State of California
Facilities Operations Manager
State of California, Sacramento, California, United States, 95828
This position may be filled at one of the following State Fund locations: Eureka, Glendale, Pleasanton, Redding, Riverside, Rohnert Park, Sacramento, Santa Ana, Stockton or Vacaville.
Are you passionate about leading a team that excel in facilities management, contracts, vendor relationships and property management relationships? Are you a super-user of computerized maintenance management systems (CMMS) like PlanOn? Do you love budgets and building operations data analytics?
If you are someone who can train and lead a team and have an understanding of the facilities management world, then this position is for YOU!
Under the direction of the Vice President of Facilities Management, you will:
Oversee one hybrid analyst responsible for all facilities data collection, processing, analysis and reporting of high-quality contracting, asset and life cycle cost dataLead the team to provide oversight and management of Facilities Management contracts, budget guidance and sustainability reportingWork closely with facilities leadership, property managers and engineers across the portfolioProvide overall business management oversightDevelop and implement strategies to optimize reportingWork with partner program areas like Procurement; Workplace Strategy, Design & Security; One Admin Planning, Risk Management and FinanceIdentify and implement improvements on facilities intelligence gathering and recording processes, leveraging your knowledge of data analysis as well as your understanding of contract management and budgetsBe part of a next-generation facilities management team that embraces technology for managing facilities!New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable. Placement to alternate salary range may be based on education or experience identified in your state application.
You will find additional information about the job in the Duty Statement .
Working Conditions
To be considered, you must provide a fully completed STD 678 application and resume via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held.
Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund.
Candidates must reside in California to be eligible for this appointment.
Telework may be available and is subject to change based on State Fund guidelines and business needs.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
STAFF SERVICES MANAGER IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-455399
Position #(s):402-407-4800-XXX
Working Title:Facilities Operations Manager
Classification:STAFF SERVICES MANAGER I $6,963.00 - $8,650.00
# of Positions:Multiple
Work Location:United States
Telework:Telework
Job Type:Permanent, Full Time
Facility:Talent Acquisition/Staffing
Department InformationState Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits.
Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance.
Special RequirementsIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, have LEAP eligibility, or have SROA and/or Surplus eligibility may be considered.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/14/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Compensation Insurance FundMailing AddressAttn: JC-455399 CAPO BOX 659015
Sacramento , CA 95865
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Compensation Insurance FundTalent Acquisition/StaffingJC-455399 CA2275 Gateway Oaks Drive
Sacramento , CA 95833
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Statement of Qualifications - Please respond in two (2) pages maximum. Use Calibri Font, Size 11. You can use spacing of your choice. Please repeat each question at the beginning of each response.
Can you describe your experience managing the lifecycle of a contract, from drafting the SOW to onboarding? Name the contract, terms of the contract and specify your role.How do you present complex data insights to non-technical stakeholders? Please give a specific example of a report or presentation you've created.Describe a project where you conducted a life cycle cost analysis to evaluate repair vs. replacement of an asset. How did your analysis influence the decision.Which software or tools (like CMMS, Excel, Microstrategy) have you used for facility data analysis? Which is your favorite and why? Include a screenshot of something you've created. Note: your data will not be disclosed.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
BenefitsState Fund employees are eligible for a number of benefits. Our benefit package includes:
Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Programhttps://www.statefundca.com//Home/StaticIndex?id=https://content.statefundca.com//careers/Index.asp
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Human Resources Contact:Carl Agulo(800) 499-8668CAgulo@scif.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Rosa Gil-Robles(800) 499-8668
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Background Investigation
Prior to employment with State Compensation Insurance Fund, a background investigation (BI) will be initiated.
Acknowledgement
Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
By applying to this position, you are also acknowledging that you have received the following information:
California State benefitsDuty statement/Job DescriptionSalary ranges and steps for the classification(s) advertised
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Are you passionate about leading a team that excel in facilities management, contracts, vendor relationships and property management relationships? Are you a super-user of computerized maintenance management systems (CMMS) like PlanOn? Do you love budgets and building operations data analytics?
If you are someone who can train and lead a team and have an understanding of the facilities management world, then this position is for YOU!
Under the direction of the Vice President of Facilities Management, you will:
Oversee one hybrid analyst responsible for all facilities data collection, processing, analysis and reporting of high-quality contracting, asset and life cycle cost dataLead the team to provide oversight and management of Facilities Management contracts, budget guidance and sustainability reportingWork closely with facilities leadership, property managers and engineers across the portfolioProvide overall business management oversightDevelop and implement strategies to optimize reportingWork with partner program areas like Procurement; Workplace Strategy, Design & Security; One Admin Planning, Risk Management and FinanceIdentify and implement improvements on facilities intelligence gathering and recording processes, leveraging your knowledge of data analysis as well as your understanding of contract management and budgetsBe part of a next-generation facilities management team that embraces technology for managing facilities!New to state candidates will be hired into the minimum salary of the classification or minimum of the alternate salary range when applicable. Placement to alternate salary range may be based on education or experience identified in your state application.
You will find additional information about the job in the Duty Statement .
Working Conditions
To be considered, you must provide a fully completed STD 678 application and resume via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held.
Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund.
Candidates must reside in California to be eligible for this appointment.
Telework may be available and is subject to change based on State Fund guidelines and business needs.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
STAFF SERVICES MANAGER IAdditional Documents
Job Application Package ChecklistDuty Statement
Position Details
Job Code #:JC-455399
Position #(s):402-407-4800-XXX
Working Title:Facilities Operations Manager
Classification:STAFF SERVICES MANAGER I $6,963.00 - $8,650.00
# of Positions:Multiple
Work Location:United States
Telework:Telework
Job Type:Permanent, Full Time
Facility:Talent Acquisition/Staffing
Department InformationState Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits.
Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance.
Special RequirementsIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, have LEAP eligibility, or have SROA and/or Surplus eligibility may be considered.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/14/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Compensation Insurance FundMailing AddressAttn: JC-455399 CAPO BOX 659015
Sacramento , CA 95865
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Compensation Insurance FundTalent Acquisition/StaffingJC-455399 CA2275 Gateway Oaks Drive
Sacramento , CA 95833
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Statement of Qualifications - Please respond in two (2) pages maximum. Use Calibri Font, Size 11. You can use spacing of your choice. Please repeat each question at the beginning of each response.
Can you describe your experience managing the lifecycle of a contract, from drafting the SOW to onboarding? Name the contract, terms of the contract and specify your role.How do you present complex data insights to non-technical stakeholders? Please give a specific example of a report or presentation you've created.Describe a project where you conducted a life cycle cost analysis to evaluate repair vs. replacement of an asset. How did your analysis influence the decision.Which software or tools (like CMMS, Excel, Microstrategy) have you used for facility data analysis? Which is your favorite and why? Include a screenshot of something you've created. Note: your data will not be disclosed.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
BenefitsState Fund employees are eligible for a number of benefits. Our benefit package includes:
Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Programhttps://www.statefundca.com//Home/StaticIndex?id=https://content.statefundca.com//careers/Index.asp
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Human Resources Contact:Carl Agulo(800) 499-8668CAgulo@scif.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Rosa Gil-Robles(800) 499-8668
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Background Investigation
Prior to employment with State Compensation Insurance Fund, a background investigation (BI) will be initiated.
Acknowledgement
Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
By applying to this position, you are also acknowledging that you have received the following information:
California State benefitsDuty statement/Job DescriptionSalary ranges and steps for the classification(s) advertised
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.