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Roseville Area Schools

Building Receptionist/Registration Secretary

Roseville Area Schools, Roseville, Minnesota, United States,


Position Type:Office Support/Health Assistants/Office Support Level E

Date Posted:10/22/2024

Location:Anp tu T ca Education CenterPosition Title:

Building Receptionist/Registration Secretary (8 hours/day; 12 months)Department:

Community EducationAccountable To:

Director of Community Education or their designeeLocation:

Anpétu Téca Education Center

Date:

October 2024

MAJOR AREAS OF RESPONSIBILITYReceptionist Greeter for Anpétu Téca Education Center and clerical support for Community Education departmentAnswer phone calls on the building's main phone line and direct calls to appropriate programsEnforce building safety and security procedures and protocols:

Enforce visitors have a district staff ID or receive a visitor sticker or lanyardMaintain daily visitor logsMonitor building activityRespond quickly to potential crises, threats and emergenciesManage access control systems and monitors surveillance camerasAssist in building-wide communications in the event of an emergencyReport in writing any unusual situations to the supervisorComplete an incident report for any accidents, thefts, or vandalism

Establish an atmosphere of inclusivity and warmth where all feel valuedManage Anpétu Téca Education Center facilities schedule requests

Support the needs of groups utilizing the facilitiesDirect building engineer on set-up needsProblem-solve complex scheduling needs

Process Community Education registrationsDeposit funds received for enrichment and facilities programsProcess monthly facilities invoicesHandle all incoming and outgoing mail and deliveriesAddress building problems and complaints by seeking aid of custodial or other appropriate staffMaintain bookkeeping records and prepare reportsPrepare and enter purchase orders as requestedEnforce building and facility use regulationsMaintain knowledge of facility rules, regulations, and policiesAccept additional responsibilities as assignedKNOWLEDGE, SKILLS & ABILITIES

Ability to multitask different work activities and shift attention from one task to anotherAbility to plan, prioritize, and organize complex functions (e.g., multi-step, actively involving others)Effectively handles interruptions and multiple demands at onceResponds well under pressure with strict time limitAbility to use good judgment and initiativeStrong interpersonal and customer service skillsAbility to be flexible and adapt to situationsAbility to detect problems and report information to appropriate personnelAbility to react calmly and effectively in emergency situationsAbility to remain alert for the presence of unauthorized personsAbility to problem-solve and make good decisions under stressAbility to use the computer for a variety of advanced applicationsStrong skills in Microsoft Excel including the ability to create formulas, mail merges, filter and sort data.Knowledge of Eleyo and/or familiarity with databasesEffective writing skills, including ability to edit and compose clearly written documentsincluding creating flyers for distribution.Ability to address orally or in writing matters that are sensitive and potentiallyControversialAbility to work effectively as a team memberOne or more years of training after high schoolThorough understanding of the resources and policies of the area servedKnowledge of relevant laws and regulations--e.g., data privacy, need-to-know, parental rights, etcKnowledge of information resources; ability to access using a variety of equipmentBilingual preferred.PERFORMANCE EXPECTATIONS

Possesses good people skills and the ability to work at times in difficult or stressful situations, in a cordial and polite manner.Confidentiality is maintained consistentlyRespects the needs of others; supports the values of the community and their concerns; recognizes one's own responsibility as a district employee to respond to the communityAccepts and affirms individual differences and cultural diversityRecords and reports are up to date, accurate, and readily accessibleInformation provided is correct. When in doubt, the employee checks with others to ensure a full and accurate response.Makes effective use of technology and available programs to accomplish work assignedSeeks ways to improve own performance and contribute creatively to the work unit's mission.Work is prepared efficiently, accurately, and on timeActivities are initiated and by the employee, based on accurately perceived needResponds willingly and effectively to recommendations for change.Attendance is regular and punctual

Compensation:

Starting salary for this position is $18.39/hour and can vary based on experience.

Application Timeline:

Roseville Area Schools continuously accepts applications for employment, and you are encouraged to apply as soon as possible.

Equity:

Roseville Area Schools is committed to ensuring an equitable and respectful educational experience for every student, family, and staff member, regardless of race, gender, gender identity, sexual orientation, socioeconomic status, ability, home or first language, religion, national origin, age, or physical appearance. Roseville Area Schools seeks individuals who embody this commitment.

Roseville Area Schools1251 County Rd B2 WRoseville, MN 55113