Haslet
City Secretary
Haslet, Haslet, Texas, United States, 76052
Job Opportunities
Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.DEPARTMENT:
Administration
LAST UPDATED:
July 5, 2024SUMMARY:The City of Haslet, a Type A General Law City, is seeking a highly qualified and motivated individual to join our team as the City Secretary and Human Resources (HR) manager. Haslet has a current population of approximately 4,000 residents and a full-time staff of 48 employees. The position of City Secretary plays a vital role in the efficient and effective operation of our local government. The City Secretary interfaces with City department heads to provide various project and/or legal documents and works with the Mayor concerning administrative matters, communication documents, and generating meeting agendas.In addition to the City Secretary position, the City Secretary will also fulfill the role of Human Resources (HR) manager. Though this position is a dual role, the primary role is City Secretary. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work in a collaborative professional environment.QUALIFICATIONSAssociates degree in business management or related field, Bachelor’s degree is preferred.Previous experience as a City Secretary within a municipal government is required, minimum of 3 years.A working knowledge of the Texas Local Government Code, Open Meetings Act, Public Information Act, and Texas Election Laws.Texas Municipal Clerk Certification.HR certification or relevant HR experience is required.Public Notary or obtained within 3 months of hire.Valid Texas Motor Vehicle Class C Operator's License.Required Knowledge and SkillsProficiency in office management, recordkeeping, and document control.Strong understanding of municipal government processes and procedures.Excellent written and verbal communication skills.Ability to maintain confidentiality and exercise discretion.Sound knowledge of HR principles, practices, and employment laws.Experience with HR software and systems is a plus.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).DUTIES AND RESPONSIBILITIESCity Secretary Duties:Serve as the official records custodian for the City, ensuring accurate recording and maintenance of meeting minutes, ordinances, resolutions, contracts, and other official records.Coordinate and manage the City's records management program, including retention and destruction schedules.Prepare and post all notices of meetings for boards and city council in accordance with legal requirements.Attend City Council and Planning & Zoning Commission meetings and record minutes of the proceedings.Respond to public information requests and facilitate access to public records in a timely manner consistent with the Public Information Act.Maintain the official roster of City officials and board and committee appointments.Maintain the City's Code of Ordinances.Coordinate municipal elections and serve as the election officer.Attend required training programs and maintain Texas Registered Municipal Clerk Certification.Human Resources (HR) Duties:Perform the City's HR functions, to include onboarding, benefits administration, separation processes, and maintenance of employee records. Assist department heads with recruitment of new employees.Maintain records of City's employee training and development initiatives.Provide support to department heads and employees on HR matters.Maintain HR policies and procedures in compliance with applicable laws and regulations.Stay informed about changes in employment laws and regulations and make recommendations for policy updates.Collaborate with external HR consultants and legal counsel as needed.WORK ENVIRONMENTOfficed in climate-controlled environment. Exposure to computer screens, sitting for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 20 pounds such as books and stacks of records. Manual dexterity and visual acuity is needed.CONDITIONS OF EMPLOYMENTMust pass pre-employment drug test, criminal history check, and motor vehicle records check.Hours 8 a.m. to 5 p.m.Monday thru Friday
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Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.DEPARTMENT:
Administration
LAST UPDATED:
July 5, 2024SUMMARY:The City of Haslet, a Type A General Law City, is seeking a highly qualified and motivated individual to join our team as the City Secretary and Human Resources (HR) manager. Haslet has a current population of approximately 4,000 residents and a full-time staff of 48 employees. The position of City Secretary plays a vital role in the efficient and effective operation of our local government. The City Secretary interfaces with City department heads to provide various project and/or legal documents and works with the Mayor concerning administrative matters, communication documents, and generating meeting agendas.In addition to the City Secretary position, the City Secretary will also fulfill the role of Human Resources (HR) manager. Though this position is a dual role, the primary role is City Secretary. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work in a collaborative professional environment.QUALIFICATIONSAssociates degree in business management or related field, Bachelor’s degree is preferred.Previous experience as a City Secretary within a municipal government is required, minimum of 3 years.A working knowledge of the Texas Local Government Code, Open Meetings Act, Public Information Act, and Texas Election Laws.Texas Municipal Clerk Certification.HR certification or relevant HR experience is required.Public Notary or obtained within 3 months of hire.Valid Texas Motor Vehicle Class C Operator's License.Required Knowledge and SkillsProficiency in office management, recordkeeping, and document control.Strong understanding of municipal government processes and procedures.Excellent written and verbal communication skills.Ability to maintain confidentiality and exercise discretion.Sound knowledge of HR principles, practices, and employment laws.Experience with HR software and systems is a plus.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).DUTIES AND RESPONSIBILITIESCity Secretary Duties:Serve as the official records custodian for the City, ensuring accurate recording and maintenance of meeting minutes, ordinances, resolutions, contracts, and other official records.Coordinate and manage the City's records management program, including retention and destruction schedules.Prepare and post all notices of meetings for boards and city council in accordance with legal requirements.Attend City Council and Planning & Zoning Commission meetings and record minutes of the proceedings.Respond to public information requests and facilitate access to public records in a timely manner consistent with the Public Information Act.Maintain the official roster of City officials and board and committee appointments.Maintain the City's Code of Ordinances.Coordinate municipal elections and serve as the election officer.Attend required training programs and maintain Texas Registered Municipal Clerk Certification.Human Resources (HR) Duties:Perform the City's HR functions, to include onboarding, benefits administration, separation processes, and maintenance of employee records. Assist department heads with recruitment of new employees.Maintain records of City's employee training and development initiatives.Provide support to department heads and employees on HR matters.Maintain HR policies and procedures in compliance with applicable laws and regulations.Stay informed about changes in employment laws and regulations and make recommendations for policy updates.Collaborate with external HR consultants and legal counsel as needed.WORK ENVIRONMENTOfficed in climate-controlled environment. Exposure to computer screens, sitting for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 20 pounds such as books and stacks of records. Manual dexterity and visual acuity is needed.CONDITIONS OF EMPLOYMENTMust pass pre-employment drug test, criminal history check, and motor vehicle records check.Hours 8 a.m. to 5 p.m.Monday thru Friday
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