Executive Assistant

Title: Executive AssistantPay: Up to 85KLocation: WorcesterDirect Hire:Support the goals of the Head and Associate Head.Support programs and policies set in place by the school.Maintain Head and Associate Head calendars - schedule individual and committee meetings.Support the Board of Trustees; maintain annual board calendar, coordinate Full Board meetings, Executive Committee meetings, and any other board committees as needed.Record official minutes of Full Board and Executive Committee meetings (and other board committees as needed).Coordinate faculty and administrative job interviews on campus. Book hotels, shuttles, transportation, and make all other necessary arrangements for candidate interviews on campus. Work with department chairs to plan teaching and observing schedules for candidates as well as time with department faculty and students if appropriate.Maintain school master calendar and facilities calendars.Coordinate outside facilities rentals.Manage all internal facilities usage (maintain online request forms, distribute to all parties (Maintenance, Security, A/V, Information Services, building managers, food service, etc.), send out weekly facilities updates, manage calendar and facility conflicts).Manage all aspects of commencement activities (diplomas, caps and gowns, programs, awards, audio/visual needs, furniture rentals, food, music, flowers, announcements/invitations, student speaker voting, communications with parents, staffing event, etc.).