Administrative Assistant

JOB REQUIREMENTS: Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Responsibilities: Track important dates and time limits for transactions Schedule necessary appointments with all parties, including open houses and the final walkthrough Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team Arrange for open houses and other community events to locally spread brand awareness making outbound calls, texts, and emails to generate opportunities for our buyer and seller specialists, maintaining referral source websites, answering inbound calls, qualifying leads, and directing them to the agents who are scheduled to receive leads This is a fast-paced environment and processes are ever-changing. Bringing new ideas to the table on improving efficiency and streamlining processes is encouraged. If you\'re a take-charge, get-it-done kind of person, apply today Advancement opportunities Maintain and manage the team\'s CRM lead database Process leads correctly Cultivate client relationships Consistent prospecting, follow-up, and nurturing of buyer and seller leads Be able to respond to various situations and responses from prospects with grace Display a drive to achieve individual and company goals Answer phones for the team, direct calls to correct agents Perform other duties as assigned Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Arrange conference, meeting, or travel reservations for office personnel. Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced. Complete forms in accordance with company procedures. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Conduct searches to find needed information, using such sources as the Internet. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies. Create, maintain, and enter information into databases. Develop or maintain internal or external company Web sites. Establish work procedures or schedules and keep track of the daily work of clerical staff. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Learn to operate new office technologies as they are developed and implemented. Locate and attach appropriate files to incoming correspondence requiring replies. Mail newsletters, promotional material, or other information. Maintain scheduling and event calendars. Make copies of correspondence or other printed material. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Order and dispense supplies. Provide services to customers, such as order placement or account information. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Schedule and confirm appointments for clients, customers, or supervisors. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Supervise other clerical staff and provide training and orientation to new staff. Take dictation in shorthand or by machine and transcribe informatio *\ *** APPLICATION INSTRUCTIONS: Mail a Rsum: Pavelec Realty, Inc PO Box 70 Adams, WI 53910 E-Mail a Rsum: TeriCamps@hotmail.com E-Mail a Work Application: Pavelec@frontier.com