Applicant Documents
Required Documents
Curriculum Vitae or Resume
Optional Documents
Cover Letter
Other Document
Letter of Reference 1
Letter of Reference 2
Please see Special Instructions for more details.
In order to ensure a healthy and safe work environment, Morehouse School of Medicine is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date.
Employees who cannot receive the vaccine because of a disability/medical contraindication or religious belief may request an accommodation (e.g., an exemption) to this requirement.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
Posting Details
Position Information
About MSM
Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.
We exist to:
• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.
At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !
Posting Number NONAC3402
Job Title Administrative Assistant II, Family Medicine Residency Program Assistant
Position Title Administrative Assistant II, Family Medicine Residency Program Assistant
Position Type Non-Faculty
Number of vacancies 1
Salary Commensurate with experience
Department Family Medicine
Position Summary
In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Department of Family Medicine is seeking an Administrative Assistant II, Residency Program Assistant.
This position is responsible for providing administrative support to the Program Director, Associate Program Director, and the Residency Program Manager. The Residency Program Assistant provides professional and prompt completion of data entry, expense requests, travel support, program documentation, and meeting logistics.
Minimum Qualifications
Education:
Two (2) years of college education or Associate’s Degree. In lieu of educational requirements, experience may be substituted on a year for year basis.
Experience:
Minimum of one (1) years of related experience. Must type 45 WPM . Must be proficient in Microsoft Office Suite.
Position requires general clerical skills, basic word processing and data entry.
Must be able to type 45 WPM .
Demonstrated communication and interpersonal skills to deal effectively and professionally with faculty, staff, vendors, and the general public.
Ability to communicate effectively orally and in writing.
Must be proficient in Microsoft Office Suite (i.e. Word, PowerPoint, Excel, Outlook).
Preferred Qualifications
Education:
Bachelor’s Degree. Degree must be from a regionally accredited college or university.
Experience :
Two (2) years of experience providing administrative support in a busy office environment
Two (2) years of experience in higher education, undergraduate medical education or graduate medical education, or hospital administration
Strong technology abilities and experience with web-based data systems such as MedHub and ERAs
Closing Date
Open Until Filled No
Special Instructions to Applicants
In order to ensure a healthy and safe work environment, Morehouse School of Medicine is requiring all employees to be fully vaccinated and provide proof of their COVID -19 vaccine before their start date.
Employees who cannot receive the vaccine because of a disability/medical contraindication or religious belief may request an accommodation (e.g., an exemption) to this requirement.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
This requirement helps enable our employees to thrive in their careers at Morehouse School of Medicine and make the greatest impact on all those we serve.
Quick Link https://careers.msm.edu/postings/21222
EEO Statement Summary
Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
Job Duties
Description of Job Duty
Assist with residency program training management activities that include:
MedHub data entry and ongoing monitoring and generation of reporting for personnel, evaluation, duty hour/procedure logging, onboarding, curriculum, scheduling, etc.
Annual activities and events, recruitment, budget expenditures and monitoring
Completes administrative tasks such as preparation of correspondence and emails, meeting logistics, filing and record management.
Provides travel and administrative support to the Residency Program Director, Associate Residency Program Director(s), and Residency Program Manager
Provides travel and administrative support to residents
Provides administrative support to residency faculty
Assist with program events, including residency retreats, program/ GME graduation, conferences, weekly didactics, meetings, and interviews
Coordinate program event logistics, including scheduling of rooms/space, audio/visual support, lecture evaluations, catering arrangements, room set up, guests parking, and meeting documents.
Assists Residency Program Manager with electronic databases which includes but not limited to: MedHub, ERAS , ADs, GME track and FRIEDA
Assists Residency Program Manager with the orientation program logistics
Assists Residency Program Manager in the completion of resident processing/credentialing
Enters resident demographic data, schedules, evaluations, and conference attendance in MedHub
Monitors evaluation completion in MedHub and sends reminders
Completes MedHub reporting as assigned
Assists Residency Program Manager in monitoring duty hour logging completion
Recruiting
Assists Residency Program Manager with scheduling interviews and recruitment activities
Coordinates interview logistics, including room reservations, interview meals, and interview reminders
Communicates interview schedule to include faculty members and residents
Assists with website review and updates
Sends correspondence to prospective applicants
Assist Residency Program Manager in representing the program at local, regional, and national events
Orders marketing/promotional materials
Enters data and assists with maintaining program database on current residents and alumni
Maintains applicant and resident files
Assists with the processing of resident licenses
Assists with the completion of documentation for the Annual Program Evaluation and Improvement Plan
Assist in meeting MSM deadlines for all purchases, end-of-the-year closeout etc.
Submit and monitor resident requests for books, travel etc.
Monitor and reconcile requisitions and purchase orders
Participates in GME and Program professional development activities
Stays current on program and GME policies and procedures
Stays current on MedHub and ERAs and ACGME updates, as well as knowledgeable of other web based data systems
Pre-Employment/Employment Requirements
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization
Immunization Requirements
It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
What is your highest level of completed education?
High School/GED
Associate's Degree
Bachelor's Degree
Master's Degree
EdD, MD, PhD, DrPH, JD
Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
(Open Ended Question)
Applicant Documents
Required Documents
Curriculum Vitae or Resume
Optional Documents
Cover Letter
Other Document
Letter of Reference 1
Letter of Reference 2