City of Laredo, TX
Administrative Assistant, Transmission & Distribution
City of Laredo, TX, Laredo, Texas, United States, 78045
Salary:
$18.66 Hourly
Location :
Laredo, TX
Job Type:
Full-time
Job Number:
B254130-2
Department:
Utilities
Division:
Transmission & Distribution
Opening Date:
10/25/2024
Closing Date:
Continuous
Job Description
Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.
Essential Functions/ Job Competencies/ Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicates upon selection.Prepares and processes travel for the department when needed.Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains department's petty cash, distribution, and inventory of assets; prepares and maintains reports and records.Assist in budget preparation and reporting.Performs related work as required.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
Knowledge of cash handling, accounting, and record keepingKnowledge of City of Laredo policies, procedures, and processesKnowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400Knowledge of English grammar, spelling, and punctuationKnowledge of the methods and practices of assembling and analyzing dataSkills and Abilities:
Skill in planning, organization, and time managementSkill in customer service deliverySkill in performing a variety of duties, often changing from one task to another of a different natureAbility to maintain attention to detailAbility to maintain records, assemble and organize data, and prepare reportAbility to communicate effectively, both orally and in writing, in English and SpanishAbility to establish and maintain effective working relationshipsWORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures
Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Work Environment Locations Position will require the employee to work in the following types of work environments
NeverConfined spaceSeldomOutdoor environmentStreet environment (near moving traffic)Construction siteWarehouse environmentSometimesVehiclesFrequentlyOffice or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements
NeverIndividuals who are hostile or irateIndividuals with known violent backgroundsExtreme cold (below 32 degrees)Extreme heat (above 100 degrees)Communicable diseasesMoving mechanical partsFumes or airborne particlesToxic or caustic chemicals or substancesLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)Travel Position will require the employee to travel
Never:
National travelInternational travelSeldom:
Local travelRegional travel
Minimum Qualifications
Required Education and Experience
Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related fieldAt least five (5) years of experience in advanced administration support
Valid Licenses and Certifications
Required Licenses or Certifications
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
10 days of paid vacation per year6 1/2 days sick leave per yearPension plan16 paid HolidaysPaid health *Dental plan *Life insurance **30 day waiting period
For a full description of our benefits, please visit our website at: under Employee Benefits
01
Are you a current regular full-time or part-time City of Laredo employee?
I am a full-time City of Laredo employeeI am a part-time City of LaredoI am not a full-time or part-time City of Laredo employee
02
What is your highest level of education?
Some High SchoolHigh School Diploma or G.E.D. recognized by the Texas Education Agency or a regional accrediting agency30 completed college hours (credits) from an accredited college or university60 completed college hours (credits) from an accredited college or universityAssociate's Degree from an accredited college or universityBachelor's Degree from an accredited college or universityMaster's Degree from an accredited college or universityPhD from an accredited college or universityJuris Doctor from an accredited college or universityOther Post Graduate Degree from an accredited college or universityNone of the above
03
If you hold an Associate's, Bachelor's, Master's, PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor:
04
Do you have at least five (5) years of experience in advanced administrative support?
YesNo
05
From the experience you provided on your application, list the name of the agencies you performed advanced administrative support with: Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process. )
06
I understand that failure to complete
ALL sections
of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application
not
being processed.
I have read and understood the above information.I have read and do not understand the above information. I will contact the Human Resources Department for further explanation.
Required Question
$18.66 Hourly
Location :
Laredo, TX
Job Type:
Full-time
Job Number:
B254130-2
Department:
Utilities
Division:
Transmission & Distribution
Opening Date:
10/25/2024
Closing Date:
Continuous
Job Description
Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.
Essential Functions/ Job Competencies/ Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicates upon selection.Prepares and processes travel for the department when needed.Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains department's petty cash, distribution, and inventory of assets; prepares and maintains reports and records.Assist in budget preparation and reporting.Performs related work as required.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
Knowledge of cash handling, accounting, and record keepingKnowledge of City of Laredo policies, procedures, and processesKnowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400Knowledge of English grammar, spelling, and punctuationKnowledge of the methods and practices of assembling and analyzing dataSkills and Abilities:
Skill in planning, organization, and time managementSkill in customer service deliverySkill in performing a variety of duties, often changing from one task to another of a different natureAbility to maintain attention to detailAbility to maintain records, assemble and organize data, and prepare reportAbility to communicate effectively, both orally and in writing, in English and SpanishAbility to establish and maintain effective working relationshipsWORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures
Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Work Environment Locations Position will require the employee to work in the following types of work environments
NeverConfined spaceSeldomOutdoor environmentStreet environment (near moving traffic)Construction siteWarehouse environmentSometimesVehiclesFrequentlyOffice or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements
NeverIndividuals who are hostile or irateIndividuals with known violent backgroundsExtreme cold (below 32 degrees)Extreme heat (above 100 degrees)Communicable diseasesMoving mechanical partsFumes or airborne particlesToxic or caustic chemicals or substancesLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)Travel Position will require the employee to travel
Never:
National travelInternational travelSeldom:
Local travelRegional travel
Minimum Qualifications
Required Education and Experience
Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related fieldAt least five (5) years of experience in advanced administration support
Valid Licenses and Certifications
Required Licenses or Certifications
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
10 days of paid vacation per year6 1/2 days sick leave per yearPension plan16 paid HolidaysPaid health *Dental plan *Life insurance **30 day waiting period
For a full description of our benefits, please visit our website at: under Employee Benefits
01
Are you a current regular full-time or part-time City of Laredo employee?
I am a full-time City of Laredo employeeI am a part-time City of LaredoI am not a full-time or part-time City of Laredo employee
02
What is your highest level of education?
Some High SchoolHigh School Diploma or G.E.D. recognized by the Texas Education Agency or a regional accrediting agency30 completed college hours (credits) from an accredited college or university60 completed college hours (credits) from an accredited college or universityAssociate's Degree from an accredited college or universityBachelor's Degree from an accredited college or universityMaster's Degree from an accredited college or universityPhD from an accredited college or universityJuris Doctor from an accredited college or universityOther Post Graduate Degree from an accredited college or universityNone of the above
03
If you hold an Associate's, Bachelor's, Master's, PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor:
04
Do you have at least five (5) years of experience in advanced administrative support?
YesNo
05
From the experience you provided on your application, list the name of the agencies you performed advanced administrative support with: Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process. )
06
I understand that failure to complete
ALL sections
of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application
not
being processed.
I have read and understood the above information.I have read and do not understand the above information. I will contact the Human Resources Department for further explanation.
Required Question