Chase Corporation
Executive Administrative Assistant
Chase Corporation, Westwood, Massachusetts, us, 02090
Chase Corporation in Westwood, MA a Leading Manufacturer of ProtectiveMaterials for High Reliability Applications is seeking an Executive Assistant with at least 5 years experience supporting at the leadership level. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential time sensitive assignments. Should be able to assist management by handling office tasks, provide polite and professional assistance via phone, mail and email, being helpful and positive presence in the workplace. Candidate must possess a skillset that focuses on attention to detail and accuracy. Must be proficient using computers and Microsoft Office.Essential Duties and Responsibilities
(Additional Responsibilities as Assigned)Managing day to day operations of assigned departments answering phones and emailsMaking travel arrangements using ConcurScheduling meetingsDocument control including research, scanning, emailing, and mailingsData entry, on statistic spreadsheetsProcessing expense reports for executivesProvide back-up coverage for other Administrative Assistants when neededOrganizing paperwork for Mergers and AcquisitionsManaging confidential files, organizing and preparing files for archivingPrepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriateOrdering Flowers and Fruit Baskets for employee: get well, sympathy, congratulationsOrganize paper files and ready for archivingEducationHigh school diploma or GED at minimumAssociates Degree in a related field preferredKnowledge and ExperienceExcellent organizational skills including the ability to multitaskNotary public a plusAbove average Microsoft Office, SharePoint, DocuSign, JDE and ConcurAttention to detail and data entry accuracyExcellent verbal and written communication skillsAbility to work under time constraintsPrioritize tasks and assignments by order of importanceAbility to work independentlyRequires ability to use discretion and maintain confidentiality
(Additional Responsibilities as Assigned)Managing day to day operations of assigned departments answering phones and emailsMaking travel arrangements using ConcurScheduling meetingsDocument control including research, scanning, emailing, and mailingsData entry, on statistic spreadsheetsProcessing expense reports for executivesProvide back-up coverage for other Administrative Assistants when neededOrganizing paperwork for Mergers and AcquisitionsManaging confidential files, organizing and preparing files for archivingPrepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriateOrdering Flowers and Fruit Baskets for employee: get well, sympathy, congratulationsOrganize paper files and ready for archivingEducationHigh school diploma or GED at minimumAssociates Degree in a related field preferredKnowledge and ExperienceExcellent organizational skills including the ability to multitaskNotary public a plusAbove average Microsoft Office, SharePoint, DocuSign, JDE and ConcurAttention to detail and data entry accuracyExcellent verbal and written communication skillsAbility to work under time constraintsPrioritize tasks and assignments by order of importanceAbility to work independentlyRequires ability to use discretion and maintain confidentiality