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Grand Rapids Public School District

Administrative Assistant - Curriculum Office

Grand Rapids Public School District, Grand Rapids, Michigan, us, 49528


Administrative Assistant - Curriculum

Bargaining Unit: Grand Rapids Association of Education Office (GRAEOP)

Pay Rate: $18.02/hour

Earning Days: Determined by the negotiated calendar

GRPS MISSION : Our mission is to ensure that all students are educated, self-directed and productive members of society.

SUMMARY OF POSITION:

The incumbent is responsible to and provides secretarial support services to the Curriculum Coordinators

ESSENTIAL JOB FUNCTIONS

- Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

JOB FUNCTIONS:Assists with duties requested dailyAnswers telephone for the office staff, assists principals, parents, staff and community. Directs calls to the correct contact person within the District. Summarizes and prioritizes phone messages for administratorSchedules meetings, organizes and prioritizes all communicationsAssists in preparation and organization of all meetings and special in-services. Prepares/types materials, assembles packets for each person, arranges scheduling of speakers, and details for meetingsAssists with the organization of all meetingsProcess department newsletter as scheduledProcesses payroll for staff. Also processes numerous supplemental time sheets from schools confirming the account numbers and rates of payMaintains and monitors budgets for assigned areasDistributes mail, types correspondence, processes purchase orders, and supply requisitionsResponsible for developing work systems that provide effective organization and quality workInteracts with co-workers, administration, students, parents & the community in positive, supportive and cooperative waysMaintain a neat and orderly office spacePerforms other duties as assignedThis description describes the type and level of work performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required in the position.

REQUIRED QUALIFICATIONS:

High School diploma or equivalent required.One year of successful previous secretarial experience.Experience with a variety of office equipmentDemonstrated experience working with computers, required working knowledge of Windows based programs (Word, Excel, Publisher and PowerPoint), required.Working knowledge of the District's e-mail, payroll and financial systems, preferred or the willingness and ability to learnADDITIONAL QUALIFICATIONS

:

Possess excellent public relations/communication skills, both written and verbalDemonstrated excellent organizational skillsDemonstrated ability to work well with school District employees, parents, students and community membersDemonstrated ability to work well as a team memberDemonstrated ability to work in a diverse environmentDesire to continuously improve skills and knowledge.Possess accurate typing skillsAbility to work independently and "on task"Demonstrated excellent attendance and punctualityAbility to handle diverse projects in a limited amount of timeDemonstrated flexibility and initiative

ADA REQUIREMENTS:

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.

WORK ENVIRONMENT:The noise level in the work environment is usually loud to moderate.

MENTAL FUNCTIONS:While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

METHOD OF APPLICATION:

Grand Rapids Public Schools manages employment applications online. Applications must be completed online at https://grps.tedk12.com/hire.

No hardcopy applications/resumes will be accepted for this position. Computer terminals are available in the GRPS Franklin Campus lobby from 8:00am - 4:00pm, Monday-Friday, for applicant use (Monday - Thursday during the summer).

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran or military status.

Americans with Disabilities Act

accommodations:

Assistance with the application process may be requested through the Human Resources Department at 616 819-2022 or humanresources@grps.org