Lewis-Clark State College
Administrative Assistant 1
Lewis-Clark State College, Lewiston, Idaho, United States, 83501
This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2272239
LC State invites applications for the position of Administrative Assistant 1.
Salary and rank based on experience and qualifications: \$16.70 - \$17.40 per hour (10-month position)
Required Qualifications:
Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception;Good knowledge of gathering and compiling data; composing emails, letters, forms, reports, and templates;Good knowledge of balancing and coordinating a workload for multiple projectsSchedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.Respond to inquiries and explain program services, policies, and procedures to internal/external customers.Monitor budgets and prepare financial transactions.Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.Provide administrative support during event and presentation planning.
Preferred Qualifications:
AA degree with experience in teaching, training, or counselingExperience with Lewis-Clark State College procedures and software programs, such as, ColleagueExperience with WordPress, HTML, CSS3 or experience with Web Editing Tools/Converting Images and Text.Experience with math, accounting and/or QuickBooksExcellent communication skills and Strong writing /proofreading skills requiredExperience with Microsoft Office (Word, Excel and PowerPoint)Advanced computer proficiency using Odyssey, Access and OutlookAble to process financial transactions quickly and accuratelyExperience in customer serviceExperience organizing, setting priorities, and multitasking with minimal supervisionExcellent interpersonal skills and a friendly, positive attitudeAbility to analyze problems and resolve conflictsAbility to function autonomously in a highly visible position that is subject to frequent interruptionsAble to demonstrate strong analytical problem solving, and critical thinking skills
Responsibilities:
This administrative support position will help and provide support to the Transition Coordinator and the Learning Resource Center Manager with their administrative load including travel, Jaeggar, budgets, p-cards, and other administrative work.
Use a multifunction phone to answer, screen, and refer/transfer telephone callsAbility to use computers, and other office machinesMaintain and manage reports and statistical data programsEnter, track, and process purchase requests, including annual, reoccurring, and ad hoc requestsProcess and arrange travel, requisitions, and other office paperworkManage supplies and office inventoryMaintain files, filing system and program inventoryBudget maintenanceMaintain program calendar, calendar for CTE CSM, schedule appointments, set up video conferencing calls, and monitor action itemsCompose and edit correspondence, newsletters, award nominations, student recommendations, grant applications, reports, and other written communications / materials as neededArchive and update posters, fliers, brochures, social media, website, and other materialsServe as a resource for CTE Learning Resource Center (LRC) policies and proceduresAssist students with courseworkOversee and train tutors as necessaryPrepare content for web and update the CTE LRC websiteSchedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.Respond to inquiries and explain program s ervices, policies, and procedures to internal/external customers.Monitor budgets and prepare financial transactions.Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.Provide administrative support during event and presentation planning.Additional duties include direct and indirect activities to support recruitment and retention of students.
Application Procedure: Please upload all of the following documents or your application may not be considered for review.
Cover Letter/Letter of InterestResume/Curriculum VitaeContact Information or Letters for three (3) Professional References
This position is open until filled; however, applications received on or before October 4, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.
LC State invites applications for the position of Administrative Assistant 1.
Salary and rank based on experience and qualifications: \$16.70 - \$17.40 per hour (10-month position)
Required Qualifications:
Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception;Good knowledge of gathering and compiling data; composing emails, letters, forms, reports, and templates;Good knowledge of balancing and coordinating a workload for multiple projectsSchedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.Respond to inquiries and explain program services, policies, and procedures to internal/external customers.Monitor budgets and prepare financial transactions.Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.Provide administrative support during event and presentation planning.
Preferred Qualifications:
AA degree with experience in teaching, training, or counselingExperience with Lewis-Clark State College procedures and software programs, such as, ColleagueExperience with WordPress, HTML, CSS3 or experience with Web Editing Tools/Converting Images and Text.Experience with math, accounting and/or QuickBooksExcellent communication skills and Strong writing /proofreading skills requiredExperience with Microsoft Office (Word, Excel and PowerPoint)Advanced computer proficiency using Odyssey, Access and OutlookAble to process financial transactions quickly and accuratelyExperience in customer serviceExperience organizing, setting priorities, and multitasking with minimal supervisionExcellent interpersonal skills and a friendly, positive attitudeAbility to analyze problems and resolve conflictsAbility to function autonomously in a highly visible position that is subject to frequent interruptionsAble to demonstrate strong analytical problem solving, and critical thinking skills
Responsibilities:
This administrative support position will help and provide support to the Transition Coordinator and the Learning Resource Center Manager with their administrative load including travel, Jaeggar, budgets, p-cards, and other administrative work.
Use a multifunction phone to answer, screen, and refer/transfer telephone callsAbility to use computers, and other office machinesMaintain and manage reports and statistical data programsEnter, track, and process purchase requests, including annual, reoccurring, and ad hoc requestsProcess and arrange travel, requisitions, and other office paperworkManage supplies and office inventoryMaintain files, filing system and program inventoryBudget maintenanceMaintain program calendar, calendar for CTE CSM, schedule appointments, set up video conferencing calls, and monitor action itemsCompose and edit correspondence, newsletters, award nominations, student recommendations, grant applications, reports, and other written communications / materials as neededArchive and update posters, fliers, brochures, social media, website, and other materialsServe as a resource for CTE Learning Resource Center (LRC) policies and proceduresAssist students with courseworkOversee and train tutors as necessaryPrepare content for web and update the CTE LRC websiteSchedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.Respond to inquiries and explain program s ervices, policies, and procedures to internal/external customers.Monitor budgets and prepare financial transactions.Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.Provide administrative support during event and presentation planning.Additional duties include direct and indirect activities to support recruitment and retention of students.
Application Procedure: Please upload all of the following documents or your application may not be considered for review.
Cover Letter/Letter of InterestResume/Curriculum VitaeContact Information or Letters for three (3) Professional References
This position is open until filled; however, applications received on or before October 4, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.