King County
Human Resource Associate
King County, Seattle, Washington, us, 98127
Salary:
$36.37 - $46.10 Hourly
Location :
Seattle, WA
Job Type:
Special Duty Assignment or Term Limited Temp (TLT)
Job Number:
2024AD23055
Department:
DPD - Dept of Public Defense
Opening Date:
10/24/2024
Closing Date:
11/8/2024 11:59 PM Pacific
FLSA:
Non-Exempt
Bargaining Unit:
A8 : SEIU L925-DPD-Staff
Full- or Part-Time:
Full Time
Summary
The Department of Public Defense (DPD) is seeking a proactive and enthusiastic
Human Resource Associate
to join our dynamic HR Team! In this Special Duty Assignment (SDA)/Term-Limited Temporary (TLT) role, you will play a vital part in supporting DPD's mission by facilitating essential HR services for our employees. This position offers a unique opportunity to make a meaningful impact within the Director's Office as the HR team innovates to meet the needs of our rapidly growing department.
Reporting to the Human Resource Manager, and in collaboration with a high performing HR team, the Associate will provide administrative support and ensure a warm welcome for new employees joining DPD. Responsibilities include supporting recruitment efforts, managing HR records, and enhancing the onboarding experience for new hires. We are looking for customer service-oriented candidates who demonstrate strong organizational skills, have a drive for high attention to detail, thrive in a diverse, collaborative, and fast-paced environment.
Join us in making a difference in our community while developing your skills in the Human Resources field!
Our ideal candidate will have the following qualities:an administrative background and can
"get stuff done "customer service drivenenjoys
working collaboratively
in a team environmentagile, curious
and always
learningThe Department's Mission Statement
The King County Department of Public Defense represents indigent adults and children facing a loss of liberty. Our department is an independent voice that promotes justice and equity for our clients and advocates for their objectives, interests, and dignity.
DPD provides high quality legal representation to indigent clients in felonies, misdemeanors, juvenile defense, family defense (dependency cases), involuntary commitment (mental illness), and sex offender commitment proceedings.
DPD advocates to reduce the harm and reach of the criminal and civil legal systems that restrict our clients' liberty, and advances policy reforms to reduce systemic racism. We strive to create a flexible workplace culture that is inclusive, respectful, and supportive, premised on a shared anti-oppression framework. To learn more about DPD, visit ourJob Duties
ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:
Recruitment, Preemployment, and Onboarding Support:Assist with posting job opportunities in NEOGOV, the departments applicant tracking system.Schedule interviews, and prepare interview materials, facilitating a smooth interview process.Communicate effectively and promptly with internal and external applicants via phone and email, acting as a liaison between candidates, recruiters, and the agency.Utilize PeopleSoft, NeoGov, Word, Excel, and visual management systems to track recruitment activities, create letters, and generate reports.Coordinate preemployment and pre-boarding activities, tracking progress using project management tools.Support and facilitate the onboarding process, to include new hire orientation, fostering a welcoming environment.Maintain confidentiality regarding sensitive HR issues, including employment decisions, selection processes, and disciplinary matters.Ensure compliance with all relevant Federal, State, and County employment regulations and policies.Records Management Support:Assist in the transition to electronic HR records management by organizing, scanning, and archiving documents using Laserfiche and Content Manager to ensure historical accuracy.Assist in compiling and preparing information for public records requests, ensuring compliance with records retention and destruction procedures.Organize the HR Team's shared drive for document accessibility and regulatory compliance.Track Alternative Work Schedule (AWS) and Telecommuting Agreements, ensuring adherence to HR policies.Administrative Support:Demonstrates and practices cultural sensitivity when engaging with a diverse population.Oversee the HR inbox and calendar, triaging urgent queries and scheduling team meetings to maximize efficiency.Serve as the designated backup for HR Analysts as needed.Reliably answers and returns calls and emails, providing the DPD community authentic support and demonstrating a willingness to assist them.Perform additional duties as assigned to support DPD's mission, adapting to evolving needs.Experience, Qualifications, Knowledge, Skills
Required Qualifications:
Minimum of two years of demonstrated progressive administrative and/or customer service support experience in a business unit or department; prior work in human resources
is a plus.Valid Washington State Driver's License or ability to travel to required destinations within King County.Desired Qualifications:Experience with Applicant Tracking Systems (ATS), such as NeoGov.Familiarity with Human Resources Information Systems (HRIS), such as PeopleSoft.SHRM or HRCI certification, or an AA/BS in Human Resources.Experience working with attorneys or in a law firm.Experience performing HR service delivery in a unionized environment.Direct experience supporting recruitment operations.Knowledge Of:Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint.Understanding of human resources employment practices and guidelines.Familiarity with diversity, equity, and inclusion principles.Ability To:Provide exceptional customer service with clear and effective oral and written communication.Apply strong organizational skills to manage multiple projects and meet deadlines in a fast-paced environment.Maintain confidentiality and discretion when handling sensitive information.Build positive working relationships with DPD staff and the King County community at large.Conduct research, analyze data, and solve problems effectively.Quickly learn and adapt to new computer applications and software.Demonstrate sound judgment and initiative in decision-making.Create, proofread, edit, and format documents according to professional standards.Have regular, reliable and predictable attendance to support timeliness and follow-through on work items.Supplemental Information
At King County, our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.
King County offers great benefits, to include a pension plan, holidays, transit pass, plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.
ARE YOU READY TO APPLY?This opportunity it is open to
all applicants. Please apply at
www.kingcounty.gov/careers
To be considered for this role submit the following items:
Completed King County application.Cover letter detailing your background and what you can bring to the Department of Public Defense.This recruitment will be used to fill a Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) position and to create an eligibility pool to fill additional TLT or SDA vacancies that may occur within the next six months. Assignments are anticipated to last for up to 24 months but have the ability to be extended or end early based on business needs.
Note:
Special Duty opportunities are only open to current King County career service employees that have completed their initial probation. Special Duty applicants must have approval from their current supervisor to accept an assignment.Pay Upon Special Duty Placement
Current employees selected for special duty will be compensated based upon the provisions of the King County Code/Personnel Guidelines for their base position.If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact our Talent Advisors at .
WORK SCHEDULE AND LOCATION: The duties for this position will be a mix of onsite and telecommuting. Onsite and offsite work will be required as needed to fulfill the essential functions of the job. Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Onsite reporting requirements are determined by the departments operational needs and may be adjusted accordingly.
When onsite this position will report to the Dexter Horton Building, 710 Second Avenue, Seattle.
The typical workweek is 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime.
DPD Policies Outside Work Policy for Administrative Staff will apply to employees, such that you must receive approval from your supervisor before being permitted to engage in outside employment for compensation or volunteer.
Union Membership This position is not represented by a union.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play.
Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To ApplyIf you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.SALARY AND BENEFITS:In accordance with RCW 49.58.110, this salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, vision, flexible spending accounts, life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information, please review the detailed offered by King County.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family membersLife and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependentsRetirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation planTransportation program and ORCA transit pass12 paid holidays each year plus two personal holidaysGenerous vacation and paid sick leavePaid parental, family and medical, and volunteer leavesFlexible Spending AccountWellness programsOnsite activity centersEmployee Giving ProgramEmployee assistance programsFlexible schedules and telecommuting options, depending on positionTraining and career development programsFor additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Please describe your two years of demonstrated progressive administrative and/or customer service support experience in a business unit or department (prior work in human resources is a plus).
02
Do you possess a valid Washington State Driver's License and/or have the ability to travel to required destinations around King County?
Yes, I have a valid Washington State Driver's License and/or have the ability to travel to required destinations around King County.No, I do not have a valid Washington State Driver's License and/or do not have the ability to travel to required destinations around King County.
03
Did you attach a Cover Letter to your online application?
YesNo (A Cover Letter is required, please make sure to attach one before submitting your application).
04
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.No.
05
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question
$36.37 - $46.10 Hourly
Location :
Seattle, WA
Job Type:
Special Duty Assignment or Term Limited Temp (TLT)
Job Number:
2024AD23055
Department:
DPD - Dept of Public Defense
Opening Date:
10/24/2024
Closing Date:
11/8/2024 11:59 PM Pacific
FLSA:
Non-Exempt
Bargaining Unit:
A8 : SEIU L925-DPD-Staff
Full- or Part-Time:
Full Time
Summary
The Department of Public Defense (DPD) is seeking a proactive and enthusiastic
Human Resource Associate
to join our dynamic HR Team! In this Special Duty Assignment (SDA)/Term-Limited Temporary (TLT) role, you will play a vital part in supporting DPD's mission by facilitating essential HR services for our employees. This position offers a unique opportunity to make a meaningful impact within the Director's Office as the HR team innovates to meet the needs of our rapidly growing department.
Reporting to the Human Resource Manager, and in collaboration with a high performing HR team, the Associate will provide administrative support and ensure a warm welcome for new employees joining DPD. Responsibilities include supporting recruitment efforts, managing HR records, and enhancing the onboarding experience for new hires. We are looking for customer service-oriented candidates who demonstrate strong organizational skills, have a drive for high attention to detail, thrive in a diverse, collaborative, and fast-paced environment.
Join us in making a difference in our community while developing your skills in the Human Resources field!
Our ideal candidate will have the following qualities:an administrative background and can
"get stuff done "customer service drivenenjoys
working collaboratively
in a team environmentagile, curious
and always
learningThe Department's Mission Statement
The King County Department of Public Defense represents indigent adults and children facing a loss of liberty. Our department is an independent voice that promotes justice and equity for our clients and advocates for their objectives, interests, and dignity.
DPD provides high quality legal representation to indigent clients in felonies, misdemeanors, juvenile defense, family defense (dependency cases), involuntary commitment (mental illness), and sex offender commitment proceedings.
DPD advocates to reduce the harm and reach of the criminal and civil legal systems that restrict our clients' liberty, and advances policy reforms to reduce systemic racism. We strive to create a flexible workplace culture that is inclusive, respectful, and supportive, premised on a shared anti-oppression framework. To learn more about DPD, visit ourJob Duties
ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:
Recruitment, Preemployment, and Onboarding Support:Assist with posting job opportunities in NEOGOV, the departments applicant tracking system.Schedule interviews, and prepare interview materials, facilitating a smooth interview process.Communicate effectively and promptly with internal and external applicants via phone and email, acting as a liaison between candidates, recruiters, and the agency.Utilize PeopleSoft, NeoGov, Word, Excel, and visual management systems to track recruitment activities, create letters, and generate reports.Coordinate preemployment and pre-boarding activities, tracking progress using project management tools.Support and facilitate the onboarding process, to include new hire orientation, fostering a welcoming environment.Maintain confidentiality regarding sensitive HR issues, including employment decisions, selection processes, and disciplinary matters.Ensure compliance with all relevant Federal, State, and County employment regulations and policies.Records Management Support:Assist in the transition to electronic HR records management by organizing, scanning, and archiving documents using Laserfiche and Content Manager to ensure historical accuracy.Assist in compiling and preparing information for public records requests, ensuring compliance with records retention and destruction procedures.Organize the HR Team's shared drive for document accessibility and regulatory compliance.Track Alternative Work Schedule (AWS) and Telecommuting Agreements, ensuring adherence to HR policies.Administrative Support:Demonstrates and practices cultural sensitivity when engaging with a diverse population.Oversee the HR inbox and calendar, triaging urgent queries and scheduling team meetings to maximize efficiency.Serve as the designated backup for HR Analysts as needed.Reliably answers and returns calls and emails, providing the DPD community authentic support and demonstrating a willingness to assist them.Perform additional duties as assigned to support DPD's mission, adapting to evolving needs.Experience, Qualifications, Knowledge, Skills
Required Qualifications:
Minimum of two years of demonstrated progressive administrative and/or customer service support experience in a business unit or department; prior work in human resources
is a plus.Valid Washington State Driver's License or ability to travel to required destinations within King County.Desired Qualifications:Experience with Applicant Tracking Systems (ATS), such as NeoGov.Familiarity with Human Resources Information Systems (HRIS), such as PeopleSoft.SHRM or HRCI certification, or an AA/BS in Human Resources.Experience working with attorneys or in a law firm.Experience performing HR service delivery in a unionized environment.Direct experience supporting recruitment operations.Knowledge Of:Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint.Understanding of human resources employment practices and guidelines.Familiarity with diversity, equity, and inclusion principles.Ability To:Provide exceptional customer service with clear and effective oral and written communication.Apply strong organizational skills to manage multiple projects and meet deadlines in a fast-paced environment.Maintain confidentiality and discretion when handling sensitive information.Build positive working relationships with DPD staff and the King County community at large.Conduct research, analyze data, and solve problems effectively.Quickly learn and adapt to new computer applications and software.Demonstrate sound judgment and initiative in decision-making.Create, proofread, edit, and format documents according to professional standards.Have regular, reliable and predictable attendance to support timeliness and follow-through on work items.Supplemental Information
At King County, our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.
King County offers great benefits, to include a pension plan, holidays, transit pass, plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.
ARE YOU READY TO APPLY?This opportunity it is open to
all applicants. Please apply at
www.kingcounty.gov/careers
To be considered for this role submit the following items:
Completed King County application.Cover letter detailing your background and what you can bring to the Department of Public Defense.This recruitment will be used to fill a Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) position and to create an eligibility pool to fill additional TLT or SDA vacancies that may occur within the next six months. Assignments are anticipated to last for up to 24 months but have the ability to be extended or end early based on business needs.
Note:
Special Duty opportunities are only open to current King County career service employees that have completed their initial probation. Special Duty applicants must have approval from their current supervisor to accept an assignment.Pay Upon Special Duty Placement
Current employees selected for special duty will be compensated based upon the provisions of the King County Code/Personnel Guidelines for their base position.If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact our Talent Advisors at .
WORK SCHEDULE AND LOCATION: The duties for this position will be a mix of onsite and telecommuting. Onsite and offsite work will be required as needed to fulfill the essential functions of the job. Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Onsite reporting requirements are determined by the departments operational needs and may be adjusted accordingly.
When onsite this position will report to the Dexter Horton Building, 710 Second Avenue, Seattle.
The typical workweek is 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime.
DPD Policies Outside Work Policy for Administrative Staff will apply to employees, such that you must receive approval from your supervisor before being permitted to engage in outside employment for compensation or volunteer.
Union Membership This position is not represented by a union.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play.
Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To ApplyIf you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.SALARY AND BENEFITS:In accordance with RCW 49.58.110, this salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, vision, flexible spending accounts, life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information, please review the detailed offered by King County.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family membersLife and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependentsRetirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation planTransportation program and ORCA transit pass12 paid holidays each year plus two personal holidaysGenerous vacation and paid sick leavePaid parental, family and medical, and volunteer leavesFlexible Spending AccountWellness programsOnsite activity centersEmployee Giving ProgramEmployee assistance programsFlexible schedules and telecommuting options, depending on positionTraining and career development programsFor additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Please describe your two years of demonstrated progressive administrative and/or customer service support experience in a business unit or department (prior work in human resources is a plus).
02
Do you possess a valid Washington State Driver's License and/or have the ability to travel to required destinations around King County?
Yes, I have a valid Washington State Driver's License and/or have the ability to travel to required destinations around King County.No, I do not have a valid Washington State Driver's License and/or do not have the ability to travel to required destinations around King County.
03
Did you attach a Cover Letter to your online application?
YesNo (A Cover Letter is required, please make sure to attach one before submitting your application).
04
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.No.
05
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question