Wichita Public Schools
Administrative Assistant 5 - Bookkeeper (260 Day)
Wichita Public Schools, Wichita, Kansas, United States, 67232
Job Title:
Administrative Assistant 5
Position Function:
Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings.
Essential Performance Responsibilities:
Drafting letters, memos, and reports for AdministrationMaintains databases, spreadsheets, letters/memos and presentationsScheduling appointments and meetingsAssists in purchasing equipment and maintain inventory of current office equipmentAssists with difficult and varied administrative tasks
Additional Duties:
Assists with additional duties as assigned by Supervisor.
Equipment:
This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel:
Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Work in standard office and school building environmentsAdditional demands upon request of Supervisor
Knowledge, Skills, and Abilities:
Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining informationIntermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testingAbility to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretionExcellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlinesAbility to write with remarkable clarity and consistencyAbility to provide the highest level customer serviceDisplays eagerness and the ability to learn new methods, procedures, and techniquesDisplays a significant degree of professionalism and confidentialityAbility to plan and organize effectively to achieve greater resultsAbility to conform to proper standards of professional dress and appearanceKnowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations:
Contact with personnel within the district and with customers and vendorsWill be working under the direct supervision of the department supervisor in order to complete day to day tasksWill be working with a diverse population requiring the ability to handle all situations with tact and diplomacyMust understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleaguesExpected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance:
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leaveAny deviation from assigned hours must have prior approval from the employee's supervisor or building administratorAll employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile:
A High School education or GEDA minimum of six months experience are required for this position
FLSA Status:
Non-Exempt
Administrative Assistant 5
Position Function:
Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings.
Essential Performance Responsibilities:
Drafting letters, memos, and reports for AdministrationMaintains databases, spreadsheets, letters/memos and presentationsScheduling appointments and meetingsAssists in purchasing equipment and maintain inventory of current office equipmentAssists with difficult and varied administrative tasks
Additional Duties:
Assists with additional duties as assigned by Supervisor.
Equipment:
This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel:
Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Work in standard office and school building environmentsAdditional demands upon request of Supervisor
Knowledge, Skills, and Abilities:
Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining informationIntermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testingAbility to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretionExcellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlinesAbility to write with remarkable clarity and consistencyAbility to provide the highest level customer serviceDisplays eagerness and the ability to learn new methods, procedures, and techniquesDisplays a significant degree of professionalism and confidentialityAbility to plan and organize effectively to achieve greater resultsAbility to conform to proper standards of professional dress and appearanceKnowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations:
Contact with personnel within the district and with customers and vendorsWill be working under the direct supervision of the department supervisor in order to complete day to day tasksWill be working with a diverse population requiring the ability to handle all situations with tact and diplomacyMust understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleaguesExpected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance:
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leaveAny deviation from assigned hours must have prior approval from the employee's supervisor or building administratorAll employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile:
A High School education or GEDA minimum of six months experience are required for this position
FLSA Status:
Non-Exempt