A045 Administrative Assistant I-II

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties:Administrative Assistant IAnswers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Prepares and distributes correspondence.Receives, sorts, opens, evaluates content, and distributes mail.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.Performs other job responsibilities as assigned.Administrative Assistant II Includes all duties listed above in addition to the followingAssists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.