Wayne State
Executive Assistant to the President
Wayne State, Detroit, Michigan, United States, 48228
Executive Assistant to the President
Wayne State University is searching for an experienced
Executive Assistant to the President
at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.Essential functions (job duties):
Job Purpose
The Executive Assistant to the President provides executive-level administrative support for the President of the University. Reporting to the Assistant Vice President of Operations and Strategic Initiatives (AVP), the Executive Assistant supports the President and her office with daily administrative duties and completes a broad variety of administrative tasks and operational oversight that include proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. This role is required to use a high level of discretion and independent judgement to matters of significance and serves as a primary point of contact for the Office of the President.
Essential Functions
Supports the daily activities and scheduling of the President, including:Maintaining the President's calendar and electronic materials; scheduling meetings; responding to all internal and external invitations requesting the President's attendance/participation.Coordinating preparation of materials for the President's speaking engagements, conferences and meetings.Managing the President's transportation needs through coordination with drivers and campus security.Completing and submitting expense reimbursements and related documents.Coordinating all aspects of the President's domestic and international travel.Independently handling all routine correspondence.Maintaining files for the Office of the President and the President.Completion of special projects and initiatives.Works with the AVP to schedule meetings and appearances based on requests from staff, faculty, community leaders, government affiliations, donors, outside organizations and other stakeholders and constituents.
Interfaces with internal and external guests of the Office of the President to provide meeting/event details, parking, maps, etc. Manages and greets guests upon arrival.
Manages technology needs for the Office of the President and President, including an electronic notebook, laptop and office monitors, and the set-up of hybrid meetings.
Performs other duties as assigned.
WORK CONTEXT
Job Reports to: President/Provost.
Financial Accountability: Monitors expenditures.
Customer Accountability: Interfaces with officials and executives.
Freedom to Act: Operates with significant autonomy.
Qualifications:
MINIMUM QUALIFICATIONS
Education
Associate's Degree.
Associates degree in any field preferred. An equivalent combination of education and experience may be accepted.
Experience
Expert (established subject matter expert, 7+ years experience).
Minimum 5 years of experience directly supporting a high-level executive in a large, complex organization. Higher education experience preferred.
Knowledge, Skills and Abilities
Demonstrated proficiency with Microsoft Office Suite as well as other technology and web skills.Excellent problem solving, organization, and oral and written communicational skills.Excellent attention to detail. Ability to anticipate needs and act proactively without direction.Ability to prioritize workload and work with autonomy and minimal direction, working under pressure with tight deadlines.Strong time-management skills.Ability to work with the highest level of discretion and confidentiality.Professional demeanor, gravitas and sound judgement, with a talent for comfortably communicating with internal and external partners from diverse cultural backgrounds; ability to properly represent the office of the President.School/College/Division:
H31 - PresidentPrimary department:
H3102 - Office of PresidentEmployment type:
Regular EmployeeJob type: Full TimeJob category: Staff/AdministrativeFunding/salary information:Compensation type: Annual SalaryWorking conditions:
Normal office environment. Willingness to work a flexible schedule with extended hours as needed.Job openings:Number of openings: 1Reposted position: NoBackground check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.Equal employment opportunity statement:
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
Wayne State University is searching for an experienced
Executive Assistant to the President
at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.Essential functions (job duties):
Job Purpose
The Executive Assistant to the President provides executive-level administrative support for the President of the University. Reporting to the Assistant Vice President of Operations and Strategic Initiatives (AVP), the Executive Assistant supports the President and her office with daily administrative duties and completes a broad variety of administrative tasks and operational oversight that include proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. This role is required to use a high level of discretion and independent judgement to matters of significance and serves as a primary point of contact for the Office of the President.
Essential Functions
Supports the daily activities and scheduling of the President, including:Maintaining the President's calendar and electronic materials; scheduling meetings; responding to all internal and external invitations requesting the President's attendance/participation.Coordinating preparation of materials for the President's speaking engagements, conferences and meetings.Managing the President's transportation needs through coordination with drivers and campus security.Completing and submitting expense reimbursements and related documents.Coordinating all aspects of the President's domestic and international travel.Independently handling all routine correspondence.Maintaining files for the Office of the President and the President.Completion of special projects and initiatives.Works with the AVP to schedule meetings and appearances based on requests from staff, faculty, community leaders, government affiliations, donors, outside organizations and other stakeholders and constituents.
Interfaces with internal and external guests of the Office of the President to provide meeting/event details, parking, maps, etc. Manages and greets guests upon arrival.
Manages technology needs for the Office of the President and President, including an electronic notebook, laptop and office monitors, and the set-up of hybrid meetings.
Performs other duties as assigned.
WORK CONTEXT
Job Reports to: President/Provost.
Financial Accountability: Monitors expenditures.
Customer Accountability: Interfaces with officials and executives.
Freedom to Act: Operates with significant autonomy.
Qualifications:
MINIMUM QUALIFICATIONS
Education
Associate's Degree.
Associates degree in any field preferred. An equivalent combination of education and experience may be accepted.
Experience
Expert (established subject matter expert, 7+ years experience).
Minimum 5 years of experience directly supporting a high-level executive in a large, complex organization. Higher education experience preferred.
Knowledge, Skills and Abilities
Demonstrated proficiency with Microsoft Office Suite as well as other technology and web skills.Excellent problem solving, organization, and oral and written communicational skills.Excellent attention to detail. Ability to anticipate needs and act proactively without direction.Ability to prioritize workload and work with autonomy and minimal direction, working under pressure with tight deadlines.Strong time-management skills.Ability to work with the highest level of discretion and confidentiality.Professional demeanor, gravitas and sound judgement, with a talent for comfortably communicating with internal and external partners from diverse cultural backgrounds; ability to properly represent the office of the President.School/College/Division:
H31 - PresidentPrimary department:
H3102 - Office of PresidentEmployment type:
Regular EmployeeJob type: Full TimeJob category: Staff/AdministrativeFunding/salary information:Compensation type: Annual SalaryWorking conditions:
Normal office environment. Willingness to work a flexible schedule with extended hours as needed.Job openings:Number of openings: 1Reposted position: NoBackground check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.Equal employment opportunity statement:
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.