Northcentral Florida
Specialist, Sponsored Projects
Northcentral Florida, Miami Beach, Florida, us, 33119
Salary:
$60,000.00 - $65,000.00 Annually
Location :
5800 Bay Shore Road Sarasota
Job Type:
Full-Time
Job Number:
00472
Division:
Office of Research & Grants-E&G
Opening Date:
11/04/2024
Closing Date:
1/6/2025 11:59 PM Eastern
Description
This position will help provide expertise in sponsored projects' finance, specifically Banner financial management,budgeting, expense review, and reporting, as well as with proposal budget creation.Examples of Duties
Provide financial administration to a select portfolio of sponsored projects with the Office of Research Programs & Service (ORPS). This could include:Verifies allowability of costs. Requests set up an awarded grant/contract/agreement budget in BANNER. Budget management. Budget and cost transfers. Personnel appointments on grants and contracts.Purchasing for grants/contracts/agreements. No-cost extensions.Reconciliation of expenditures on grants/contracts/agreements. Progress reports on expenditures for PIs. Cost Sharing / Matching monitoring. Conflict of Financial Interest Policy. Procedures and RCR Training as it relates toresearch. Effort reporting. Closeouts and record maintenance according to state and federal regulations.
In addition, the Specialist is responsible for post-award financial administration of all awards in Banner, including budget creation, maintenance, and closeout. The Specialist will also be responsible for timely submission of sponsorinvoices, including interaction with Federal and State sponsor websites and databases for timely submission of financial reports and assistance of programmatic reporting, as requested.
As needed and as available, the Specialist may be called on to assist with pre-award budget creation and/or budget review prior to proposal submission, in coordination with the Director of ORPS.
The Sponsored Projects Specialist will be responsible for ensuring that financial transactions within their assigned awards portfolio adhere to federal and state laws, statutes, and regulations, sponsor-specific guidelines, NewCollege of Florida internal policies and procedures, as well as generally accepted accounting principles. From time-to-time, the Specialist may assist the ORPS Director in policy-making exercises around new policies, procedures, and guidance for New College related to sponsored projects management.
The Specialist will be asked to assist the ORPS Director with Professional Development opportunities for New College faculty and staff related to the management of sponsored projects.
The Specialist will regularly interact with professionals at our sponsoring agencies, at the federal and state level, as well as non-profits, foundations, and businesses. These typically relate to financial matters, including allowable expenses, reallocation of budgets, and inquiries around reporting, extensions, etc. The Specialist will also work with stakeholders across campus: project personnel, fiscal liaisons, staff in accounting/procurement/Foundation/etc., to ensure that funds are being expended in a way that is allowable, allocable, and appropriate.
The incumbent will work within a Standard Operating Procedure of the position, to ensure that like funds are treated the same in like circumstances, and that all sponsored projects are treated in a similar fashion, regardless of sponsor, PI, etc., within the requirements of the sponsor guidelines. That said, every sponsored project is unique upon itself and unique circumstances do arise, so questions are regularly brought to the immediate supervisor for discussion, to explore options, consult stakeholders and perhaps outside opinions, before making a decision.
Fiscal Liaison Duties:Budget - tracking budget is a major part of the duties.Monitors organizational codes and funding sources monthly to ensure payment accuracy and to ensure budgets for each category are maintained and/or deficits reported and corrected. This position will prepare financialreports, and develop/maintain summarized expenditure data. Assist in developing the annual operating budget.Finance & Administration - Reconciles internal financial records with monthly Banner reports; reviews departmental ledgers and prepares summary reports.
Ensures timely and accurate reporting of financial information to the Directors.Analyzes current fiscal year spending; and prepares year-end closing data.
Human Resource Policies and Procedures - coordinates HR transactions:new hire actions, terminations, leave of absences, records and files, timesheets, maintaining employee files, payroll sign-up, etc. Liaison for Human Resources to resolve problems or questions associated with appointments and payroll matters. Coordinates recruitment/selection activities for vacancies. Communicate to management when there are issues/problems with employees.
This position is privy to confidential information and responsible for ensuring the privacy and confidentiality of those files and/or verbal/printed information in their possession and control consistent with Federal and State laws, andCollege policy.
Information Technology: Complete IT forms to onboarding and terminateemployees. Provide contact information to employees for questions/concernsregarding the department.
Procurement: Manages purchasing functions, including purchasing cards.Stay informed on all new/current vendors; requesting W-9 and Certificate of Liability Insurance.
Other duties as assignedMinimum Qualifications
Master's degree in appropriate area and 1 year of related experience or a Bachelor'sdegree in appropriate area and 3 years of related experience.Preferred Qualifications
At least one year of professional work experience in the managing of externally funded sponsored projects accounts/programs.Additional years of related and/or higher education experience.Experience using Microsoft Office products, specifically Excel; experience using Adobe suite of products, specifically Acrobat; ability to multitask well under pressure, simultaneously handling a variety of projects and prioritizing tasks to meet deadlines; ability to produce detailed, accurate work.Excellent organizational and time management skills; experience using financial systems, specifically Banner and Argos
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
Benefits vary by position, please visit for more information.
$60,000.00 - $65,000.00 Annually
Location :
5800 Bay Shore Road Sarasota
Job Type:
Full-Time
Job Number:
00472
Division:
Office of Research & Grants-E&G
Opening Date:
11/04/2024
Closing Date:
1/6/2025 11:59 PM Eastern
Description
This position will help provide expertise in sponsored projects' finance, specifically Banner financial management,budgeting, expense review, and reporting, as well as with proposal budget creation.Examples of Duties
Provide financial administration to a select portfolio of sponsored projects with the Office of Research Programs & Service (ORPS). This could include:Verifies allowability of costs. Requests set up an awarded grant/contract/agreement budget in BANNER. Budget management. Budget and cost transfers. Personnel appointments on grants and contracts.Purchasing for grants/contracts/agreements. No-cost extensions.Reconciliation of expenditures on grants/contracts/agreements. Progress reports on expenditures for PIs. Cost Sharing / Matching monitoring. Conflict of Financial Interest Policy. Procedures and RCR Training as it relates toresearch. Effort reporting. Closeouts and record maintenance according to state and federal regulations.
In addition, the Specialist is responsible for post-award financial administration of all awards in Banner, including budget creation, maintenance, and closeout. The Specialist will also be responsible for timely submission of sponsorinvoices, including interaction with Federal and State sponsor websites and databases for timely submission of financial reports and assistance of programmatic reporting, as requested.
As needed and as available, the Specialist may be called on to assist with pre-award budget creation and/or budget review prior to proposal submission, in coordination with the Director of ORPS.
The Sponsored Projects Specialist will be responsible for ensuring that financial transactions within their assigned awards portfolio adhere to federal and state laws, statutes, and regulations, sponsor-specific guidelines, NewCollege of Florida internal policies and procedures, as well as generally accepted accounting principles. From time-to-time, the Specialist may assist the ORPS Director in policy-making exercises around new policies, procedures, and guidance for New College related to sponsored projects management.
The Specialist will be asked to assist the ORPS Director with Professional Development opportunities for New College faculty and staff related to the management of sponsored projects.
The Specialist will regularly interact with professionals at our sponsoring agencies, at the federal and state level, as well as non-profits, foundations, and businesses. These typically relate to financial matters, including allowable expenses, reallocation of budgets, and inquiries around reporting, extensions, etc. The Specialist will also work with stakeholders across campus: project personnel, fiscal liaisons, staff in accounting/procurement/Foundation/etc., to ensure that funds are being expended in a way that is allowable, allocable, and appropriate.
The incumbent will work within a Standard Operating Procedure of the position, to ensure that like funds are treated the same in like circumstances, and that all sponsored projects are treated in a similar fashion, regardless of sponsor, PI, etc., within the requirements of the sponsor guidelines. That said, every sponsored project is unique upon itself and unique circumstances do arise, so questions are regularly brought to the immediate supervisor for discussion, to explore options, consult stakeholders and perhaps outside opinions, before making a decision.
Fiscal Liaison Duties:Budget - tracking budget is a major part of the duties.Monitors organizational codes and funding sources monthly to ensure payment accuracy and to ensure budgets for each category are maintained and/or deficits reported and corrected. This position will prepare financialreports, and develop/maintain summarized expenditure data. Assist in developing the annual operating budget.Finance & Administration - Reconciles internal financial records with monthly Banner reports; reviews departmental ledgers and prepares summary reports.
Ensures timely and accurate reporting of financial information to the Directors.Analyzes current fiscal year spending; and prepares year-end closing data.
Human Resource Policies and Procedures - coordinates HR transactions:new hire actions, terminations, leave of absences, records and files, timesheets, maintaining employee files, payroll sign-up, etc. Liaison for Human Resources to resolve problems or questions associated with appointments and payroll matters. Coordinates recruitment/selection activities for vacancies. Communicate to management when there are issues/problems with employees.
This position is privy to confidential information and responsible for ensuring the privacy and confidentiality of those files and/or verbal/printed information in their possession and control consistent with Federal and State laws, andCollege policy.
Information Technology: Complete IT forms to onboarding and terminateemployees. Provide contact information to employees for questions/concernsregarding the department.
Procurement: Manages purchasing functions, including purchasing cards.Stay informed on all new/current vendors; requesting W-9 and Certificate of Liability Insurance.
Other duties as assignedMinimum Qualifications
Master's degree in appropriate area and 1 year of related experience or a Bachelor'sdegree in appropriate area and 3 years of related experience.Preferred Qualifications
At least one year of professional work experience in the managing of externally funded sponsored projects accounts/programs.Additional years of related and/or higher education experience.Experience using Microsoft Office products, specifically Excel; experience using Adobe suite of products, specifically Acrobat; ability to multitask well under pressure, simultaneously handling a variety of projects and prioritizing tasks to meet deadlines; ability to produce detailed, accurate work.Excellent organizational and time management skills; experience using financial systems, specifically Banner and Argos
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
Benefits vary by position, please visit for more information.