Jones Lang LaSalle IP, Inc.
CMMS Program and Contract Administrator
Jones Lang LaSalle IP, Inc., San Francisco, California, United States, 94199
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
The
CMMS Program and Contract Administrator
is responsible for scheduling and planning all maintenance, calibrations and repairs of Lab Equipment in a Research and Development setting. This position will liaise with the customer to ensure required resources are identified, planned, estimated, organized and scheduled prior to execution for efficient utilization of the maintenance resources. The CMMS Administrator is responsible for the full lifecycle management of contracts. This role involves drafting, reviewing, negotiating, and executing contracts, as well as maintaining accurate records and managing renewals. This position will need to work closely with other functions in the business to support business goals. Collaborate with the Utilities/Facilities Team to ensure all Lab operations affecting maintenance activities are coordinated to minimize downtime.
What is your day to day?Develop, implement, and manage preventive maintenance and calibration schedules for all equipment and facilitiesSchedule and coordinate routine and non-routine maintenance, repairs ensuring compliance and budget requirements are met, this includes shutdownsCoordinate with external vendors and contractors for specialized maintenance and repair workBe an advocate for standardizing maintenance with LEAN concepts and strategies to improve equipment uptime, improve quality, and drive down costsMaintain accurate and up-to-date records of maintenance work, including costs, timeframes, and outcomesEnsure the accuracy of repetitive job plans and routine calibrations and maintenance in accordance with all approved business process documentationWork with Lab Equipment Service Providers to ensure Service Contracts are optimized for standard maintenance and value.Monitor and track equipment performance and maintenance work to identify trends and potential issuesObtain vendor quotes and submit work authorizationsProcure necessary parts, tools, and equipment for maintenance workCollaborate with Lab Users to ensure equipment availability and minimal interruption to R&D operations.Stay aligned with changes in R&D schedules that provide a window for execution of planned opportunistic work.Ensure that requested maintenance activities are in compliance with all site safety/quality policies and proceduresCollaborate with maintenance team and operations staff to ensure efficient scheduling and completion of work ordersEnsure that all maintenance activity are completed within designated timeframe and assist filing proper documentation per Site Procedures as necessary for extensionsManage some aspects of CMMS Maintenance Data in Blue Mountain RAM.Maintain CMMS data integrity and perform data corrections and updates to associated spares, maintenance tasks, costs and labor when requiredServe as Lead for Lab Equipment to support any Facility Maintenance ShutdownsFollow all Environmental, Health, and Safety requirements and protocolsWork overtime or temporarily modify shift schedule to support Life Sciences R&D Operations as neededPersonalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEstimated total compensation for this position:
69,300.00 - 86,500.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site -San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
The
CMMS Program and Contract Administrator
is responsible for scheduling and planning all maintenance, calibrations and repairs of Lab Equipment in a Research and Development setting. This position will liaise with the customer to ensure required resources are identified, planned, estimated, organized and scheduled prior to execution for efficient utilization of the maintenance resources. The CMMS Administrator is responsible for the full lifecycle management of contracts. This role involves drafting, reviewing, negotiating, and executing contracts, as well as maintaining accurate records and managing renewals. This position will need to work closely with other functions in the business to support business goals. Collaborate with the Utilities/Facilities Team to ensure all Lab operations affecting maintenance activities are coordinated to minimize downtime.
What is your day to day?Develop, implement, and manage preventive maintenance and calibration schedules for all equipment and facilitiesSchedule and coordinate routine and non-routine maintenance, repairs ensuring compliance and budget requirements are met, this includes shutdownsCoordinate with external vendors and contractors for specialized maintenance and repair workBe an advocate for standardizing maintenance with LEAN concepts and strategies to improve equipment uptime, improve quality, and drive down costsMaintain accurate and up-to-date records of maintenance work, including costs, timeframes, and outcomesEnsure the accuracy of repetitive job plans and routine calibrations and maintenance in accordance with all approved business process documentationWork with Lab Equipment Service Providers to ensure Service Contracts are optimized for standard maintenance and value.Monitor and track equipment performance and maintenance work to identify trends and potential issuesObtain vendor quotes and submit work authorizationsProcure necessary parts, tools, and equipment for maintenance workCollaborate with Lab Users to ensure equipment availability and minimal interruption to R&D operations.Stay aligned with changes in R&D schedules that provide a window for execution of planned opportunistic work.Ensure that requested maintenance activities are in compliance with all site safety/quality policies and proceduresCollaborate with maintenance team and operations staff to ensure efficient scheduling and completion of work ordersEnsure that all maintenance activity are completed within designated timeframe and assist filing proper documentation per Site Procedures as necessary for extensionsManage some aspects of CMMS Maintenance Data in Blue Mountain RAM.Maintain CMMS data integrity and perform data corrections and updates to associated spares, maintenance tasks, costs and labor when requiredServe as Lead for Lab Equipment to support any Facility Maintenance ShutdownsFollow all Environmental, Health, and Safety requirements and protocolsWork overtime or temporarily modify shift schedule to support Life Sciences R&D Operations as neededPersonalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEstimated total compensation for this position:
69,300.00 - 86,500.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site -San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.