J.F. Shea Family of Companies
Office Assistant Job at J.F. Shea Family of Companies in Charlott...
J.F. Shea Family of Companies - Charlotte, NC, United States, 28245
Work at J.F. Shea Family of Companies
Overview
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Overview
Office Assistant
Position Summary:
• Provide direct administrative and clerical support to the leadership team and carry out special projects as assigned
• Maintain inventory of office and community supplies and anticipate supply needs; ensure prompt ordering, receipt, and restocking of supplies.
• Oversee conference room calendar.
• Receive and distribute packages.
• Collect the mail and distribute. Mail correspondence as requested.
• Provide office communications support by answering incoming calls, answering questions, and forwarding messages.
• Greet and assist homeowners and guest that come into the office
• Completion of any tasks designated by leadership team
• Coordinate and perform research projects and special assignments as requested
• Facilitate the setup and coordination of goal planning meetings and reviews with direct reports as needed
• Set up special training meetings
• Responsible for temporary help as needed
• Provide assistance to homeowners and guest with situations that may arise.
• Meet with potential vendors regarding special awards, gifts, services, etc.
• Organize and schedule meetings and set up rooms with beverages and meals as needed
• Meet with direct report on a weekly basis to review previous, present and future issues and tasks as well as calendar of events and to set priorities
• Assist team members with scheduling, and other items as needed
Qualification/Skills:
• Basic office skills
• Written and verbal communication skills
• Microsoft Office software skills
• Scheduling and meeting planning
• Telephone skills
• Dependability and professionalism
• Attention to detail
• Administrative writing and reporting skills
• One or two years of administrative duties
Position Summary:
• Provide direct administrative and clerical support to the leadership team and carry out special projects as assigned
• Maintain inventory of office and community supplies and anticipate supply needs; ensure prompt ordering, receipt, and restocking of supplies.
• Oversee conference room calendar.
• Receive and distribute packages.
• Collect the mail and distribute. Mail correspondence as requested.
• Provide office communications support by answering incoming calls, answering questions, and forwarding messages.
• Greet and assist homeowners and guest that come into the office
• Completion of any tasks designated by leadership team
• Coordinate and perform research projects and special assignments as requested
• Facilitate the setup and coordination of goal planning meetings and reviews with direct reports as needed
• Set up special training meetings
• Responsible for temporary help as needed
• Provide assistance to homeowners and guest with situations that may arise.
• Meet with potential vendors regarding special awards, gifts, services, etc.
• Organize and schedule meetings and set up rooms with beverages and meals as needed
• Meet with direct report on a weekly basis to review previous, present and future issues and tasks as well as calendar of events and to set priorities
• Assist team members with scheduling, and other items as needed
Qualification/Skills:
• Basic office skills
• Written and verbal communication skills
• Microsoft Office software skills
• Scheduling and meeting planning
• Telephone skills
• Dependability and professionalism
• Attention to detail
• Administrative writing and reporting skills
• One or two years of administrative duties