Facilities Coordinator

JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves –As a Facilities Coordinator, you will perform administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Support all other IFM teams like the reception, space, technicians, and other teams when requested.Your day to day:Responsibilities include, but are not limited to:Perform all tasks and projects assigned by JLL leadership – Assistant Facility Manager, Senior Facility Manager, or Regional Facility Manager.Manage and monitor the work order database (Corrigo) daily. Review upcoming tickets for the current day and following day using online tools. Update ticket notes, remove flags, and verify ticket information in Corrigo as part of your daily routine.Collaborate closely with the Assistant Facility Manager to ensure comprehensive and consistent oversight of preventive maintenance tasks.Promptly relay critical information to the Assistant Facility Manager with precision and effectiveness, taking initiative to ensure timely communication.Participate in and support regular site inspections conducted on a weekly and monthly basis.Oversee and accompany external service providers during their scheduled maintenance or repair activities on the premises.Oversee and coordinate service delivery across multiple vendor partnerships, including cleaning, climate control, electrical systems, and security services. Handle both routine upkeep and specialized projects as directed by the Assistant Facilities Manager. Keep the Assistant Facilities Manager informed about all relevant maintenance activities, service requirements, and operational matters.Demonstrate comprehension and application of financial prudence in accordance with established organizational guidelines.Provide exceptional and efficient customer service to Synopsys employees and local business units on-site, while upholding the integrity and standards of both Synopsys and JLL.Cultivate and sustain cordial and professional rapport with Executive Administrative personnel.Stay informed daily about on-site activities including special events, fire drills, relocations, vendor work, and facility operations through proactive communication with vendors, partners, and the facilities team.Act as the primary liaison for organizing external vendor services pertaining to facilities operations. This includes, but is not limited to, managing office supplies, first aid kits, kitchenette provisions, café services, cleaning services, pest control, signage, and maintenance contractors.Proactively communicate professional needs, problems, and feedback to management personnel.Familiar with all services within the facility and work with facilities management to facilitate a hospitality approach across services.Create work orders for custodial, maintenance, safety, and security concerns through the appropriate channels/systems.Demonstrate initiative by coming to meetings well-prepared, ready to offer input and raise relevant questions.Complete all other duties as assigned.Provide reception coverage when needed or requested, which includes helping monitor and maintain the front desk, lobby, and common areas to ensure an environment that is safe, clean, organized, and reflects brand standards.Execute the temp badging process for employees, visitors, and third-party providers.Act as a central point of contact, providing information and wayfinding for the campus, services, and activities.Act as an interface with clients, visitors, and guests.Provide facility-specific assistance to the project management team as needed or requested.Assist with the coordination and scheduling of maintenance activities.Provide general overall facility management services including continuous monitoring of office/facility.Identify potential risks and escalate, as appropriate, to ensure no privacy breach, security incident, or disruption to the Client’s operations occur.Ensure appropriate follow-up with customers via email or Corrigo ticket.Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.Sound like you? To apply you need:Desired experience and technical skillsRequired:High school graduate or general education degree (GED) required. Associates’ or Bachelor’s degree a plus, or 1 to 3 months related experience and/or training.Three to five years apprenticeship or equivalent experience.Preferred:Excellent customer, computer, managerial, verbal, and written communication skills.Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives.Ability to develop productive working relationships with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users.Estimated total compensation for this position:60,000.00 – 70,000.00 USD per year. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.Location:On-site – Sunnyvale, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include:401(k) plan with matching company contributions.Comprehensive Medical, Dental & Vision Care.Paid parental leave at 100% of salary.Paid Time Off and Company Holidays.

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