Administrative Assistant - U.S. Sales

Job Description:The Sales Administrator position is essential to facilitate the daily office activities and support Sales activities. The daily practices may cover the office admin, internal/external customer event and meeting arrangements, travel coordination, marketing event support and other tasks assigned by the Sales office. Providing support to sales activities is a strong plus, including support for new account setup, customer operational inquiry, purchase order tracking, and communication, regular order summary, and other reports to support sales activities. The successful candidate should be able to handle multiple tasks simultaneously in an organized way and have strong interpersonal skills including communication, problem-solving, time management, and negotiation, willing to work with diverse internal and external teams at multiple global locations. Relieves the VP of Operations and Site Manager of administrative functions to increase the time they have available for executive-level responsibilities. Handles details of a highly confidential and critical nature.Essential Duties and Responsibilities:Receive visitors, arrange appointments, schedule meetings, and answer telephone calls.Coordinate meetings and control the calendars: ensure that meetings happen on time and follow-up meetings are set up if necessary.Participate in all staff meetings and summarize the meetings and action items.Help the VP manage the organization's tasks through the meeting calendar and follow-up with managers and employees in the organization.Identify urgency, get to know the organization and the various officials, understand the goals of the meetings and their importance.Organize, take responsibility for processes, audit budgets, and take responsibility for projects.Make travel reservations; order supplies, equipment, and services; set up and maintain appropriate files, records, and schedules.Hold company credit card, responsible for a timely credit card reconciliation process through working with the Finance department.Determine priority for own work as well as that of incoming mail and calls.Working Conditions:Assignment Co-Working Environment - Works under minimal direction, utilizing considerable organization skills. Prioritizes and handles multiple actions simultaneously with frequent interruptions and critical time constraints. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. A wide degree of creativity and latitude is expected. Requires thorough knowledge of company operations, policies, and procedures.Accountability/Discretion:

Assignments received in the form of results expected and the employee has considerable freedom to decide work priorities and procedures to follow. Relies on experience and judgment to plan and accomplish goals.Working Relationships:

Coordinate activities between internal departments and external organizations.Supervision:

Reports to the VP of operations. May direct and lead the work of others.Conditions:

Normal office environment; must organize and manage highly confidential information.Job Requirements:Native English speaking. 2nd language (Hebrew/Chinese/Japanese) is a plus.College diploma as minimum requirement; bachelor's degree in business administration, international trade, or logistics is preferred.Previous experience in Sales administration or a similar job preferred if experience includes managing travels and budgets.Excellent interpersonal skills (communication, problem-solving, time management, and negotiation) are required.Pleasant personality, team-player spirit, patient, detail-oriented, and supportive.Good computer & IT skills, familiar with Microsoft Office and Windows system. Advantage if work experience includes working with SAP systems.Requires experience working with senior-level executives, administrative experience of managing VP office.Experience in a similar environment, a high-tech company, or a large company is preferred.Excellent skills in all Office software including Excel and PowerPoint.Must have considerable experience working with customers, vendors, visitors, and other dignitaries.Excellent communication skills, organization skills, ability to work in a complex, data-rich, fast-paced, and frequently changing environment.Compensation Range:

$67,000- $83,500 *Tower Semiconductor encourages inquiries from talent at all levels where pay will be based on experience*

#J-18808-Ljbffr