Ohio Department of Commerce
Sourcing Analyst (Beightler Armory)
Ohio Department of Commerce, Columbus, Ohio, United States, 43224
What You'll Do:
Under general supervision of the Sourcing Supervisor, reviews & analyzes proposed Architect and Engineering (A/E), Construction Management (CM) and personal service contracts & amendments to ensure accuracy & for adherence to agency, state, federal statutes, regulations, rules, policies and/or proceduresResponds to inquiries from contractors, A/E's, construction managers and project coordinatorsProvides direction in completing required forms & documents, makes recommendations & negotiates necessary changes & adjustments, processes construction schedule of values, subcontractor & material supplier declarationCoordinates & consults with participating offices (i.e., Facility Management, State Fiscal Office) and other entities representing other funding sources and prepares legally binding contracts for approvalReceives & opens formal bids & proposals in accordance with established proceduresCompiles information for Controlling Board review & approvalEnters purchasing information into the Ohio Administrative Knowledge System (OAKS) FIN and CIProcesses invoices & change orders, maintains budgetary controls (e.g., increase/decrease amounts specified in contract or purchase order)Processes liability insurance certificate updates, organizes & maintains various documents for projects, handles problems/issues arising during project life cycle & follow-up on issues and concerns.Provides technical assistance in preparation of newspaper advertisement for competitively bid projects, bidders list, bid tabulation, notice to proceed and contract encumbrance; assists in review of state & federal laws, regulations & policies affecting construction contractingProvides mandatory use & compliance review (e.g. MBE/EDGE, OPI, OOD, CRP, OSS)Travels to attend and facilitate public pre-bid and bid opening meetings.Provides program monitoring to ensure compliance by contractors in the submission of required documentation (i.e., wage rates, EEO certification, workers compensation certificate, schedules, bid bonds, required insurance, prevailing wage and EDGE requirements) included in sealed competitive bids and pay requestAssists in the development & maintaining of construction contract tracking system for reporting, amendments, cancellations, extensions, pay requests, and any other entity associated with on-going contracts.Performs other related duties as assigned (e.g., travels to attend meetings, conferences, and trainings; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical CoverageFree Dental, Vision and Basic Life Insurance premiums after completion of eligibility periodPaid time off, including vacation, personal, sick leave and 11 paid holidays per yearChildbirth, Adoption, and Foster Care leaveEducation and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications. The ideal candidate, at minimum, must meet one of the following options.
Completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.OR
At least 18 months experience in purchasing/procurement/sourcing.OR
At least 6 mos. exp. as Sourcing Associate, 64511.OR
The equivalent of Minimum Class Qualifications for Employment noted above.
Knowledge of:
Public relations*; sourcing principles; state & agency sourcing policies, procedures & regulations*, ERP systems* (e.g., OAKS FIN)
Skill in:
Operation of electronic devices (e.g., computer, tablet, cell phone); applicable software applications (e.g., spreadsheets, databases, word processing); OAKS BI reporting*.
Ability to
Define problems, collect data, establish facts & draw valid conclusions; gather, collate & classify information according to established method; calculate fractions, decimals & percentages; write routine business correspondence & reports following standard procedures; identify noncompliance & formulate response; give verbal instructions associated with sourcing procedures; develop & maintain good rapport with internal agency customers & vendors.
Pay Information
This position is in the State of Ohio's Bargaining Unit Pay Schedule, Pay Range 28. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $31.97 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.
Pay Range 28
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Hourly
$21.97
$22.55
$23.12
$23.79
$24.66
$25.61
$26.72
Annual
$45,698
$46,904
$48,090
$49,483
$51,293
$53,269
$55,578
Month of employment
At Hire
6 months
18 months
30 months
42 months
54 months
66 months
Job Skills:
Purchasing, Stores, Inventory
Under general supervision of the Sourcing Supervisor, reviews & analyzes proposed Architect and Engineering (A/E), Construction Management (CM) and personal service contracts & amendments to ensure accuracy & for adherence to agency, state, federal statutes, regulations, rules, policies and/or proceduresResponds to inquiries from contractors, A/E's, construction managers and project coordinatorsProvides direction in completing required forms & documents, makes recommendations & negotiates necessary changes & adjustments, processes construction schedule of values, subcontractor & material supplier declarationCoordinates & consults with participating offices (i.e., Facility Management, State Fiscal Office) and other entities representing other funding sources and prepares legally binding contracts for approvalReceives & opens formal bids & proposals in accordance with established proceduresCompiles information for Controlling Board review & approvalEnters purchasing information into the Ohio Administrative Knowledge System (OAKS) FIN and CIProcesses invoices & change orders, maintains budgetary controls (e.g., increase/decrease amounts specified in contract or purchase order)Processes liability insurance certificate updates, organizes & maintains various documents for projects, handles problems/issues arising during project life cycle & follow-up on issues and concerns.Provides technical assistance in preparation of newspaper advertisement for competitively bid projects, bidders list, bid tabulation, notice to proceed and contract encumbrance; assists in review of state & federal laws, regulations & policies affecting construction contractingProvides mandatory use & compliance review (e.g. MBE/EDGE, OPI, OOD, CRP, OSS)Travels to attend and facilitate public pre-bid and bid opening meetings.Provides program monitoring to ensure compliance by contractors in the submission of required documentation (i.e., wage rates, EEO certification, workers compensation certificate, schedules, bid bonds, required insurance, prevailing wage and EDGE requirements) included in sealed competitive bids and pay requestAssists in the development & maintaining of construction contract tracking system for reporting, amendments, cancellations, extensions, pay requests, and any other entity associated with on-going contracts.Performs other related duties as assigned (e.g., travels to attend meetings, conferences, and trainings; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical CoverageFree Dental, Vision and Basic Life Insurance premiums after completion of eligibility periodPaid time off, including vacation, personal, sick leave and 11 paid holidays per yearChildbirth, Adoption, and Foster Care leaveEducation and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications. The ideal candidate, at minimum, must meet one of the following options.
Completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.OR
At least 18 months experience in purchasing/procurement/sourcing.OR
At least 6 mos. exp. as Sourcing Associate, 64511.OR
The equivalent of Minimum Class Qualifications for Employment noted above.
Knowledge of:
Public relations*; sourcing principles; state & agency sourcing policies, procedures & regulations*, ERP systems* (e.g., OAKS FIN)
Skill in:
Operation of electronic devices (e.g., computer, tablet, cell phone); applicable software applications (e.g., spreadsheets, databases, word processing); OAKS BI reporting*.
Ability to
Define problems, collect data, establish facts & draw valid conclusions; gather, collate & classify information according to established method; calculate fractions, decimals & percentages; write routine business correspondence & reports following standard procedures; identify noncompliance & formulate response; give verbal instructions associated with sourcing procedures; develop & maintain good rapport with internal agency customers & vendors.
Pay Information
This position is in the State of Ohio's Bargaining Unit Pay Schedule, Pay Range 28. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $31.97 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.
Pay Range 28
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Hourly
$21.97
$22.55
$23.12
$23.79
$24.66
$25.61
$26.72
Annual
$45,698
$46,904
$48,090
$49,483
$51,293
$53,269
$55,578
Month of employment
At Hire
6 months
18 months
30 months
42 months
54 months
66 months
Job Skills:
Purchasing, Stores, Inventory