Administrative Assistant|1021 Administrative Assistant|1021

Job Description: Top 5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely)1. Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.2. Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.)3. Outgoing positive attitude, creative thinking. Very much being able to function in a team environment with a great energy. You are the first line in portraying and setting the energy for the environment

Technologies/Systems: What does this temp must know to perform the required job duties(These are not preferred technologies - If they do not have these technologies they will be rejected completely) Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.)

Required Education: (Candidates without this level will be rejected completely):High School diploma or equivalent.3+ years of Administrative Assistant experience.

Physical Requirements (Lifting, outdoor work, travel): Max Level of lifting up to 20lbs ie: printer, box of files, food pickups

Driving Requirements: Please complete below:Are their driving responsibilities no matter how minimal with this role?If yes, how many hours of driving per week? No

Key Words: (Completed by TAPFIN During Intake Call): Administrative Assistant, Team Player, Event Planner, Coordinator

Job Description: *Please provide a summary of daily job responsibilities and description:Provides assistance and support to first or second level managers, a department or an off-site office.Researches and learns departmental/company policies and procedures.Manages basic calendar needs for one or more manager.Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).Coordinates basic, domestic travel (flights, hotel, rental cars, etc.)Answers internal (with exposure/requests from managers) and external phone calls.Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.Working under supervision.Assist with I-9 verificationTaking responsibility for own work and making ethical decisions with some impact.Using verbal and written communication skills to convey factual information about day-to-day activities.Completing most tasks with multiple steps which can be performed in various orders; planning and prioritization must occur to complete the tasks effectively; mistakes may result in some rework.Solving basic problems; most problems have defined processes; some limited analysis may be required.Assist with event planning.Creative thinker who enjoys making employees happy.Will assist with packing and moving into a new building in April and organization

Qty of Submittals: *Suppliers only submit top candidates. TAPFIN team reviews all resumes for qualifications and releases for your review.*2-3 candidates per supplierComments for Suppliers:

Would like video introductions/resumes if availableLinkedIn Link if applicable

How many rounds of interviews should be expected? 11 panel interview

Work Location:-100% Onsite

Shift: Hour/Days of Work9-5pm Mon-Fri w/breakComments for Suppliers: I like video introductions/resumes if they are available.