VCOM
Director for Human Resources
VCOM, Auburn, Alabama, us, 36831
I.
Job Summary:The position functions as the Human Resources officer for the VCOM – Auburn Campus. Duties include employee administration, benefits administration, new employee orientation, payroll administration and support for the business office. The candidate will work collaboratively with other VCOM-campus Directors for Human Resources as well as the Campus Dean at the Auburn Campus. This position may also assist the Vice President for Finance with some budgeting tasks.
II.
Job Duties:
A. Employee AdministrationThese duties include originating and maintaining all employee files (including all new fiscal year changes and any successive updates); facilitating the completion of all faculty and staff activity reports; facilitating recruitment for vacant positions and maintaining all recruitment files (including job advertisements, interactions with job candidates and position offers); performing criminal and electronic media background checks; assisting in updating College faculty and staff handbooks; maintaining payroll and human resources information systems, and Excel workbooks utilized by Human Resources for reporting purposes; advising employees and supervisors on resolution of work-place conflicts, best practices related to disciplinary actions process, and other workplace issues. Confidentiality with handling sensitive employee information is imperative.
B. Benefits Administration
These duties include facilitating annual benefits reviews; participating in investigations of changes in fringe benefit programs offered by VCOM; participate in the annual benefits meetings for VCOM employees during open enrollment; maintaining and procuring needed or required benefit information; reconciling benefit expenditures to employee choices; and coordinating periodic benefits audits for accuracy and any legal changes or updates.
C. New Employee Orientation
These duties include assisting new employees with the completion of all required employment forms; performing verification checks for employment authorization; explanation of benefits options; assistance with benefits enrollments; and completion of the personnel file (including preparation for payroll, execution of all benefits enrollments and filing of all documents in the appropriate areas). Provide a summary of VCOM resources and resources available through collaborative institutions. Development welcome packets for new employees and announcements for current employees. Collaborate with Facilities, IT, Communications and Marketing to facilitate photographs, identification cards, building access and IT access.
D. Payroll Administration
Procure and process all changes to employees’ salaries or wages, deductions, withholdings, and hourly wage timesheets for the Auburn Campus by established deadlines so that semi-monthly payrolls can be paid on the first and sixteenth of each month. This position also will assist in providing account coding for expensing employees’ salaries and fringe benefits. This position will also serve as a back-up for payroll entry for the Louisiana, Carolinas and Virginia Campuses.
E. Training and EducationRemain current with changes in employment law, employee relations, fringe benefits and other human resource topics relevant to VCOM by attendance in conferences, meetings, seminars and webinars in addition to reading articles and publications.
F. Support Business Office
As part of the budgeting process for the upcoming fiscal year, update budget model Personnel Roster information. Data to be updated includes, but is not limited to, account coding for positions, salaries, fringe benefits, CME and dues, loan repayments and salary recoveries. This information needs to be verified and updated continually until the budget model is finalized for loading in the accounting system.
G. Perform other duties as assigned; of particular importance is to assist in preparing for accreditation visits by COCA.
III.
Required Qualifications:Education: Bachelor’s degree in Human Resources or related field. Licensure or certification: N/AExperience: Three or more years of experience practicing Human Resources
Skills required for this position:
Strong organizational and time-management skills
Ability to manage multiple priorities and meet deadlines
Ability to work quickly to complete high-volume duties in an accurate and timely manner
Detail-oriented
Ability to work courteously and effectively under pressure
Strong analytical skills and ability to solve moderately difficult problems
Excellent interpersonal and communication skills, and strong customer service skills
Ability to travel occasionally
Strong computer skills
Strong team player, willing to collaborate effectively with other campus Human Resources Directors.
Confidentiality
Commitment to company values
Preferences may be given to applicants who have the following skills or attributes:
Master’s Degree in Human Resources or related field
Certification as a Professional in Human Resources (PHR/SPHR/GPHR or SHRM equivalent).
One year’s experience processing payroll
The ability to learn and work within a college-wide integrated system
Successful candidate will be subject to a criminal history background check.
Regular, reliable or predictable attendance is a required function of the job.
IV.
Working Conditions and Efforts:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires a rapid pace, some days with long hours to meet expectations, long distance driving to rural sites, and the ability to organize, interpret, and utilize a large volume of information.
Work environment: Office environment. Outside travel required 5% of time. The noise level in the work environment is usually minimal, however the reception area with frequent visitors, phone calls and discussions may be distracting.
This position is classified as an exempt position because it requires that the candidate/employee exercise independent judgement and discretion regarding matters of significance.
Employment with VCOM is “at-will”. This means employment is for an indefinite period and it is subject to termination by the employee or by VCOM, with or without cause, with or without notice, and at any time. Nothing in this position description or any other policy of VCOM shall be interpreted to conflict with or to eliminate or modify in any way, the “at-will” employment status of VCOM employees.
V. VCOM Core Values:
The employee is expected to adhere to all VCOM policies. As the environment is a professional college, VCOM faculty / staff are expected to dress and behave in a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a person who obeys all laws and professional expectations of an upstanding citizen of the community. VCOM expects all employees to maintain a positive attitude in all working relationships with all VCOM departments, employees, medical students, prospective medical students, interns, and residents and to treat all other engaged in the duties of the employment, with mutual respect.
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Job Summary:The position functions as the Human Resources officer for the VCOM – Auburn Campus. Duties include employee administration, benefits administration, new employee orientation, payroll administration and support for the business office. The candidate will work collaboratively with other VCOM-campus Directors for Human Resources as well as the Campus Dean at the Auburn Campus. This position may also assist the Vice President for Finance with some budgeting tasks.
II.
Job Duties:
A. Employee AdministrationThese duties include originating and maintaining all employee files (including all new fiscal year changes and any successive updates); facilitating the completion of all faculty and staff activity reports; facilitating recruitment for vacant positions and maintaining all recruitment files (including job advertisements, interactions with job candidates and position offers); performing criminal and electronic media background checks; assisting in updating College faculty and staff handbooks; maintaining payroll and human resources information systems, and Excel workbooks utilized by Human Resources for reporting purposes; advising employees and supervisors on resolution of work-place conflicts, best practices related to disciplinary actions process, and other workplace issues. Confidentiality with handling sensitive employee information is imperative.
B. Benefits Administration
These duties include facilitating annual benefits reviews; participating in investigations of changes in fringe benefit programs offered by VCOM; participate in the annual benefits meetings for VCOM employees during open enrollment; maintaining and procuring needed or required benefit information; reconciling benefit expenditures to employee choices; and coordinating periodic benefits audits for accuracy and any legal changes or updates.
C. New Employee Orientation
These duties include assisting new employees with the completion of all required employment forms; performing verification checks for employment authorization; explanation of benefits options; assistance with benefits enrollments; and completion of the personnel file (including preparation for payroll, execution of all benefits enrollments and filing of all documents in the appropriate areas). Provide a summary of VCOM resources and resources available through collaborative institutions. Development welcome packets for new employees and announcements for current employees. Collaborate with Facilities, IT, Communications and Marketing to facilitate photographs, identification cards, building access and IT access.
D. Payroll Administration
Procure and process all changes to employees’ salaries or wages, deductions, withholdings, and hourly wage timesheets for the Auburn Campus by established deadlines so that semi-monthly payrolls can be paid on the first and sixteenth of each month. This position also will assist in providing account coding for expensing employees’ salaries and fringe benefits. This position will also serve as a back-up for payroll entry for the Louisiana, Carolinas and Virginia Campuses.
E. Training and EducationRemain current with changes in employment law, employee relations, fringe benefits and other human resource topics relevant to VCOM by attendance in conferences, meetings, seminars and webinars in addition to reading articles and publications.
F. Support Business Office
As part of the budgeting process for the upcoming fiscal year, update budget model Personnel Roster information. Data to be updated includes, but is not limited to, account coding for positions, salaries, fringe benefits, CME and dues, loan repayments and salary recoveries. This information needs to be verified and updated continually until the budget model is finalized for loading in the accounting system.
G. Perform other duties as assigned; of particular importance is to assist in preparing for accreditation visits by COCA.
III.
Required Qualifications:Education: Bachelor’s degree in Human Resources or related field. Licensure or certification: N/AExperience: Three or more years of experience practicing Human Resources
Skills required for this position:
Strong organizational and time-management skills
Ability to manage multiple priorities and meet deadlines
Ability to work quickly to complete high-volume duties in an accurate and timely manner
Detail-oriented
Ability to work courteously and effectively under pressure
Strong analytical skills and ability to solve moderately difficult problems
Excellent interpersonal and communication skills, and strong customer service skills
Ability to travel occasionally
Strong computer skills
Strong team player, willing to collaborate effectively with other campus Human Resources Directors.
Confidentiality
Commitment to company values
Preferences may be given to applicants who have the following skills or attributes:
Master’s Degree in Human Resources or related field
Certification as a Professional in Human Resources (PHR/SPHR/GPHR or SHRM equivalent).
One year’s experience processing payroll
The ability to learn and work within a college-wide integrated system
Successful candidate will be subject to a criminal history background check.
Regular, reliable or predictable attendance is a required function of the job.
IV.
Working Conditions and Efforts:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires a rapid pace, some days with long hours to meet expectations, long distance driving to rural sites, and the ability to organize, interpret, and utilize a large volume of information.
Work environment: Office environment. Outside travel required 5% of time. The noise level in the work environment is usually minimal, however the reception area with frequent visitors, phone calls and discussions may be distracting.
This position is classified as an exempt position because it requires that the candidate/employee exercise independent judgement and discretion regarding matters of significance.
Employment with VCOM is “at-will”. This means employment is for an indefinite period and it is subject to termination by the employee or by VCOM, with or without cause, with or without notice, and at any time. Nothing in this position description or any other policy of VCOM shall be interpreted to conflict with or to eliminate or modify in any way, the “at-will” employment status of VCOM employees.
V. VCOM Core Values:
The employee is expected to adhere to all VCOM policies. As the environment is a professional college, VCOM faculty / staff are expected to dress and behave in a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a person who obeys all laws and professional expectations of an upstanding citizen of the community. VCOM expects all employees to maintain a positive attitude in all working relationships with all VCOM departments, employees, medical students, prospective medical students, interns, and residents and to treat all other engaged in the duties of the employment, with mutual respect.
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