Children's National Health System
Program Coordinator (Legal)
Children's National Health System, Silver Spring, Maryland, United States, 20900
Description
The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.The Program Coordinator is responsible for managing and maintaining the organization's enterprise wide contract lifecycle management system. This involves tasks such as creating customizations to meet the organization's specific needs, managing user access and permissions, ensuring data accuracy and integrity, and providing training and support to users. They also help ensure that the system is set up properly, used effectively, and remains secure. As the organization's point person, they willy boost cross-department communication and efficiency by sharing best practices and collaborating with other stakeholders, such as legal and procurement teams. Focus includes Automation of Processes, Standardization, Improved Reporting, Real-time Monitoring, and Improved Data Quality. Additionally, the Project lead, based on expanding skill and expertise, will be tasked with supporting other platforms and financial tracking.Qualifications
Minimum EducationHigh school or GED required.Bachelor's degree in Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration preferred.Minimum Work Experience3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)
Required Skills/KnowledgeExcellent written and verbal communication skills.Experienced in department budget and personnel administration and communication.Computer Skills - Excel, Microsoft Word, Access, & PowerPoint
Functional AccountabilitiesSafetySpeak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Provide Operational OversightCoordinate administrative tasks consistent with workload requirements and available resources.
Participate in specified divisional operations and systems.
Recommend and participate in development of new processes and systems to meet departmental needs.
Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
Maintain and process employee time cards and attendance records.
Manage BudgetParticipate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary
Ensure availability of data for management decision making.
Committees and MeetingsCoordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
Coordinate correspondence and maintain extensive filing system.
Administrative SupportServe as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
Assist with updates to the website, maintain mailing lists, file logs.
Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.
Assist with other office duties as needed.
Organizational AccountabilitiesOrganizational Accountabilities (Staff)Organizational Commitment/IdentificationAnticipate and responds to customer needs; follows up until needs are met
Teamwork/CommunicationDemonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others' ideas and opinions
Performance Improvement/Problem-solvingContribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Cost Management/Financial ResponsibilityUse resources efficiently
Search for less costly ways of doing things
SafetySpeak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performancePrimary Location: Maryland-Silver Spring Other Locations: District of Columbia-Washington Work Locations: Inventa Towers 1 Inventa Place Silver Spring 20910 Job: Non-Clinical Professional Organization: Legal Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: 40 Job Posting: Oct 8, 2024, 8:51:19 PM Full-Time Salary Range: 57200 - 95347.2
The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.The Program Coordinator is responsible for managing and maintaining the organization's enterprise wide contract lifecycle management system. This involves tasks such as creating customizations to meet the organization's specific needs, managing user access and permissions, ensuring data accuracy and integrity, and providing training and support to users. They also help ensure that the system is set up properly, used effectively, and remains secure. As the organization's point person, they willy boost cross-department communication and efficiency by sharing best practices and collaborating with other stakeholders, such as legal and procurement teams. Focus includes Automation of Processes, Standardization, Improved Reporting, Real-time Monitoring, and Improved Data Quality. Additionally, the Project lead, based on expanding skill and expertise, will be tasked with supporting other platforms and financial tracking.Qualifications
Minimum EducationHigh school or GED required.Bachelor's degree in Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration preferred.Minimum Work Experience3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)
Required Skills/KnowledgeExcellent written and verbal communication skills.Experienced in department budget and personnel administration and communication.Computer Skills - Excel, Microsoft Word, Access, & PowerPoint
Functional AccountabilitiesSafetySpeak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Provide Operational OversightCoordinate administrative tasks consistent with workload requirements and available resources.
Participate in specified divisional operations and systems.
Recommend and participate in development of new processes and systems to meet departmental needs.
Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
Maintain and process employee time cards and attendance records.
Manage BudgetParticipate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary
Ensure availability of data for management decision making.
Committees and MeetingsCoordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
Coordinate correspondence and maintain extensive filing system.
Administrative SupportServe as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
Assist with updates to the website, maintain mailing lists, file logs.
Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.
Assist with other office duties as needed.
Organizational AccountabilitiesOrganizational Accountabilities (Staff)Organizational Commitment/IdentificationAnticipate and responds to customer needs; follows up until needs are met
Teamwork/CommunicationDemonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others' ideas and opinions
Performance Improvement/Problem-solvingContribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Cost Management/Financial ResponsibilityUse resources efficiently
Search for less costly ways of doing things
SafetySpeak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performancePrimary Location: Maryland-Silver Spring Other Locations: District of Columbia-Washington Work Locations: Inventa Towers 1 Inventa Place Silver Spring 20910 Job: Non-Clinical Professional Organization: Legal Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: 40 Job Posting: Oct 8, 2024, 8:51:19 PM Full-Time Salary Range: 57200 - 95347.2