VSP Global
Executive Administrative Assistant
VSP Global, Tampa, Florida, us, 33646
Eye Doctor's Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, you'll know that you're doing work that matters-helping people bring their best vision to life.With minimal supervision provide the highest level of confidential administrative support to the Executive's Office (Position Category E1 - E3; 50% or more of the time).
Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive's Office
Act as the Executive's liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
Receive, track, and follow up on the resolution of escalations to the Executive
Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information
Support departmental projects by gathering information and tracking status
Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text
Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
Manage and maintain departments' records/files to ensure security and confidentiality of the files
Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time managementJob SpecificationsTypically has the following skills or abilities:
Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent
Demonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time
Demonstrated ability to represent the executive in a professional manner to internal and external audiences
Type 30 wpmDemonstrate experience working with confidential and sensitive information
Proficient with spreadsheet, word processing, and presentation applications
Strong verbal and written communication skills
Strong business acumen skills
Ability to meet tight deadlinesAbility to be flexible
Ability to understand and follow department and company policies and procedures
Ability to develop good working relationships across functional areasWork Location:5607 Johns RoadTampa, FL 33634#LI-ONSITE#LI-VISIONCARESalary Range: $21.00 - 29.00Compensation range for the role is listed above. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.Optical Outlets Benefits PackageTo empower our employees and their families to achieve their human potential, we provide a benefits package with tools and resources to support all aspects of their health-physical, mental, emotional, and financial.Here's a quick overview of the standard benefits package.Medical and dental insuranceFree vision care insurance and eyewear discounts401(k) retirement plan with employer match up to 3.3%Paid vacation and holidaysLife, accidental, and disability insurance plansEAP access for employees and familyVSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive's Office
Act as the Executive's liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
Receive, track, and follow up on the resolution of escalations to the Executive
Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information
Support departmental projects by gathering information and tracking status
Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text
Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
Manage and maintain departments' records/files to ensure security and confidentiality of the files
Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time managementJob SpecificationsTypically has the following skills or abilities:
Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent
Demonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time
Demonstrated ability to represent the executive in a professional manner to internal and external audiences
Type 30 wpmDemonstrate experience working with confidential and sensitive information
Proficient with spreadsheet, word processing, and presentation applications
Strong verbal and written communication skills
Strong business acumen skills
Ability to meet tight deadlinesAbility to be flexible
Ability to understand and follow department and company policies and procedures
Ability to develop good working relationships across functional areasWork Location:5607 Johns RoadTampa, FL 33634#LI-ONSITE#LI-VISIONCARESalary Range: $21.00 - 29.00Compensation range for the role is listed above. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.Optical Outlets Benefits PackageTo empower our employees and their families to achieve their human potential, we provide a benefits package with tools and resources to support all aspects of their health-physical, mental, emotional, and financial.Here's a quick overview of the standard benefits package.Medical and dental insuranceFree vision care insurance and eyewear discounts401(k) retirement plan with employer match up to 3.3%Paid vacation and holidaysLife, accidental, and disability insurance plansEAP access for employees and familyVSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.