Executive Assistant

This job contributes to REI’s success by providing complex administrative assistance for 2 VPs in the Information Technology division. Ensures that the daily and ongoing administrative tasks are accomplished in a way that sustains REI’s business initiatives and priorities. Models and acts in accordance with REI’s guiding values and mission.ResponsibilitiesProvides administrative support of a complex and accountable nature.Acts as an extension of the executive in the operation of the daily affairs of the executive’s business.Responds to internal and external company contacts in the stead of the executive. This includes issues regarding the executive, the company’s operations, and its financial results.Reflects the executive’s style and company culture when carrying out activities.Schedules meetings, arranges appointments and manages executive’s calendar. Manages requests for an executive’s time and attention to internal and external issues. Ensure executive schedules are met while key issues and matters are addressed.Maintains a high level of service when directing inquiries away from the executive to help better manage their calendar and activities.Prepares and researches presentations, emails, announcements and other and correspondence and reflects executive’s style and professionalism.Carries out assignments relating to civic or committee activities of the executive. May at times help with personal activities.Coordinates travel, itineraries, meeting space and meeting materials.Answers telephone calls, email requests and written correspondence.Qualifications5+ years of administrative and clerical support experience, including previous experience assisting corporate managers and/or executives.Ability to operate office equipment including multi-line phone, photocopier, and fax machine.Ability to draft, proofread and edit documents for spelling, grammar, and punctuation.Ability to operate a personal computer using MS Office, including Outlook, Word, Excel, and PowerPoint.Ability to manage an executive’s calendar and make travel arrangements.Ability to use discretion when dealing with information of a sensitive or confidential nature.

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