SUNY Polytechnic Institute
Administrative Assistant 1 (Trainee) (NYHELPS)- Office of Research
SUNY Polytechnic Institute, Utica, New York, United States, 13502
Location: Utica, NY Category: Classified Posted On: Fri Sep 13 2024 Job Description:
Description of Duties:
The Administrative Assistant 1 ensures the efficiency of the Office of Research by performing a wide range of administrative tasks related to correspondence, files, and calendar management. This position fields questions from faculty within the various research Centers across the SUNY Poly campus. Administrative Assistant 1 is responsible for gathering information, compiling reports, and issuing correspondence pertaining to the Office of Research and the research Centers.
Assisting research Center faculty in daily activities associated with their Center. Complete forms in accordance with campus procedures; Copy, file, and distribute documents to staff; Compose, type, and distribute meeting notes, correspondence, and reports.
Provide support for scheduling seminars, workshops and other events. Consult with campus events team members and the marketing group to ensure suitable space is available and reserved and that the event is publicized appropriately. Work with invited speakers and make travel arrangements to ensure their participation.
Provide support for the Office of Research and research Center faculty including reviewing and submitting travel forms, filling out purchase requisitions and working on projects as assigned by the Vice President for Research. Answer telephones, provide information to callers, take messages, and transfer calls; Greet visitors and callers, handle inquiries, and direct visitors or callers to appropriate individuals. Distribute incoming mail or other materials; answer routine letters; and prepare and mail items.
Interact with visitors and provide a welcoming presence in the office. Assist members of the team with projects and daily support on an as needed basis.
Other reasonable duties as assigned.
Salary: Administrative Assistant 1 (Trainee) - $39,215 / Administrative Assistant 1 - $46,306
Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJuly-2024.pdf
Job Requirements:
Minimum Requirements:
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship.
Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
Additional Information:
Closing date for receipt of applications: until position is filled
SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.
As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:
https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf
Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Description of Duties:
The Administrative Assistant 1 ensures the efficiency of the Office of Research by performing a wide range of administrative tasks related to correspondence, files, and calendar management. This position fields questions from faculty within the various research Centers across the SUNY Poly campus. Administrative Assistant 1 is responsible for gathering information, compiling reports, and issuing correspondence pertaining to the Office of Research and the research Centers.
Assisting research Center faculty in daily activities associated with their Center. Complete forms in accordance with campus procedures; Copy, file, and distribute documents to staff; Compose, type, and distribute meeting notes, correspondence, and reports.
Provide support for scheduling seminars, workshops and other events. Consult with campus events team members and the marketing group to ensure suitable space is available and reserved and that the event is publicized appropriately. Work with invited speakers and make travel arrangements to ensure their participation.
Provide support for the Office of Research and research Center faculty including reviewing and submitting travel forms, filling out purchase requisitions and working on projects as assigned by the Vice President for Research. Answer telephones, provide information to callers, take messages, and transfer calls; Greet visitors and callers, handle inquiries, and direct visitors or callers to appropriate individuals. Distribute incoming mail or other materials; answer routine letters; and prepare and mail items.
Interact with visitors and provide a welcoming presence in the office. Assist members of the team with projects and daily support on an as needed basis.
Other reasonable duties as assigned.
Salary: Administrative Assistant 1 (Trainee) - $39,215 / Administrative Assistant 1 - $46,306
Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJuly-2024.pdf
Job Requirements:
Minimum Requirements:
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship.
Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
Additional Information:
Closing date for receipt of applications: until position is filled
SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.
As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:
https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf
Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.