J.F. Shea Family of Companies
Regional Community Development Coordinator
J.F. Shea Family of Companies, Scottsdale, Arizona, us, 85261
Specific Job Requirements
•Coordinate, prepare and assemble project reports and schedules for each regional project as required.
•Coordinate, estimate and budget for Property Taxes/Assessments for each regional project.
•Obtain, track and cause exoneration of bonds for each regional project as required.
•Update corporate bond report for each regional project monthly.
•Coordinate, prepare and distribute proper requests for proposal/bids for each regional project.
•Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
•Enter contracts, change orders and approved budget revision worksheets into E1.
•Update and send billing grids to all TradePartners every month for each regional project.
•Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
•Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
•Coordinate and maintain budgets and budget reporting as required.
•Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
•If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
•Receive, stamp and distribute mail to appropriate parties.
•Prepare and distribute correspondence as directed.
•Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
•Maintain all files (paper and/or electronic) and accounting binders.
•File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
•Maintain office supplies and general office management as required for CD operation.
•Maintain calendars and appointments as requested.
•Coordinate travel and expense reports for Regional Project Manager as requested.
•Travel to regional projects at the request of the Regional Project Manager and/or as required.
•Collaborate with Central Services and other Regional Community Development Coordinators as necessary to share best practices and foster process improvement.
Attributes
•Passionate about assembling, circulating and properly filing complete contract packages according to all internal policies.
•Passionate about Budget Management in E1.
•Detail oriented.
•Strong written and verbal communication skills.
•Initiative - ability to think, work and make independent decisions based on sound judgment.
•Proactive.
•Organization, prioritization, follow-up, and time management skills a must.
•Ability to work well under pressure.
•Ability to juggle multiple projects and priorities.
•High work tempo and work standards.
•Attention to detail a must.
•Strong customer service focus (both external and internal).
•Ability to cooperate and contribute as part of a team.
•Extensive computer knowledge in Microsoft Office product suite, DocuSign and Enterprise One (E1).
Professional Skills
•High School diploma minimum; some college preferred; college degree desired.
•Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, DocuSign, E1 and CMS.
•Two-year's experience in an office support position, preferably in land development/home building industry.
•Real Estate, commercial development, land planning and/or residential land development experience a plus.
Shea Homes Active Lifestyle Communities is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V
•Coordinate, prepare and assemble project reports and schedules for each regional project as required.
•Coordinate, estimate and budget for Property Taxes/Assessments for each regional project.
•Obtain, track and cause exoneration of bonds for each regional project as required.
•Update corporate bond report for each regional project monthly.
•Coordinate, prepare and distribute proper requests for proposal/bids for each regional project.
•Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
•Enter contracts, change orders and approved budget revision worksheets into E1.
•Update and send billing grids to all TradePartners every month for each regional project.
•Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
•Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
•Coordinate and maintain budgets and budget reporting as required.
•Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
•If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
•Receive, stamp and distribute mail to appropriate parties.
•Prepare and distribute correspondence as directed.
•Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
•Maintain all files (paper and/or electronic) and accounting binders.
•File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
•Maintain office supplies and general office management as required for CD operation.
•Maintain calendars and appointments as requested.
•Coordinate travel and expense reports for Regional Project Manager as requested.
•Travel to regional projects at the request of the Regional Project Manager and/or as required.
•Collaborate with Central Services and other Regional Community Development Coordinators as necessary to share best practices and foster process improvement.
Attributes
•Passionate about assembling, circulating and properly filing complete contract packages according to all internal policies.
•Passionate about Budget Management in E1.
•Detail oriented.
•Strong written and verbal communication skills.
•Initiative - ability to think, work and make independent decisions based on sound judgment.
•Proactive.
•Organization, prioritization, follow-up, and time management skills a must.
•Ability to work well under pressure.
•Ability to juggle multiple projects and priorities.
•High work tempo and work standards.
•Attention to detail a must.
•Strong customer service focus (both external and internal).
•Ability to cooperate and contribute as part of a team.
•Extensive computer knowledge in Microsoft Office product suite, DocuSign and Enterprise One (E1).
Professional Skills
•High School diploma minimum; some college preferred; college degree desired.
•Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, DocuSign, E1 and CMS.
•Two-year's experience in an office support position, preferably in land development/home building industry.
•Real Estate, commercial development, land planning and/or residential land development experience a plus.
Shea Homes Active Lifestyle Communities is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V