Texas Department of Transportation
Office Manager I - Shackelford County
Texas Department of Transportation, Albany, Texas, United States, 76420
Position Information
TxDOT's Abilene District is looking for an Office Manager I (Maintenance Support Tech I) in the Shackelford County Maintenance Office. If you are looking to build a career, you have come to the right place!
At TxDOT we strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits.
For a complete list of our total compensation package please visit our website at: Hidden Benefits
To view benefits available to all State of Texas employees visit: Benefits-at-a-Glance
Also, check out a few of our employees' testimonies of why they've chosen TxDOT: Why we choose TxDOT
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement PlansAlternative and/or Flexible Work SchedulesPaid Leave and HolidaysHealth Premiums paid at 100% for Full-Time EmployeesOn-the-Job TrainingTuition Assistance ProgramHolistic Wellness Program with Leave IncentivesCareer Development and Advancement OpportunitiesFamily-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)
Position Description
Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
•Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
•Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
•Assists in preparing monthly and final maintenance contract estimates.
•Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
•Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
•Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
•Maintains equipment service records.
•Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
•Maintains radio contact with field units; responds to assists with emergency situations as required.
•Monitors and assists with data entry for maintenance contract record keeping.
•Monitors the use of equipment and transfers.
•Prepares and distributes correspondence.
•Prepares and distributes correspondence.
•Processes change orders, supplemental agreements, and extra work orders.
•Receives, sorts, opens, evaluates content and distributes mail.
•Reviews and processes records of completed maintenance projects.
•Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
•Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
•Processes receipts and invoices for payment.
•Performs other job responsibilities as assigned.
Minimum Qualifications:
Education : High School Grad or Equivalent in general education.
Experience:
None
Licenses and Certifications : Valid driver's license. This position requires driving a state vehicle.
Competencies:
•Office management practices and procedures
•Applicable computer systems and applications
•Inventory/stock control procedures
•Applicable industry safety standards, guidelines, and specification codes
•Purchasing methods and procedures
•Maintaining effective working relationships with others
•Dealing courteously and effectively with the public
•Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
•Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
•Preparing and maintaining confidential and sensitive records, files and reports
•Using computers and applicable programs, applications, and systems
•Maintaining a safe and effective working relationship with others
•Follow verbal and written instructions
•Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
•Protects sensitive and confidential information
Physical Requirements and Working Conditions:
•Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
•Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
•Sitting - prolonged periods of time
•Standing-prolonged periods of time
•Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
•Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT
•Work hours can be outside of normal work hours of Monday thru Thursday 7:00 to 5:30, including holidays and weekends.
•Must be able to report for duty during inclement weather and during emergency situations within 30 minutes of notification.
TxDOT's Abilene District is looking for an Office Manager I (Maintenance Support Tech I) in the Shackelford County Maintenance Office. If you are looking to build a career, you have come to the right place!
At TxDOT we strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits.
For a complete list of our total compensation package please visit our website at: Hidden Benefits
To view benefits available to all State of Texas employees visit: Benefits-at-a-Glance
Also, check out a few of our employees' testimonies of why they've chosen TxDOT: Why we choose TxDOT
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement PlansAlternative and/or Flexible Work SchedulesPaid Leave and HolidaysHealth Premiums paid at 100% for Full-Time EmployeesOn-the-Job TrainingTuition Assistance ProgramHolistic Wellness Program with Leave IncentivesCareer Development and Advancement OpportunitiesFamily-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)
Position Description
Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
•Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
•Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
•Assists in preparing monthly and final maintenance contract estimates.
•Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
•Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
•Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
•Maintains equipment service records.
•Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
•Maintains radio contact with field units; responds to assists with emergency situations as required.
•Monitors and assists with data entry for maintenance contract record keeping.
•Monitors the use of equipment and transfers.
•Prepares and distributes correspondence.
•Prepares and distributes correspondence.
•Processes change orders, supplemental agreements, and extra work orders.
•Receives, sorts, opens, evaluates content and distributes mail.
•Reviews and processes records of completed maintenance projects.
•Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
•Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
•Processes receipts and invoices for payment.
•Performs other job responsibilities as assigned.
Minimum Qualifications:
Education : High School Grad or Equivalent in general education.
Experience:
None
Licenses and Certifications : Valid driver's license. This position requires driving a state vehicle.
Competencies:
•Office management practices and procedures
•Applicable computer systems and applications
•Inventory/stock control procedures
•Applicable industry safety standards, guidelines, and specification codes
•Purchasing methods and procedures
•Maintaining effective working relationships with others
•Dealing courteously and effectively with the public
•Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
•Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
•Preparing and maintaining confidential and sensitive records, files and reports
•Using computers and applicable programs, applications, and systems
•Maintaining a safe and effective working relationship with others
•Follow verbal and written instructions
•Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
•Protects sensitive and confidential information
Physical Requirements and Working Conditions:
•Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
•Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
•Sitting - prolonged periods of time
•Standing-prolonged periods of time
•Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
•Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT
•Work hours can be outside of normal work hours of Monday thru Thursday 7:00 to 5:30, including holidays and weekends.
•Must be able to report for duty during inclement weather and during emergency situations within 30 minutes of notification.