University of Hawaii System
Fiscal Manager (#81677)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
DescriptionTitle:
Administrative Support - Fiscal ManagerPosition Number:
0081677Hiring Unit:
College of Tropical Agriculture & Human Resilience (CTAHR), Office of AdministrationLocation:
UH at Manoa, Gilmore HallDate Posted:
10/31/2024Closing Date:
11/17/2024Band:
CSalary:
salary schedules and placement informationFull Time/Part Time:
Full-timeMonth:
11-monthTemporary/Permanent:
Permanent
Duties and ResponsibilitiesServes as CTAHR Chief Fiscal Administrator. Provides professional fiscal support and responsible for providing solutions on a wide range of fiscal activities and unique situations due to agricultural nature and state-wide distribution of programs/staff.Serves as chief resource support for providing broad knowledge of theories, concepts and principles of fiscal management to serve the mission, objectives and current issues of CTAHR; serves units statewide.Responsible for assigning, coordinating, providing training for and reviewing the work of subordinates; responsible for evaluating performance and takes corrective action as necessary.Comprehensive knowledge of sponsored project research administration to ensure compliance with applicable UH, RCUH, State, and Federal policies, regulations, laws, and collective bargaining agreements.Responsible for the oversight/management/distribution of all awarded extramural funds, appropriated institutional funds, and appropriated federal formula funds associated with being the Land Grant College for the State of Hawai`i.Responsible for identification of potential fiscal issues. Provides evaluation/synthesis of data, advising, and alternate solutions and/or recommendations to the unit heads.Develops/improves necessary internal policies, procedures, systems and controls to increase effectiveness and efficiency of CTAHR fiscal operations. Makes recommendations, conducts reviews/audits in support of programs, counties, departments, and units.Responsible for developing and conducting college-wide training of all administrative/support staff and applicable faculty/PI located statewide – O`ahu, Kaua`i, Moloka`i, Maui, and Hawai`i Island on UH, RCUH, and CTAHR fiscal standards and procedures.Coordinates and/or oversees the preparation and/or analysis of budgets for sponsored project research administration purposes.Resolves complaints on operational and administrative matters in accordance with current policies, procedures, and directives as required.Develops and presents special written or oral reports and makes recommendations to management and/or other personnel as requested.Represents the college on committees relating to fiscal policies, special projects, and development of university-wide fiscal management systems/forms/policies/procedures.Serves as subject matter expert responsible for reviews, analysis, evaluation and recommendations pertaining to sponsored project research administration that can/will have significant impact on CTAHR.Serves as main point of contact for all fiscal audits and reviews conducted in CTAHR and supervises or conducts the preparation of audit responses.Other duties as assigned.Minimum QualificationsPossession of a baccalaureate degree in Business Administration, Finance, Accounting or related field and 6 years of progressively responsible professional experience with responsibilities for accounting, fiscal administration and management; or equivalent education/training or experience.Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned specialty area(s), including business administration, accounting and/or sponsored project research administration.Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with accounting, sponsored project research administration, personnel administration, organization and management.Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing software.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Five years of experience in managing and directing a staff/team in providing a wide range of services.Experience working with federal, state and UH auditors and addressing audit inquiries and findings.Strong interpersonal and communication skills and the ability to exercise judgement, tact, and discretion in applying and explaining policies and procedures.Desirable QualificationsKnowledge of the organization, operating relationships of a doctoral degree granting university engaged in research.Some knowledge of the UH structure, administrative procedures, collective bargaining contracts, and relevant practices.Demonstrated ability to successfully lead an administrative team.To Apply:Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.Inquiries:
Parwinder Grewal;
pgrewal@hawaii.eduEEO/AA, Clery Act, ADA The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/CTAHR Diversity, Equity, and Inclusion Statement:
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
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Administrative Support - Fiscal ManagerPosition Number:
0081677Hiring Unit:
College of Tropical Agriculture & Human Resilience (CTAHR), Office of AdministrationLocation:
UH at Manoa, Gilmore HallDate Posted:
10/31/2024Closing Date:
11/17/2024Band:
CSalary:
salary schedules and placement informationFull Time/Part Time:
Full-timeMonth:
11-monthTemporary/Permanent:
Permanent
Duties and ResponsibilitiesServes as CTAHR Chief Fiscal Administrator. Provides professional fiscal support and responsible for providing solutions on a wide range of fiscal activities and unique situations due to agricultural nature and state-wide distribution of programs/staff.Serves as chief resource support for providing broad knowledge of theories, concepts and principles of fiscal management to serve the mission, objectives and current issues of CTAHR; serves units statewide.Responsible for assigning, coordinating, providing training for and reviewing the work of subordinates; responsible for evaluating performance and takes corrective action as necessary.Comprehensive knowledge of sponsored project research administration to ensure compliance with applicable UH, RCUH, State, and Federal policies, regulations, laws, and collective bargaining agreements.Responsible for the oversight/management/distribution of all awarded extramural funds, appropriated institutional funds, and appropriated federal formula funds associated with being the Land Grant College for the State of Hawai`i.Responsible for identification of potential fiscal issues. Provides evaluation/synthesis of data, advising, and alternate solutions and/or recommendations to the unit heads.Develops/improves necessary internal policies, procedures, systems and controls to increase effectiveness and efficiency of CTAHR fiscal operations. Makes recommendations, conducts reviews/audits in support of programs, counties, departments, and units.Responsible for developing and conducting college-wide training of all administrative/support staff and applicable faculty/PI located statewide – O`ahu, Kaua`i, Moloka`i, Maui, and Hawai`i Island on UH, RCUH, and CTAHR fiscal standards and procedures.Coordinates and/or oversees the preparation and/or analysis of budgets for sponsored project research administration purposes.Resolves complaints on operational and administrative matters in accordance with current policies, procedures, and directives as required.Develops and presents special written or oral reports and makes recommendations to management and/or other personnel as requested.Represents the college on committees relating to fiscal policies, special projects, and development of university-wide fiscal management systems/forms/policies/procedures.Serves as subject matter expert responsible for reviews, analysis, evaluation and recommendations pertaining to sponsored project research administration that can/will have significant impact on CTAHR.Serves as main point of contact for all fiscal audits and reviews conducted in CTAHR and supervises or conducts the preparation of audit responses.Other duties as assigned.Minimum QualificationsPossession of a baccalaureate degree in Business Administration, Finance, Accounting or related field and 6 years of progressively responsible professional experience with responsibilities for accounting, fiscal administration and management; or equivalent education/training or experience.Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned specialty area(s), including business administration, accounting and/or sponsored project research administration.Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with accounting, sponsored project research administration, personnel administration, organization and management.Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing software.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Five years of experience in managing and directing a staff/team in providing a wide range of services.Experience working with federal, state and UH auditors and addressing audit inquiries and findings.Strong interpersonal and communication skills and the ability to exercise judgement, tact, and discretion in applying and explaining policies and procedures.Desirable QualificationsKnowledge of the organization, operating relationships of a doctoral degree granting university engaged in research.Some knowledge of the UH structure, administrative procedures, collective bargaining contracts, and relevant practices.Demonstrated ability to successfully lead an administrative team.To Apply:Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.Inquiries:
Parwinder Grewal;
pgrewal@hawaii.eduEEO/AA, Clery Act, ADA The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/CTAHR Diversity, Equity, and Inclusion Statement:
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
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