Lexington High School
Secretary to K-12 Health Services & PE/Wellness
Lexington High School, Lexington, Massachusetts, United States, 02173
Position Title:
Secretary to K-12 Health Services & PE/Wellness
FLSA:
Non-Exempt
Reports to:
K-12 Coordinator of PE & Wellness and Director of Health Services
Terms of Employment:
Administrative Staff - 10 month - Class B according to the LEA Unit D collective bargaining agreement.
15 hours per week, flexible schedule. Non-benefits eligible position - not to be combined with other District positions. $29.48 - $37.75 per hour
DEFINITION
Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office.
ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Provide customer service, receiving calls, visitors, appointmentsProvide administrative, secretarial and clerical assistance to supervisorProvide monthly credit card reconciliation reportCreate requisitions and purchase orders for departmental staffCoordinate with vendors regarding bids, orders and billing and related questionsInvestigate and resolve vendor questionsTrack budget expenditures for the departmentProvide year end closing of budgetEnter and maintain grid schedules for staffCoordinate and process monthly travelPerform extensive data work using MUNIS and AspenPerform special projects as neededPerform a variety of related duties
EDUCATION AND EXPERIENCE:
High school diploma or equivalent and 1-3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.
Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Experience and commitment to working in a racially and culturally diverse teaching and learning community.
Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.
Secretary to K-12 Health Services & PE/Wellness
FLSA:
Non-Exempt
Reports to:
K-12 Coordinator of PE & Wellness and Director of Health Services
Terms of Employment:
Administrative Staff - 10 month - Class B according to the LEA Unit D collective bargaining agreement.
15 hours per week, flexible schedule. Non-benefits eligible position - not to be combined with other District positions. $29.48 - $37.75 per hour
DEFINITION
Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office.
ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Provide customer service, receiving calls, visitors, appointmentsProvide administrative, secretarial and clerical assistance to supervisorProvide monthly credit card reconciliation reportCreate requisitions and purchase orders for departmental staffCoordinate with vendors regarding bids, orders and billing and related questionsInvestigate and resolve vendor questionsTrack budget expenditures for the departmentProvide year end closing of budgetEnter and maintain grid schedules for staffCoordinate and process monthly travelPerform extensive data work using MUNIS and AspenPerform special projects as neededPerform a variety of related duties
EDUCATION AND EXPERIENCE:
High school diploma or equivalent and 1-3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.
Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Experience and commitment to working in a racially and culturally diverse teaching and learning community.
Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.