Jacobs
Administrative Assistant - The Villages, FL
Jacobs, The Villages, Florida, United States, 32163
At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.
Jacobs is seeking a detailed oriented, highly motivated Administrative Assistant to join our team in The Villages, FL.
As an Administrative Assistant, you will perform a wide variety of administrative and staff project support services on our project site. Your strong organization skills and ability to communicate with staff at all levels - both orally and in writing will help us meet our client's objectives.
Essential duties and responsibilities:
* Provide front-desk coverage. Flexible to be cross trained to support other Admins as needed.
* Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
* Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
* Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
* Liaise with executive and senior administrative assistants to handle requests and queries from managers.
* Assist new hires with their initial onboarding, including Day One training.
* Assist with internal event planning activities.
Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together.
#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted
* High School diploma or equivalent
* Valid Fl Driver's License
* 1 year or more of administrative experience.
* Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
* Proficient in record keeping and billing.
* Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
* Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
* Flexibility to work from 2 different offices.
Ideally, you'll also have:
* College education or degree
* Experience working with high-level clients, executives and vendors.
* Bilingual. Fluent in English and Spanish.
Working Conditions & Physical Requirements:
Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.
The physical and environmental demands required to perform the essential duties of this position include standing, walking, sitting, coordination, balance, and agility demands, which may include the ability to stoop, kneel, squat, grasp, reach, perform repetitive hand movements. Additional demands may involve a specific level of dexterity, grip strength, climbing and cardiorespiratory demands. The work areas may be indoor, outdoor, have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, air borne particles, noxious gases, and chemicals. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
Jacobs is seeking a detailed oriented, highly motivated Administrative Assistant to join our team in The Villages, FL.
As an Administrative Assistant, you will perform a wide variety of administrative and staff project support services on our project site. Your strong organization skills and ability to communicate with staff at all levels - both orally and in writing will help us meet our client's objectives.
Essential duties and responsibilities:
* Provide front-desk coverage. Flexible to be cross trained to support other Admins as needed.
* Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
* Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
* Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
* Liaise with executive and senior administrative assistants to handle requests and queries from managers.
* Assist new hires with their initial onboarding, including Day One training.
* Assist with internal event planning activities.
Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together.
#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted
* High School diploma or equivalent
* Valid Fl Driver's License
* 1 year or more of administrative experience.
* Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
* Proficient in record keeping and billing.
* Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
* Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
* Flexibility to work from 2 different offices.
Ideally, you'll also have:
* College education or degree
* Experience working with high-level clients, executives and vendors.
* Bilingual. Fluent in English and Spanish.
Working Conditions & Physical Requirements:
Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.
The physical and environmental demands required to perform the essential duties of this position include standing, walking, sitting, coordination, balance, and agility demands, which may include the ability to stoop, kneel, squat, grasp, reach, perform repetitive hand movements. Additional demands may involve a specific level of dexterity, grip strength, climbing and cardiorespiratory demands. The work areas may be indoor, outdoor, have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, air borne particles, noxious gases, and chemicals. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.