The Durst Organization
Executive Coordinator
The Durst Organization, New York, New York, us, 10261
Durst Profile
For 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.OverviewThe Executive Coordinator is entrusted with comprehensive executive-level administrative support, calendar management, personal assistant work, project coordination, document development, meeting minute taking, and providing assistance to the rest of the Executive Administrative Support team. The primary function of the Executive Coordinator position is to facilitate smooth operations for and between the Company and its Executives. This position will interact with a diverse group of internal and external contacts on behalf of the most senior members of the organization. This role requires strong data analytic skills to provide progress reporting across various Development Division projects and initiatives. Professional judgment, tact, flexibility, timeliness, discretion, attention to detail and the ability to multi-task, while prioritizing a complex workload is expected. The highest level of support and related services must be consistently provided. The Executive Coordinator reports to the Principal & Chief Development Officer, and will respond to any direction from the Chairman, President, as well as other key executives in the firm.
Responsibilities• Manage professional communication and corporate correspondence by answering calls, taking messages or forwarding
to the appropriate party, and typing correspondence.• Schedule, organize, and provide support with meetings, conference calls, travel, and related logistics.• Prioritize, organize, prepare, and distribute internal/external documents including memoranda, letters, reports, presentations, confidential financials, general correspondence, and other items as needed.• Efficiently manage the Principal & Chief Development Officer’s meeting calendar for personal, professional, and business.• Plan, coordinate and attend team meetings including preparation, circulation of meeting materials, as well as recordation of action items
• Assist the Principal & Chief Development Officer in preparing presentations, agendas, minutes, and various presentation materials. Sort, review, and analyze invoices and provide summaries to the Principal & Chief Development Officer as necessary.• Understand the complex projects and initiatives within the Principal & Chief Development Officer’s purview; ensuring they are kept abreast of misalignments, bottlenecks, while handling with tact and diplomacy.• Be first point of contact for all related inquiries/questions and respond in a timely manner.• Act as a liaison with cross functional departments and external parties, including high-level staff such as Chairperson, President, Chief, Executive Vice Presidents, Senior Vice Presidents, and Vice Presidents. • Perform family, business, and/or personal tasks on behalf of Executives while maintaining utmost discretion and the highest level of confidentiality.• Proactively identify and escalate potential issues that may arise and collaborate to find effective/creative solutions to mitigate risk.• Collaborate with HR, Public Affairs, and Marketing departments to assist in developing internal and external communication related to Principal & Chief Development Officer’s engagements, speeches, meetings, etc.
Qualifications• High School Diploma/GED equivalent required. College Degree or relevant office administration program certification preferred• Minimum of 4 years of experience supporting Senior Level Executives required including experience with project management• Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint) required• High-level ability to prioritize tasks, meet deadlines, and manage workflow • Outstanding ability to organize complex schedules in a high-pressure environment • Excellent judgment and ability to handle highly confidential information and materials with discretion• Strong time management skills to handle multiple assignments, with a high degree of accuracy and take initiative to meet deadlines • Effective oral and written communication skills, to easily convey purpose and confidentiality • Ability to interact effectively with diverse groups and strong relationship building skills• Effective team communication skills to work both independently and in team settings, as needed• Excellent attention to detail and strong organizational skills• Personal Assistant experience a plus• Professional and calm demeanor with a resourceful, can-do attitude• Knowledge of Airtable Software or demonstrated ability to learn data management software a plus.• Knowledge of Microsoft Project or demonstrated ability to learn scheduling software a plus.• Knowledge of SABA or performance management systems, a plus
Salary Range:
$80,000 - $100,000
EEOC
The Durst Organization seeks to build a diverse and inclusive workplace and encourages candidates of all backgrounds to apply. We provide equal employment opportunities to all applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state and local law.
For 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.OverviewThe Executive Coordinator is entrusted with comprehensive executive-level administrative support, calendar management, personal assistant work, project coordination, document development, meeting minute taking, and providing assistance to the rest of the Executive Administrative Support team. The primary function of the Executive Coordinator position is to facilitate smooth operations for and between the Company and its Executives. This position will interact with a diverse group of internal and external contacts on behalf of the most senior members of the organization. This role requires strong data analytic skills to provide progress reporting across various Development Division projects and initiatives. Professional judgment, tact, flexibility, timeliness, discretion, attention to detail and the ability to multi-task, while prioritizing a complex workload is expected. The highest level of support and related services must be consistently provided. The Executive Coordinator reports to the Principal & Chief Development Officer, and will respond to any direction from the Chairman, President, as well as other key executives in the firm.
Responsibilities• Manage professional communication and corporate correspondence by answering calls, taking messages or forwarding
to the appropriate party, and typing correspondence.• Schedule, organize, and provide support with meetings, conference calls, travel, and related logistics.• Prioritize, organize, prepare, and distribute internal/external documents including memoranda, letters, reports, presentations, confidential financials, general correspondence, and other items as needed.• Efficiently manage the Principal & Chief Development Officer’s meeting calendar for personal, professional, and business.• Plan, coordinate and attend team meetings including preparation, circulation of meeting materials, as well as recordation of action items
• Assist the Principal & Chief Development Officer in preparing presentations, agendas, minutes, and various presentation materials. Sort, review, and analyze invoices and provide summaries to the Principal & Chief Development Officer as necessary.• Understand the complex projects and initiatives within the Principal & Chief Development Officer’s purview; ensuring they are kept abreast of misalignments, bottlenecks, while handling with tact and diplomacy.• Be first point of contact for all related inquiries/questions and respond in a timely manner.• Act as a liaison with cross functional departments and external parties, including high-level staff such as Chairperson, President, Chief, Executive Vice Presidents, Senior Vice Presidents, and Vice Presidents. • Perform family, business, and/or personal tasks on behalf of Executives while maintaining utmost discretion and the highest level of confidentiality.• Proactively identify and escalate potential issues that may arise and collaborate to find effective/creative solutions to mitigate risk.• Collaborate with HR, Public Affairs, and Marketing departments to assist in developing internal and external communication related to Principal & Chief Development Officer’s engagements, speeches, meetings, etc.
Qualifications• High School Diploma/GED equivalent required. College Degree or relevant office administration program certification preferred• Minimum of 4 years of experience supporting Senior Level Executives required including experience with project management• Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint) required• High-level ability to prioritize tasks, meet deadlines, and manage workflow • Outstanding ability to organize complex schedules in a high-pressure environment • Excellent judgment and ability to handle highly confidential information and materials with discretion• Strong time management skills to handle multiple assignments, with a high degree of accuracy and take initiative to meet deadlines • Effective oral and written communication skills, to easily convey purpose and confidentiality • Ability to interact effectively with diverse groups and strong relationship building skills• Effective team communication skills to work both independently and in team settings, as needed• Excellent attention to detail and strong organizational skills• Personal Assistant experience a plus• Professional and calm demeanor with a resourceful, can-do attitude• Knowledge of Airtable Software or demonstrated ability to learn data management software a plus.• Knowledge of Microsoft Project or demonstrated ability to learn scheduling software a plus.• Knowledge of SABA or performance management systems, a plus
Salary Range:
$80,000 - $100,000
EEOC
The Durst Organization seeks to build a diverse and inclusive workplace and encourages candidates of all backgrounds to apply. We provide equal employment opportunities to all applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state and local law.