Mass General Brigham (Enterprise Services)
Research Finance Specialist I
Mass General Brigham (Enterprise Services), Boston, Massachusetts, us, 02298
Description
This is a remote role that can be from most US statesResearch Finance Specialist I (RFS I) is an active member of the Mass General Brigham (MGB) Research Management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within MGB. The RFS I is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The RFS I will proactively address the demands of research grant administration by providing exceptional customer service to MGB distinguished research community and collaborators in their pioneering efforts in science and medicine.The RFS I actively and independently manages the fiscal grant related activity of an assigned portfolio of research departments. As the primary contact for these departments, the RFS I provides guidance, resolves issues, and helps navigate the financial management and closeout of a grant. This includes reviewing and processing journal entries, producing financial status reports in accordance with sponsor deadlines and regulations, as well as producing invoices and ensuring funds are properly closed out in a timely manner. The RFS I will act both independently and as a member of a dynamic group to achieve the goals of the Research Finance team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.
PRINCIPAL DUTIES AND RESPONSIBILITIESManage an assigned portfolio of research departments and serve as the primary Research Finance resource for department administrators and PIs.Financial administration of a diverse research portfolio of Non-federal and Federally sponsored grants and contracts of varied requirements and complexity.Field inquiries from Department Administrators and PIs. Communicate sponsor and institutional policies, procedures and reporting requirements.Provide superior customer service by supporting departments in their financial administration.Ensure that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and MGB.Update records in PeopleSoft to ensure projects are being invoiced on a regular and timely basis.Prepare and review monthly, final, and custom invoices in accordance with Sponsor requirements.Prepare Financial Status Reports (FSR) in accordance with sponsor requirements.Actively monitor grant expenses, receivables and revenue.Review and process non-personnel costs transfers.Review and approve incoming subcontract invoices to ensure accuracy and compliance with sponsor terms being paid.Provide institutional oversight to ensure that all expenses posted to a sponsored project are allowable, and the accurate recording of these expenses in the general ledger in a manner that is consistent with generally acceptable accounting principles (GAAP) and the sponsor's terms and conditions.Assist in the close-out of funds including the preparation of closeout documents and closing entries.Continuously review sponsoring agency policies, regulations and other relevant literature to ensure increased familiarity with granting and contracting agency policies and requirements in the financial management accounts.Assist management in identifying opportunities to improve processes and achieve optimal efficiency in all aspects.Work with Finance Manager or RFS Senior mentor on complex transactions.Use electronic Financial Management System or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.Assist manager in the orientation, training and mentoring of RFS I staff, including the review of RFS I work.Assume additional responsibilities as assigned.
Qualifications
QualificationsBachelor's degree and/or equivalent, plus at least three years of related research accounting experience or research administration.Experience with federal and non-federal regulations is preferred.Exceptional organizational skills required.
About Us:As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.EEO Statement
Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Primary Location: MA-Boston-MGB Remote See Posting for Details Work Locations: MGB Remote See Posting for Details 399 Revolution Drive Somerville 02145 Job: Research Finance Organization: Mass General Brigham Schedule: Full-time Standard Hours: 40 Shift: Day Job Posted Shift Description: Remote Work requires stable secure quiet work area M-F Eastern business hours required. Employee Status: Regular Recruiting Department: MGB Research Finance Job Posting: Nov 6, 2024
This is a remote role that can be from most US statesResearch Finance Specialist I (RFS I) is an active member of the Mass General Brigham (MGB) Research Management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within MGB. The RFS I is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The RFS I will proactively address the demands of research grant administration by providing exceptional customer service to MGB distinguished research community and collaborators in their pioneering efforts in science and medicine.The RFS I actively and independently manages the fiscal grant related activity of an assigned portfolio of research departments. As the primary contact for these departments, the RFS I provides guidance, resolves issues, and helps navigate the financial management and closeout of a grant. This includes reviewing and processing journal entries, producing financial status reports in accordance with sponsor deadlines and regulations, as well as producing invoices and ensuring funds are properly closed out in a timely manner. The RFS I will act both independently and as a member of a dynamic group to achieve the goals of the Research Finance team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.
PRINCIPAL DUTIES AND RESPONSIBILITIESManage an assigned portfolio of research departments and serve as the primary Research Finance resource for department administrators and PIs.Financial administration of a diverse research portfolio of Non-federal and Federally sponsored grants and contracts of varied requirements and complexity.Field inquiries from Department Administrators and PIs. Communicate sponsor and institutional policies, procedures and reporting requirements.Provide superior customer service by supporting departments in their financial administration.Ensure that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and MGB.Update records in PeopleSoft to ensure projects are being invoiced on a regular and timely basis.Prepare and review monthly, final, and custom invoices in accordance with Sponsor requirements.Prepare Financial Status Reports (FSR) in accordance with sponsor requirements.Actively monitor grant expenses, receivables and revenue.Review and process non-personnel costs transfers.Review and approve incoming subcontract invoices to ensure accuracy and compliance with sponsor terms being paid.Provide institutional oversight to ensure that all expenses posted to a sponsored project are allowable, and the accurate recording of these expenses in the general ledger in a manner that is consistent with generally acceptable accounting principles (GAAP) and the sponsor's terms and conditions.Assist in the close-out of funds including the preparation of closeout documents and closing entries.Continuously review sponsoring agency policies, regulations and other relevant literature to ensure increased familiarity with granting and contracting agency policies and requirements in the financial management accounts.Assist management in identifying opportunities to improve processes and achieve optimal efficiency in all aspects.Work with Finance Manager or RFS Senior mentor on complex transactions.Use electronic Financial Management System or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.Assist manager in the orientation, training and mentoring of RFS I staff, including the review of RFS I work.Assume additional responsibilities as assigned.
Qualifications
QualificationsBachelor's degree and/or equivalent, plus at least three years of related research accounting experience or research administration.Experience with federal and non-federal regulations is preferred.Exceptional organizational skills required.
About Us:As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.EEO Statement
Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Primary Location: MA-Boston-MGB Remote See Posting for Details Work Locations: MGB Remote See Posting for Details 399 Revolution Drive Somerville 02145 Job: Research Finance Organization: Mass General Brigham Schedule: Full-time Standard Hours: 40 Shift: Day Job Posted Shift Description: Remote Work requires stable secure quiet work area M-F Eastern business hours required. Employee Status: Regular Recruiting Department: MGB Research Finance Job Posting: Nov 6, 2024