University of Hawaii System
Administrative and Fiscal Support Specialist (Pos#97404T)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
DescriptionTitle: Administrative and Fiscal Support SpecialistPosition Number: 0097404THiring Unit: VP Research and Innovation, Office of Indigenous Knowledge and Innovation (OIKI)Location: Manoa CampusDate Posted: October 17, 2024Closing Date: October 31, 2024 (Extended to November 22, 2024)Band: BSalary:
salary schedules and placement informationAdditional Salary Information: Commensurate with education and experience.Full Time/Part Time: Full TimeTemporary/Permanent: TemporaryOther Conditions: Annually renewable every July 1 contingent upon performance and availability of funds. This is not a remote position.Duties and Responsibilities**Provides administrative and fiscal support for the UH Center for Indigenous Innovation and Health Equity (CIIHE).**Assists in the preparation, review, and reconciliation of fiscal/administrative documents, including but not limited to, contracts, MOUs, RFPs, quotes, travel, and invoice processing.**Assists in the collection and analysis of fiscal, budget, and program data and prepares reports for management that inform the status of projects and spending.**Completes reports for organizational sponsors and supports with preparation of materials for grant submissions.**Assists in advising management, staff, and community partners on applicable University and RCUH policies and procedures. Provides additional assistance to community partners, as needed.**Assists with the planning and coordination of meetings, events, and projects.**Assists with drafting and reviewing memos, reports, correspondence, etc.**Ensures proper organization, retention and storage of pertinent records (e.g. establishing, maintaining and updating eFiles and archives).**Monitors and maintains UH CIIHE data management systems.Other duties as assigned.Minimum QualificationsPossession of a baccalaureate degree in Business Administration or related field and one year of progressively responsible professional experience with responsibilities related to fiscal, administrative, grants, and/or program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Functional knowledge of principles, practices and techniques in the area of financial/business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with financial/business administration.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial/business administration field of work.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.Demonstrated ability to operate a personal computer and apply word processing software.Desirable QualificationsExperience working with Native Hawaiian and Pacific Islander communities and/or community organizations.Prior experience with post-award administration of federal and/or state contracts and grants.Knowledge of UH and RCUH procurement and personnel procedures and policies.To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.Inquiries:OVPRI Human Resources; 808/956-8166; research@hawaii.eduEEO/AA, Clery Act, ADA The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
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salary schedules and placement informationAdditional Salary Information: Commensurate with education and experience.Full Time/Part Time: Full TimeTemporary/Permanent: TemporaryOther Conditions: Annually renewable every July 1 contingent upon performance and availability of funds. This is not a remote position.Duties and Responsibilities**Provides administrative and fiscal support for the UH Center for Indigenous Innovation and Health Equity (CIIHE).**Assists in the preparation, review, and reconciliation of fiscal/administrative documents, including but not limited to, contracts, MOUs, RFPs, quotes, travel, and invoice processing.**Assists in the collection and analysis of fiscal, budget, and program data and prepares reports for management that inform the status of projects and spending.**Completes reports for organizational sponsors and supports with preparation of materials for grant submissions.**Assists in advising management, staff, and community partners on applicable University and RCUH policies and procedures. Provides additional assistance to community partners, as needed.**Assists with the planning and coordination of meetings, events, and projects.**Assists with drafting and reviewing memos, reports, correspondence, etc.**Ensures proper organization, retention and storage of pertinent records (e.g. establishing, maintaining and updating eFiles and archives).**Monitors and maintains UH CIIHE data management systems.Other duties as assigned.Minimum QualificationsPossession of a baccalaureate degree in Business Administration or related field and one year of progressively responsible professional experience with responsibilities related to fiscal, administrative, grants, and/or program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Functional knowledge of principles, practices and techniques in the area of financial/business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with financial/business administration.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial/business administration field of work.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.Demonstrated ability to operate a personal computer and apply word processing software.Desirable QualificationsExperience working with Native Hawaiian and Pacific Islander communities and/or community organizations.Prior experience with post-award administration of federal and/or state contracts and grants.Knowledge of UH and RCUH procurement and personnel procedures and policies.To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.Inquiries:OVPRI Human Resources; 808/956-8166; research@hawaii.eduEEO/AA, Clery Act, ADA The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr