State of Illinois
Contractor Badging Compliance Coordinator (OFFICE COORDINATOR)
State of Illinois, Springfield, Illinois, us, 62777
Agency: Department of RevenueClass Title: OFFICE COORDINATOR - 30025Skill Option: Keyboarding , Opt 2Bilingual Option: NoneClosing Date/Time: 11/20/2024 11:59pmSalary: $3,971-$5,243/monthly (Anticipated Salary for Non-State $3,971)Job Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 42230
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Revenue (IDOR) is seeking to hire an Office Coordinator to serve as the Division’s Contractor Badging Compliance Coordinator. This position is directly under the Property Management Division Manager in Administrative Services. The individual will coordinate, prepare, and track the paperwork for outside contractors that perform Property Management functions for IDOR at the Willard Ice Building. The ideal candidate will be able to perform a variety of highly complex and specialized assignments, including extensive work with spreadsheets and databases. The individual must be highly organized to be able to meet statutory guidelines and be able to easily shift mindset from one project to another. Extensive knowledge of office practices, procedures, and general computer programs is required. All interested individuals are encouraged to apply.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
Essential Functions
Under direction, serves as the Division’s liaison and security clearance facilitator between IDOR and outside vendors/contractors who perform Property Management functions for IDOR.Serves as coordinator for the work order process.Provides complex secretarial and specialized office support functions for the Division.Performs administrative “housekeeping” duties.Serves as the Division Timekeeper.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, -OR- completion of high school and two years of related office experience, -OR- two years of independent business experience.Requires the ability to keyboard accurately at 30 wpm.
Preferred Qualifications
Intermediate proficiency using Microsoft Excel or similar spreadsheet software.Two (2) years of experience working in a customer service environment.One (1) year of professional experience writing and implementing written instructions and/or procedures.Two (2) years of experience coordinating multiple (projects, assignments) to meet deadlines.Two (2) years of experience following established procedures to complete work assignments.One (1) year of experience monitoring work orders for completion.Intermediate proficiency using Microsoft Word or similar word processing software.
Conditions of Employment
Requires the ability to successfully complete a tax compliance and fingerprint-based background check.Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.Requires the ability to stand for extended periods of time, climb ladders, reach above shoulder level, bend, stoop and walk for extended periods of time.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Work Hours: 7:30am-4:00pm, Monday-Friday
Work Location: IL Department of Revenue
Property Management
101 W Jefferson St, Springfield, Illinois, 62702
Agency Contact:
REV.PostingQuestions@Illinois.gov
Illinois Department of Revenue - Human Resources
Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702
PHONE- 217-782-7064
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com
Tracking #36588
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 42230
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Revenue (IDOR) is seeking to hire an Office Coordinator to serve as the Division’s Contractor Badging Compliance Coordinator. This position is directly under the Property Management Division Manager in Administrative Services. The individual will coordinate, prepare, and track the paperwork for outside contractors that perform Property Management functions for IDOR at the Willard Ice Building. The ideal candidate will be able to perform a variety of highly complex and specialized assignments, including extensive work with spreadsheets and databases. The individual must be highly organized to be able to meet statutory guidelines and be able to easily shift mindset from one project to another. Extensive knowledge of office practices, procedures, and general computer programs is required. All interested individuals are encouraged to apply.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
Essential Functions
Under direction, serves as the Division’s liaison and security clearance facilitator between IDOR and outside vendors/contractors who perform Property Management functions for IDOR.Serves as coordinator for the work order process.Provides complex secretarial and specialized office support functions for the Division.Performs administrative “housekeeping” duties.Serves as the Division Timekeeper.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, -OR- completion of high school and two years of related office experience, -OR- two years of independent business experience.Requires the ability to keyboard accurately at 30 wpm.
Preferred Qualifications
Intermediate proficiency using Microsoft Excel or similar spreadsheet software.Two (2) years of experience working in a customer service environment.One (1) year of professional experience writing and implementing written instructions and/or procedures.Two (2) years of experience coordinating multiple (projects, assignments) to meet deadlines.Two (2) years of experience following established procedures to complete work assignments.One (1) year of experience monitoring work orders for completion.Intermediate proficiency using Microsoft Word or similar word processing software.
Conditions of Employment
Requires the ability to successfully complete a tax compliance and fingerprint-based background check.Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.Requires the ability to stand for extended periods of time, climb ladders, reach above shoulder level, bend, stoop and walk for extended periods of time.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Work Hours: 7:30am-4:00pm, Monday-Friday
Work Location: IL Department of Revenue
Property Management
101 W Jefferson St, Springfield, Illinois, 62702
Agency Contact:
REV.PostingQuestions@Illinois.gov
Illinois Department of Revenue - Human Resources
Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702
PHONE- 217-782-7064
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com
Tracking #36588