Executive Assistant to the President

JOB REQUIREMENTS: APPLICATIONS PREFERRED BY NOVEMBER 27, 2024 Required online application available on website: www.nwtc.edu/jobs We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps. You belong here. See why you will love working at NWTC. POSITION SUMMARY The Executive Assistant to the President at Northeast Wisconsin Technical College (NWTC) is a strategic role that provides high-level administrative support to the president. This position requires a proactive approach to anticipating the President\'s needs and managing the President\'s complex schedule. The Executive Assistant ensures the efficient operation of the President\'s office, while also serving as the primary liaison between the President and internal and external stakeholders, requiring exceptional organizational and communication skills, discretion, and professionalism. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Executive Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling appointments, and coordinating meetings. Anticipate the President\'s needs and resolve conflicts quickly. Coordinate travel arrangements and itineraries for the President, Board of Trustees, and other executive staff. Organize and maintain confidential filing systems for both physical and digital documents. Establish efficient processes and document procedures. Handle confidential documents and information with the utmost discretion. Maintain a high level of confidentiality regarding all aspects of the President\'s work and NWTC operations. Prepare and organize materials for board meetings, executive committees, and other high-level gatherings. Support the preparation and follow-up of Board of Trustees meetings, including agenda preparation and minute taking. Assist in budget preparation and expense reporting for the President\'s office and the Board of Trustees. Act as liaison to the Board Appointment Committee, manage the appointment process and assure accurate and timely submission of all required documents. Facilitate the Board Appointment Meeting and Public Hearing and following through with all required duties. Ensure regular review of board policies and procedures. Communications Develop and implement communication strategies to support the President\'s vision and the college\'s strategic goals. Draft, review, and distribute internal communications, including newsletters, announcements, and emails. Assist in crafting speeches, talking points, and presentations for the President. Collaborate with the marketing and public relations teams to ensure consistent messaging and branding. President\'s Liaison Serve as a liaison between the President\'s office and internal/external stakeholders. Represent the President in meetings when appropriate. Manage incoming calls, emails, and correspondence, prioritizing and responding as appropriate. Correspond and communicate with business partners, legislators, elected officials, and the Wisconsin Technical College System. Event Coordination: Plan and c ordinate special events ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications 5+ years of executive support experience Excellent writing and editing skills Exceptional interpersonal and communication skills Strong organizational and time management skills Ability to work under pressure and meet deadlines Experience with budget preparation and financial reporting Discretion and professionalism in handling sensitive information Demonstrated ability to work independently and remain calm under pressure Preferred Qualifications 7+ years of executive support experience Proficiency in project management strategies and/or software Knowledge of the Wisconsin Technical College System and higher education policies, procedures, and governance Strong technical and troubleshooting skills Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff. *NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing. ***** APPLICATION INSTRUCTIONS: Apply Online: www.nwtc.edu/jobs Other: NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, sex (including sexual orientation, gender identity, and gender expression), national origin, disability, veteran status, genetic testing or other applicable legislated categories, (\"each a protected class\"). Inquiries regarding the College\'s nondiscrimination policies may be directed to the Vice President for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.