BioSpace, Inc.
Vendor Maintenance Specialist
BioSpace, Inc., Sleepy Hollow, New York, United States,
Job Details
As a Vendor Maintenance Specialist, you will support our planning and execution of Vendor Maintenance continuous operations using our Supplier Approval Process and Portal technology. Additionally is responsible for processing existing and new supplier approval workflow and updating/maintaining vendor master data daily.
A typical day may include:Perform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendors. This includes new vendor set up, changes, deactivations, payment holds and assure vendor file documentation.Work with Accounts Payable, Sourcing, vendors, and end users to collect required financial and tax information and approvals.Apply knowledge of legal compliance rules and regulations, IRS, and government website for 1099/TIN matching and other fraud protection measures. It is critical we protect Regeneron from fraudulent payments and maintaining the integrity of our Database.Perform annual vendor database clean up. Partner with Treasury for regular bank record cleanups to assure alignment between systems.Ensure vendors and sites are properly set up for specific tax liability, enter and maintain banking information.Partner with A/P to monitor and help evaluate vendor payment methods, and PO vs non-PO requirements.Exchange of information, raise procurement-related issues and anticipates the needs of procurement staff to provide thorough support.Reviews data entered in ERP systems ensuring required fields are complete and correct regarding purchase order-related data; identifies, communicates, and corrects errors.Interfaces and performs Vendor Maintenance responsibilities and activities directly within the ERP(Oracle).Creates and maintains regular reports and specialized documentation; researches and provides information in response to requests from leadership.Acts as a leader/change agent analyzing roles, responsibilities, ways of working, tools, etc. to identify improvements and optimization opportunities.
This may be for you if you:Have analytical and problem-solving skills and must pay close attention to detail while maintaining a high level of accuracy.Can effectively connect with suppliers and internal customers effectively engaging face to face as much as possible.Enjoy working with various collaborators at all levels within an organization.
To be considered you are required to have knowledge of the procure to pay process and procedures and Vendor Management. Your experience must include >4 years of related experience within Procurement, AP, Accounting, or similar financial administrative role.Requires basic relationship management skills.Well-developed skills in communicating concepts and interacting with other team members.Able to articulate the importance of the risk mitigation measures in place and not compromise quality for speed.Microsoft Office (Word, Excel, PowerPoint, Outlook); Oracle preferred, Zycus iSupplier preferred.Familiarity and experience working in an ERP system is preferred.Detail orientation and an ability to follow procedures and structured workflow system guides.Experience using analytical skills to solve problems.
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.
Salary Range (annually)$69,300.00 - $112,900.00
As a Vendor Maintenance Specialist, you will support our planning and execution of Vendor Maintenance continuous operations using our Supplier Approval Process and Portal technology. Additionally is responsible for processing existing and new supplier approval workflow and updating/maintaining vendor master data daily.
A typical day may include:Perform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendors. This includes new vendor set up, changes, deactivations, payment holds and assure vendor file documentation.Work with Accounts Payable, Sourcing, vendors, and end users to collect required financial and tax information and approvals.Apply knowledge of legal compliance rules and regulations, IRS, and government website for 1099/TIN matching and other fraud protection measures. It is critical we protect Regeneron from fraudulent payments and maintaining the integrity of our Database.Perform annual vendor database clean up. Partner with Treasury for regular bank record cleanups to assure alignment between systems.Ensure vendors and sites are properly set up for specific tax liability, enter and maintain banking information.Partner with A/P to monitor and help evaluate vendor payment methods, and PO vs non-PO requirements.Exchange of information, raise procurement-related issues and anticipates the needs of procurement staff to provide thorough support.Reviews data entered in ERP systems ensuring required fields are complete and correct regarding purchase order-related data; identifies, communicates, and corrects errors.Interfaces and performs Vendor Maintenance responsibilities and activities directly within the ERP(Oracle).Creates and maintains regular reports and specialized documentation; researches and provides information in response to requests from leadership.Acts as a leader/change agent analyzing roles, responsibilities, ways of working, tools, etc. to identify improvements and optimization opportunities.
This may be for you if you:Have analytical and problem-solving skills and must pay close attention to detail while maintaining a high level of accuracy.Can effectively connect with suppliers and internal customers effectively engaging face to face as much as possible.Enjoy working with various collaborators at all levels within an organization.
To be considered you are required to have knowledge of the procure to pay process and procedures and Vendor Management. Your experience must include >4 years of related experience within Procurement, AP, Accounting, or similar financial administrative role.Requires basic relationship management skills.Well-developed skills in communicating concepts and interacting with other team members.Able to articulate the importance of the risk mitigation measures in place and not compromise quality for speed.Microsoft Office (Word, Excel, PowerPoint, Outlook); Oracle preferred, Zycus iSupplier preferred.Familiarity and experience working in an ERP system is preferred.Detail orientation and an ability to follow procedures and structured workflow system guides.Experience using analytical skills to solve problems.
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.
Salary Range (annually)$69,300.00 - $112,900.00