Senior Portfolio Manager

Our StoryAvison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.OverviewResponsible for the financial and operational functions of a portfolios of six commercial office properties in the DC Metropolitan Area. Manager will be responsible for the oversight of building engineering and property admin personnel supporting these sites reporting to and in collaborating with the Real Estate Management Services Director. Act as liaison to property owners, tenants, contractors, and the AY team. Skill set includes property management, employee relations, financial and accounting oversight, client/tenant interactions, and construction project management.The base hourly rate is aligned with market data and is estimated between $135,000.00 - $170,000.00 per year, with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.ResponsibilitiesDirect the day-to-day activities in the markets of loss prevention, risk management, safety/security, maintenance, tenant relationships, and property operations.Formulation of operating income/expense budgets and capital budgets which reflect the owner's objectives for operating the property, cash flow requirements and leasing strategy. Additionally, accountability includes administration of budgets, operational review, and analysis of corrective action needed. Analyze and distribute monthly financial statements and reforecast reports including operating and capital variances with financial status and explanations for variances. Prepare special reporting requests for client requirements as needed.Administer leases on each project including promptly synopsizing new leases, reviewing all tenant billings, analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance, and performing landlord obligations. Interface with leasing representatives/brokers and assist to assure spaces are leased/re-leased promptly.Responsible for oversight and analyzing of the bidding and hiring of outside contractors for building improvement and tenant improvement work. Review bid packages and prepare capital approval forms for building improvements for owner consideration. Oversee the contracting, supervision, and approval of invoices for all goods/services required to maintain the properties up to company and owner standards. Coordinate building improvement work with architects and consultants as needed.Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Forecast and manage replacement of major capital expense items including HVAC system, roof systems, parking lot surfaces, etc. Make discretionary decisions in the event of emergency. Oversee renovations resulting from disasters and liaison with insurance adjusters to finalization of claim.Keep abreast of new technologies, systems and procedures related to property management. Travel as assigned. Perform other related duties as assigned.Organizational RelationshipsThis position reports directly to the Director of Property Management. Direct reports are property administrator and Building Engineers.Frequent contact with tenants, clients, owners, contractors, vendors/suppliers, representatives of other businesses, and members of the community. Coordinates the end-product of outside contractors and their staff working on-site. Involvement in the real estate professional community is a plus in this position.QualificationsCollege degree or specialized vocational/technical training is required. Course work in real estate is preferred. CSM, CPM, or RPA designation is preferred. Strong client relations skills.Eight years work in property management is required. Must have good knowledge of commercial real estate including a broad understanding of finance, leasing, legal, and marketing, construction, and the tenant relations requirements of managing commercial properties.PC literacy is required (MS Office). Familiarity with Yardi is preferred. Ability to analyze and synopsize a monthly financial statement and prepare detailed budgets and operating forecasts. Ability to note deviations from financial plan, determine causes and to provide recommendations to the owner on needed action plans.Strong written and verbal communications skills. Ability to understand and carry out industry specific written and oral direction. Positive, innovative approach to problem solving. Presents ideas in a clear, concise, understandable, and organized manner; negotiate, persuade, and modify opinion to reach the goals/objectives of the organization.Ability to work independently as a project leader and as a team member. Ability to relate well with others even while working at a distance without the benefit of personal contact. Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through.Ability to exercise judgment and discretion is critical to success. Must be professional at setting priorities and coping with competing demands.Excellent time-management and general organization skills. Previous supervisory experience is preferred. Neat, professional appearance.MEASURES OF PERFORMANCELevel of client and supervisor's satisfaction. The portfolio performance meets or exceeds its annual financial/operational goals.Completion of timely and accurate annual budgets, monthly financial reports and variance analysis. These reports should provide the client with a high quality and thorough understanding of the status of a property.Creativity and innovation in developing new approaches to enhance the value of a property.Optimum use of resources, cost-effective methods/procedures and cost-reduction efforts as balanced by activities related to expanding property revenues.Dependability and acceptance of increasing responsibility, as measured by either successful management of larger portfolios or more complex portfolios.Success at working with a wide range of clients, co-workers, vendors, and tenants. Level of professionalism displayed in work relationships.Success at working with minimal management attention and achieving the needed results with ease, speed, and quality.Workplace TypeHybridOur Equal Opportunity CommitmentAvison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.Benefits offered to full time W2 employees:Traditional and Roth 401k with generous employer match and immediate vesting12 weeks of Paid Parental Leave after one year of tenureMedical, Dental, Vision InsuranceCompany paid Life and AD&D InsuranceCompany paid Short & Long-Term DisabilityVoluntary Critical Illness and Accident CoverageHealthcare, Dependent Care, Commuter & Transit Pre-Tax BenefitsWellness programEmployee Assistance Program (EAP)Work-Life Balance:Competitive paid vacation days2 personal/wellness daysPaid holidays plus 2 floating holidaysAnnual volunteer day for Day of Giving

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