Dennis Group
Administrative Project Manager (Project Controller, Construction)
Dennis Group, Salt Lake City, Utah, United States, 84193
Job Summary
As a design/build engineering firm and general contractor that designs and builds food and beverage processing facilities, Dennis Group's Administrative Project Managers (Project Controllers) are a pivotal part of our design/build project execution team. Our industrial projects are complex and require a significant amount of coordination to be successful. Administrative Project Managers (APM) are responsible for providing administrative project management services in support of all planning, engineering, billing and construction activities. As an APM you will interact frequently with our project managers, architects, and multiple different kinds of engineering staff. APMs are guided by Dennis Group corporate principles to be responsible and trustworthy; be fair, honest and respectful; to build relationships through competence, trust and reliability; to deliver value; and to conduct yourself as a professional and represent the company well. Typical responsibilities will include but not limited to:
ResponsibilitiesProject accounting , budgeting and cost management (invoices, payment, different client billing types, data, formula usage, audits, etc.)Understanding of project management budget
worksheets , including Cash Flow, Hours, and SOV Tabs.Interacting with clients as neededWorking independently
for most projectsSetting up and tracking multiple currencies on a project budgetWorking with project manager in the creation of the budget, including fee management and engineer hoursAuditing
project budgets against the PFT for lump sum projectsUnderstanding time and material invoicing requirements and how to reviewUnderstanding how to make corrections and cross currency invoicing within the ERPManaging
third-party relationships
with vendors and suppliersPreparing and administering
third-party agreements
involving understanding brokerage requirements, negotiations, and contract modificationsUnderstanding process of requesting vendor payment and working with project manager to releaseEstablishing workflows with project manager and train project teamPreparing and managing
project bid packages / documents
and pre-bid processesCreating of all project templates including bidding and procurement templatesProcuring project services and equipment (rentals, PPE, etc.)Preparing and maintaining project reports and logsDeveloping and maintaining project schedulesPreparing
permit applicationsProviding construction management team jobsite setup supportCoordinating project
close-out activities
(vendor final invoicing, reconciliation, etc.)Promoting continuous and productive communication between project participants including internal and external clients and partnersResearching administrative project management best practicesSupporting talent growth within our organizationHandling complex issues and tasks with minimal supervision and advising subordinate team members on solutions to issues they encounterRequired Education Skills and Experience
Successful APMs at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and inter-personal skills. In addition, you have:
A Bachelor's degree in Construction Management, Construction Engineering, Business management or similar (preferred).4+ years of experience working for a Construction, Engineering or Architectural firm4+ years of experience in project budgeting, scheduling, third-party agreements, and project reports and logs.4+ years of experience in coordinating project efforts from bid packages to close-out activities.4+ years using excel daily - must be proficient more than a beginner and must have experience with formulas, pivot tables, charts, macros, etc.Proficiency in MS Office (daily use, proficient, easily capable to learn new functions)Strong multi-tasking skillsAn ability to manage and prioritize multiple concurrent responsibilitiesA strong attention to detailFamiliarity with MS Project, as well as Deltek, Viewpoint and Timberline are a plus.Travel requirement - All new hires should expect to spend some time in both the office and the field during their first 18 months for training and development purposes.Physical Requirements
Prolonged periods sitting at a desk and working on a computer.Must be able to lift-up to 15 pounds at times.Travel Requirement
Up to 25% travel required to visit project site and other offices.
About Us
We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we've focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn't one thing we do, it's all we do.
Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.
Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics
JOB CODE: 1002032
As a design/build engineering firm and general contractor that designs and builds food and beverage processing facilities, Dennis Group's Administrative Project Managers (Project Controllers) are a pivotal part of our design/build project execution team. Our industrial projects are complex and require a significant amount of coordination to be successful. Administrative Project Managers (APM) are responsible for providing administrative project management services in support of all planning, engineering, billing and construction activities. As an APM you will interact frequently with our project managers, architects, and multiple different kinds of engineering staff. APMs are guided by Dennis Group corporate principles to be responsible and trustworthy; be fair, honest and respectful; to build relationships through competence, trust and reliability; to deliver value; and to conduct yourself as a professional and represent the company well. Typical responsibilities will include but not limited to:
ResponsibilitiesProject accounting , budgeting and cost management (invoices, payment, different client billing types, data, formula usage, audits, etc.)Understanding of project management budget
worksheets , including Cash Flow, Hours, and SOV Tabs.Interacting with clients as neededWorking independently
for most projectsSetting up and tracking multiple currencies on a project budgetWorking with project manager in the creation of the budget, including fee management and engineer hoursAuditing
project budgets against the PFT for lump sum projectsUnderstanding time and material invoicing requirements and how to reviewUnderstanding how to make corrections and cross currency invoicing within the ERPManaging
third-party relationships
with vendors and suppliersPreparing and administering
third-party agreements
involving understanding brokerage requirements, negotiations, and contract modificationsUnderstanding process of requesting vendor payment and working with project manager to releaseEstablishing workflows with project manager and train project teamPreparing and managing
project bid packages / documents
and pre-bid processesCreating of all project templates including bidding and procurement templatesProcuring project services and equipment (rentals, PPE, etc.)Preparing and maintaining project reports and logsDeveloping and maintaining project schedulesPreparing
permit applicationsProviding construction management team jobsite setup supportCoordinating project
close-out activities
(vendor final invoicing, reconciliation, etc.)Promoting continuous and productive communication between project participants including internal and external clients and partnersResearching administrative project management best practicesSupporting talent growth within our organizationHandling complex issues and tasks with minimal supervision and advising subordinate team members on solutions to issues they encounterRequired Education Skills and Experience
Successful APMs at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and inter-personal skills. In addition, you have:
A Bachelor's degree in Construction Management, Construction Engineering, Business management or similar (preferred).4+ years of experience working for a Construction, Engineering or Architectural firm4+ years of experience in project budgeting, scheduling, third-party agreements, and project reports and logs.4+ years of experience in coordinating project efforts from bid packages to close-out activities.4+ years using excel daily - must be proficient more than a beginner and must have experience with formulas, pivot tables, charts, macros, etc.Proficiency in MS Office (daily use, proficient, easily capable to learn new functions)Strong multi-tasking skillsAn ability to manage and prioritize multiple concurrent responsibilitiesA strong attention to detailFamiliarity with MS Project, as well as Deltek, Viewpoint and Timberline are a plus.Travel requirement - All new hires should expect to spend some time in both the office and the field during their first 18 months for training and development purposes.Physical Requirements
Prolonged periods sitting at a desk and working on a computer.Must be able to lift-up to 15 pounds at times.Travel Requirement
Up to 25% travel required to visit project site and other offices.
About Us
We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we've focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn't one thing we do, it's all we do.
Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.
Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics
JOB CODE: 1002032